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Form of workJob Description
Kaye Bender Rembaum is a high volume, large Community AssociationLaw Firm. We have a new opportunity available in our Tampa, FL location for a legal Assistant / Office Admin. Experience as a Legal Assistant with knowledge of HOA and Condominiums a plus.
Excellent working environment, competitive salary, health care benefits and 401k.
www.kbrlegal.com
Salary range: 62k – 65k
*** Must currently reside within reasonable distance to the Tampa area ***
Please note that there will be some local travel to set up and assist for seminars held by our attorneys. Reliable transportation is required.
Motivated self-starter with strong organizational and management skills. Demonstrated experience with the following:
- Standard office manager duties including any repairs or supplies as needed.
- Receptionist duties including answering and routing phone calls and emails.
- Addressing all office mailing needs.
- Managing daily/weekly/monthly diary and task calendar for attorney.
- Coordinating, scheduling all Zoom/call-in numbers for meetings.
- Running conflict checks and opening files in Doc Management software.
- Journaling emails, and documents in Doc Management software.
- Coordinating communication and transfer of documents with clients (and field client inquiries when needed).
- Preparing PowerPoint slides from MS Word outlines.
- Proficiency with Wordperfect, Word and Microsoft Outlook programs.
- Delivering outstanding customer service to clients.
- Professional and courteous interaction with court staff, clients, property managers and opposing counsel.
· Other general assistance to the attorney;
- Annual Meeting packages
- Organize Notices, Proxy, Ballot, Affidavit
- Organizing and processing Condo and HOA Declarations
- Scan into database
- Organize Community Association documents
- Preparation for Seminars
- Registration – create list and confirm
- Issue certificates
- Answer phone calls
- Organize packages
