Legal Administrative Assistant

Legal Administrative Assistant

ROCHESTER, NEW YORK

Employment Status: Full-Time in Office

FLSA Status: Non-Exempt

I. Organization Information

Empire Justice Center, a highly respected, statewide legal services organization seeks a Legal Administrative Assistant. This is an opportunity to join one of the most effective organizations serving low-income individuals and families in New York State.

Empire Justice Center attracts and employs dedicated, determined, and passionate advocates who, together, make a significant impact on the lives of low-income New Yorkers. We achieve our successes through direct legal representation and high-impact litigation, legislative and administrative advocacy, and by providing training and technical assistance to other advocates who are working towards the same goals.

Our offices in Rochester, Albany, Westchester County, and Long Island offer staff an exciting and dynamic working environment and a strong commitment to teamwork, diversity, and personal/professional development.

II. Position Summary

Empire Justice Center is pleased to announce the opening of a Legal Administrative Assistant position to provide comprehensive administrative support to assigned legal staff in our Rochester office.

III. Essential Duties and Responsibilities

• Preparing and editing legal documents;

• Interacting professionally within the organization and with varied external contacts;

• Prioritizing assignments and preparing often sensitive and detailed correspondence;

• Entering attorney time and assisting with preparing attorneys’ fee demands and tracking attorneys’ fees;

• Providing administrative support to the Chief Legal Officer, Director of Litigation, and other attorneys, as needed;

• Effectively obtaining familiarity with routine office procedures and forms to respond appropriately to detailed inquiries;

• Effectively establishing and maintaining well-organized files, while managing the integrity of original client documents;

• Scheduling appointments, making travel and/or meeting arrangements, and maintaining business calendars as instructed;

• Professionally answering, screening, and placing calls and responding to email and website inquiries; recording and communicating messages according to appropriate procedures;

• Maintaining confidentiality, assuring work product is accurate and presented professionally, and making efforts to foster a positive rapport with all internal and external contacts;

• Providing administrative support to the Chief Legal Officer, Director of Litigation and other attorneys and advocates within the Rochester Office.

• Other duties and responsibilities as assigned by your supervisor and/or to meet the needs of the organization.

IV. Minimum Qualifications (Knowledge, Skills, and Abilities)

• Proficiency in the use of document management systems.

• Ability to follow and convey instructions effectively with a high degree of courtesy and tact.

• A minimum of 3 years related work experience working in a law firm or legal services organization supporting multiple attorneys.

• Advanced use of MS Word and Outlook, proficiency in the use of Excel and PowerPoint, and ability to quickly learn other applications.

• Ability to draft routine correspondence, perform basic mathematical calculations, and maintain and organize record-keeping and filing systems.

• Ability to efficiently proof and edit non-routine correspondence, legal documents, reports, and tables for typographical errors and sentence structure.

• Intermediate to advanced computer aptitude in using various features of multiple software programs (including word processing (footnotes, redlining, copying/pasting, and comparing documents) and spreadsheets).

• High level of communication skills requiring social sensitivity and willingness to gain extensive knowledge of procedures to communicate effectively with staff, management, attorneys, and clients.

Preferred Qualifications

• Bilingual in Spanish

V. SALARY

Salary is dependent on years of experience and based on the organizational pay scale. The beginning salary for this position, with 3 years of experience, is $30,784, and the salary for this position with 14 years of experience is $46,800.

VI. BENEFITS

We are an organization that supports and encourages a work/life balance. Empire Justice Center offers a generous benefit package including:

❖ Health insurance (100% employer contribution toward health insurance premiums)

❖ Dental Insurance (employee paid).

❖ Vision Insurance (employee paid).

❖ Health and Dependent Care FSA Eligibility.

❖ 403(b) eligibility with 1% employer match.

❖ Loan Repayment Assistance Program.

❖ Bilingual compensation for qualifying employees.

❖ Generous vacation, sick, personal, and holiday time.

❖ Generous bereavement leave.

❖ 35-hour full-time work week.

Empire Justice Center is an Equal Opportunity/Affirmative Action employer and desires a diverse and inclusive workforce. Empire Justice Center provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age (40 or older), sex (including pregnancy and gender identity), national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

TO APPLY: Applications will be accepted until the position is filled. If interested, please email a cover letter, resume, writing sample, and contact information for 3 professional references to: employment@empirejustice.org. Please include “Legal Admin Assistant, First/Last Name” in the subject line of the email. No phone calls or hard copies please. Incomplete applications will not be considered.

Job Type: Full-time

Salary: $30,784.00 - $46,800.00 per year

Benefits:

• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Opportunities for advancement
• Paid sick time
• Paid time off
• Parental leave
• Retirement plan
• Travel reimbursement
• Vision insurance
• Wellness program

Schedule:

• 8 hour shift
• Monday to Friday

Travel requirement:

• No travel

Ability to Relocate:

• Rochester, NY 14614: Relocate before starting work (Required)

Work Location: In person