Legal Assistant

AdventHealth Corporate

All the benefits and perks you need for you and your family:

• Benefits from Day One

• Career Development

• Whole Person Wellbeing Resources

• Mental Health Resources and Support

Our promise to you:

Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

Shift : Monday-Friday

Job Location : Onsite; Altamonte Springs, FL

The role you’ll contribute:

The Legal Assistant reports to one or more attorneys in the AdventHealth Legal Department and provides the support necessary for the attorneys and other department staff to meet the day-to-day operations and functions of the AdventHealth Legal Department. Shall assist with appointment scheduling, document preparation and distribution, and completes special projects as assigned. Job responsibilities include support for legal functions at:

• AdventHealth Corporate

• All AdventHealth Facilities

The value that you bring to the team:

• Maintains calendars and schedules meetings;

• Types a variety of legal documents and templates (at the direction and under the supervision of the CLO and/or ACLOs) using styles and formats;

• Responds to all communications and emails in a timely manner;

• Prepares and submits expense reports on a timely basis;

• Assists with review, processing, and submission of external legal and other invoices;

• Assists with preparing and placing legal holds, contract administration, review, and follow-up as requested;

• Assists with creation and maintenance of legal hold and/or contract database and original files;

• Maintains paper and electronic files for projects;

• Ensures all correspondence and documents are proofread and have a professional appearance and organized in a clear, concise, and professional manner with correct spelling, punctuation, and grammar;

• Maintains and updates project management logs and reports for all assigned projects through resolution of projects and for team workloads;

• Serves as first point of contact for process servers, inquires, or issues concerning subpoenas, garnishments, or other legal matters, including maintenance of service of process log;

• Maintains confidentiality in all AdventHealth matters;

• Adheres to Federal, State, and local regulations (including HIPAA) as they pertain to assigned tasks;

• Communicates critical information clearly, accurately, honestly and concisely in accordance with AdventHealth policies and procedures;

• Provides services in a timely and efficient manner;

• Uses systematic approach to document preparation, problem solving and troubleshooting; and

• Other duties, special projects, and responsibilities as assigned.

The expertise and experiences you’ll need to succeed:

• Minimum of five (5) years in the legal field, either as a legal secretary or Legal Assistant; and

• Associate degree or equivalent.

Preferred qualifications:

• E-Billing, Board Portals;

• Westlaw, LEXIS;

• Lien, UCC Searches, and Florida Courts and business filing portal;

• Pacer and other court and administrative agency docketing portals;

• Strong organizational skills;

• Online expense reimbursement system such as Concur; and

• Demonstrated ability to adapt to new situations and responsibilities.

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances. The salary range reflects the anticipated base pay range for this position. Individual compensation is determined based on skills, experience and other relevant factors within this pay range. The minimums and maximums for each position may vary based on geographical location.

Category: Legal

Organization: AdventHealth Corporate

Schedule: Full-time

Shift: 1 - Day

Req ID: 24009842

We are an equal opportunity employer and do not tolerate discrimination based on race, color, creed, religion, national origin, sex, marital status, age or disability/handicap with respect to recruitment, selection, placement, promotion, wages, benefits and other terms and conditions of employment.