Law Firm Administrator

Vendor Direct Solutions, LLC (VDS) is a market leader in Law Firm organization, information management, consulting, recruiting, and outsourcing. We are currently seeking a full-time Law Firm Administrator on behalf of a private employer in the downtown Los Angeles area.

The Law Firm Administrator will oversee non-attorney staff who perform a variety of clerical and administrative support tasks to facilitate the efficient operation of the Law Firm.

Supervisory Responsibilities:

• Trains staff regarding firm procedures and information systems.
• Supervises and counsels support staff.
• Recruits and assists in hiring new non-attorney employees.
• Conducts performance evaluations that are timely and constructive.
• Handles discipline and termination of non-attorney employees as needed and in accordance with company policy.

Duties/Responsibilities:

• Manages the day-to-day operations of the office; prioritizes use of support staff and facilities.
• Manages the daily operations of information systems.
• Manages equipment, office services, and facilities.
• Manages schedules and appointments including trial dates and hearings, and meetings and travel.
• Maintains a professional and positive work environment by facilitating effective communication and information sharing among professional, paraprofessional, management, and support staff.
• Prepares legal correspondence and documentation.
• Participates in strategic planning process with management to identify and accomplish short- and long-term organizational goals.
• Prepares the organization’s budget.
• Performs or facilitates and delegates accounting functions as needed. These may include billing, preparation of financial statements, management of reports, and collections.
• Consults with outside accountants for audits, preparation of tax returns, and the production of other reports as required by law.
• Drafts and implements operational and human resource policies and practices to ensure quality services.
• Assists with human resource management as needed.
• Performs other related duties as assigned.

Required Skills/Abilities:

• Superior written and verbal communication skills.
• Excellent interpersonal and customer service skills.
• Detail-oriented and professional.
• Advanced understanding of office management practices including knowledge of accounting procedures and information systems.
• Ability to organize and prioritize tasks, delegating when appropriate.
• Extremely proficient in Microsoft Office Suite or other similar software program.
• Ability to maintain confidential records.

Education and Experience:

• Bachelor’s degree in Human Resources, Business Administration, Finance or related field required.
• At least five years of experience in a senior management position.