Lead Payroll Specialist Hybrid

Job Title:Lead Payroll Specialist
Classification: Non-Exempt
Reports to: Director of Payroll Operations
Salary range: $60,000 - $70,000

Benefits: Employee medical, dental, and basic life insurance 100% employer paid (based on selection) the first of the month following 30 days. $200 per month dependent daycare employer contribution for infants ages 3 - 24 months. 401(k) following waiting period with Safe Harbor employer match.

Position Type/Expected Hours of Work: This is a full-time position, hours of business operation are Monday through Friday, 8:30 a.m. to 5:00 p.m.

Summary/Objective: The Lead Payroll Specialist spends approximately 75% of their time processing payrolls and maintaining clients for multi-client, multi-state small to mid-sized PEO client companies. The Lead Payroll Specialist uses the Prism HR HRIS with accuracy and efficiency. They are good with numbers and can be trusted with sensitive information. They also have great communication skills to interact with colleagues and executives. The goal is to ensure personnel receives the correct compensation in a timely manner. This position requires an extremely detail orientated person with significant knowledge of payroll administration, including state and federal regulations. They will also be responsible for understanding and training client companies on the Timeco timekeeping system and for setting up new clients in the system from beginning to completion. As the Lead Payroll Specialist, approximately 25% of their weekly time is spent responding to Payroll Specialist’s questions, conducting monthly Lunch and Learn meetings, obtaining and maintaining their FPC/CPP certification, and handling special and escalated payroll matters that are not otherwise attended to by the Payroll Specialists. This role serves as the first tier of support for all elevated payroll matters. The Lead Payroll Specialist works closely with the Director of Payroll Operations to ensure a top tier Payroll department.

Essential duties and responsibilities:

• Performs all activities necessary to process multi-client payrolls, including maintaining related records, filing tax reports, processing and filing involuntary deductions such as levies and garnishments, and preparing accounting transactions
• Collaborates and communicates with internal team members to ensure consistent messaging and processing of requests are completed
• Provides stellar customer service to ensure client satisfaction, which may include meeting with clients on occasion to ensure client’s needs are being met
• Maintains knowledge of InTANDEM HR invoicing process and monitors reconciliation items to ensure timely resolution
• Maintains knowledge of capability of Prism HR software to include web-based reports and online payroll processing
• Performs job costing setup and job costing input on payroll
• Processes multi-pay group and multi frequency payrolls
• Processes loan/uniform/pay advance deductions
• Sets up, maintains, administers, and troubleshoots PTO accruals in HRIS system
• Process urgent payrolls and urgent check requests on the same day when required by the client
• Processes new hires and rehires into Prism HR software
• Inputs and maintains changes to employee data in system to include but not be limited to W-4s, address, name, rate, direct deposit, terminations, leaves, department, job codes, EEO, work comp, state changes
• Prioritizes and handles multiple deadlines
• Assists with e-filing and other administrative tasks
• Available to answer and direct phone calls
• Performs other duties as assigned

Education/Qualifications:

• Associates or Bachelor’s degree preferred but not required
• Bilingual in English and Spanish strongly preferred
• Minimum of three years relevant experience desired.
• FPC/CPP Required (studying and passing the exam within one year of start required if certification is not already held).

Required Skills:

• Proven skills in payroll, leadership, continuing payroll education, attention to detail, and customer service.
• Understanding of minimum wage requirements and basic FLSA laws required, as are basic accounting and math skills, PTO system set-up and troubleshooting/auditing, ability to maintain confidentiality in all aspects of the job, and ability to manage multiple tasks with frequent interruptions.
• Proficiency in Microsoft Office, and Intermediate to Advanced Excel proficiency.

Preferred Skills:

• Experience in processing payroll for a PEO or payroll company.
• Experience with Prism software and TimeCo.
• Prior leadership roll in a Payroll or similar capacity

Supervisory Responsibility: No direct reports, though serves as the department lead.

Work Environment: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. We observe a hybrid model of work from office and work from home (minimum two days per week in the InTANDEM HR office).
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This is largely a sedentary role. Some light lifting of boxes of paper, checks, up to 25 pounds is required on occasion.

Travel: No out of town travel is expected for this position. Occasional in town travel to local clients may be necessary on a very infrequent basis.

Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

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