Legal Assistant/Secretary

Interested in working for one of Hawaii's Best Places to Work?

Chun Kerr LLP is proud to be recognized by Hawaii Business Magazine as one of the Best Places to Work for two years in a row and to be the only law firm represented amongst the list of 76 local organizations!

Chun Kerr LLP (the “Firm”) is a mid-sized Honolulu-based law firm, specializing in real estate and finance; business transactions and organizations; financial recovery, foreclosure, insolvency and bankruptcy; business, commercial and real estate litigation; select tax services; and complex trust and estate planning and is seeking an experienced transaction legal assistant. Duties are as assigned, primarily supporting the transaction practice, but may also be required by other practice groups.

Essential Duties and Responsibilities, include but are not limited to

1. Clerical Support:

· Efficiently provide clerical support using digital tools for scheduling, calendar management, and communication with attorneys, clients, and outside counsel.

· Manage calls, emails, and reservations with a focus on efficiency and client service.

2. Digital Document Expertise:

· Utilize document management systems to organize, scan, and maintain legal documents, ensuring quick retrieval, efficient storage, and absolute confidentiality.

· Edit content and format legal documents (including title reports and surveys), forms, and correspondence with a keen attention to detail.

· Demonstrate writing skills by creating shell documents for contracts, deeds, lease agreements, certificates, loan and closing documents, etc.

3. Streamlined Practice Management:

· Navigate and maintain client, matter, and contact details using Firm systems.

· Leverage technology to onboard prospective clients, perform background checks, resolve conflicts, and prepare engagement and closing letters.

4. Smart Case Administration and Project Management:

· Collaborate within the team by embracing technology to enhance case record-keeping, maintain files, and keep track of relevant project deadlines.

· Facilitate communication among key parties to meet internal and external deadlines.

· Support the client billing process for assigned attorneys using digital platforms.

5. Filings and Recordings with Government Agencies: Oversee and coordinate filings (including e-filings) and entity registration with Federal and State courts and agencies to advance the transaction or otherwise support the client.

6. Digital Research: Research persons, entities, and recorded documents using digital resources, under attorney guidance.

7. Flexible Work Approach: Demonstrate commitment to the team’s success with occasional evening and weekend availability while also enjoying the flexibility of working remotely one day per week (for eligible employees).

Minimum Requirements

1. Bachelor's degree or equivalent combination of work experience and education

2. Three years’ experience as a legal assistant or legal secretary, preferably in a commercial real estate practice in Hawaii

3. Keen eye to detail with a strong ability to proofread legal documents

4. Exceptional written and verbal communication skills

5. Excellent organization and time management skills with the ability to prioritize multiple tasks, meet deadlines, and be resourceful

6. Positive attitude with a growth mindset; ability to adapt to changing priorities in a fast-paced environment

7. Takes initiative; adopts the client-focused philosophy of a problem solver

8. Technologically proficient; learns quickly and readily adapts to new technologies and software to enhance efficiency and productivity

9. Proficient with MS365 products (Outlook, Word, Excel, etc.) and Adobe Acrobat

10. Familiarity with legal procedures and protocols, court rules, and filing procedures, preferably in the Hawaii legal system

Preferred/Desirable Education/Experience

1. Experience as a paralegal or with a paralegal certificate from ABA-approved program

2. Experience with practice management software, document management systems, and court filing systems

3. Project management experience

Job Type: Full-time

Pay: $26.00 - $35.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Opportunities for advancement
• Paid time off
• Parental leave
• Profit sharing
• Vision insurance

Schedule:

• Monday to Friday

Travel requirement:

• No travel

Application Question(s):

• Are you knowledgeable and experienced in working with Hawaii Real Estate Transactions?
• How many years have you lived in Hawaii?

Experience:

• Law office: 3 years (Required)

Ability to Relocate:

• Honolulu, HI 96813: Relocate before starting work (Required)

Work Location: In person