Legal Assistant

Montoya Law has an immediate opening for a part- or full-time Legal Assistant to join its team in Salem, Oregon! We are seeking applicants with a background diverse in education, previous work experience, extracurricular activities, community service and areas of interest that enhance our respectful, diverse, and professional office. This position may be eligible for occasional remote work options but will primarily require in-person work at our office in Salem.

About the Office:

Montoya Law defends municipalities and their employees across the State of Oregon in both state and federal courts and on appeal. Montoya Law is currently comprised of two attorneys, one office staff member, and one corgi mascot. With both strong traditions and modern sensibilities, we pride ourselves on being creative thinkers who are committed to serving our clients, our community, and each other in smart and innovative ways.

Responsibilities:

• Take phone calls;
• Manage incoming and outgoing mail and prepare enclosure letters when applicable;
• Open and close case files;
• Maintain e-files and physical files in active cases;
• Create templates for correspondence, basic pleadings, and court filings;
• Submit public record requests and subpoenas;
• Arrange for service of process of documents;
• File court documents and serve copies on opposing parties;
• Prepare discovery, pleadings, caselaw and document binders to prepare attorneys for meetings, hearings, and trial;
• Schedule meetings, court appearances, and depositions;
• Prepare agendas for and take minutes during office meetings;
• Maintain and track status of cases;
• Oversee calendar, ensure all entries are accurate, and closely monitor deadlines.
• Track and order office supplies; and
• Assist attorneys with other projects as needed.

Minimum Qualifications:

• Computer Efficient – Word/Excel/Outlook/Google Calendar/Teams;
• Strong work ethic, highly motivated, organized, good time management skills, and ability to handle a variety of matters simultaneously;
• Close attention to detail and strong proof-reading skills;
• Professional phone etiquette and interpersonal skills;
• Ability to vigorously maintain standards when dealing with confidential information; and
• Have a valid driver’s license and dependable form of transportation.

The ideal candidate will have prior experience working in a law office or will have general knowledge of civil procedure and law firm procedures and protocols.

Salary and Benefits:

The pay range for this position is $20.00-$25.00 an hour; however, the base compensation presented to a candidate may vary based on skills and overall experience. This salary range is based on market location.

For full-time employees, Montoya Law also offers an excellent benefits package that includes a 401(k)-retirement savings plan with a firm contribution and match, free parking, comprehensive health care, paid vacation and sick leave, and parental leave.

How to Apply:

If you are interested in being a part of our collaborative team, please send a cover letter addressing your interest in Montoya Law, your resume, and three references in a single PDF document to Amanda Reilly at amanda@montoyalaw.org with “[Name] - Legal Assistant Application” as the subject line of your email. Although additional application materials are not required, letters of recommendation, school transcripts, and any other materials will be accepted and considered.

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they have every one of the qualifications as described in the job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. We would encourage you to apply, even if you don’t believe you meet every one of our qualifications described. If you are unsure of whether you meet the qualifications of this position, or how this would be determined, please feel free to contact us to discuss your application.

ADA Statement:

If you require reasonable accommodation to complete a job application, a job interview, or to otherwise participate in the hiring process, please contact Amanda Reilly at (502) 990-8436; amanda@montoyalaw.org.

This job requires sitting at a desk, working on a computer, handling/lifting physical case files, talking on the phone, and occasionally driving to and from USPS. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

Equal Opportunity Employer:

Montoya Law values and supports diverse individual experiences and perspectives and is committed to diversity, equity, and contributing to an inclusive working environment. All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Free parking
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Travel reimbursement
• Vision insurance
• Wellness program

Schedule:

• Monday to Friday

Ability to Relocate:

• Salem, OR 97302: Relocate before starting work (Required)

Work Location: In person