Keyboarding Clerk/Telephone Operator

Keyboarding Clerk/Telephone Operator – County of Bergen

Department of Public Works - Division of Operations

Under limited supervision will provide administrative support to the Division Director, Supervisors, and Department by performing moderately complex and non-routine clerical work involving the processing of documents in a variety of functions; performs moderately complex and non-routine clerical work requiring the utilization of keyboarding or typing skills; formats and key enters/types correspondence, documents, reports, charts and other materials on a computer console, typewriter, or other key entry device used by the agency; may provide guidance and assistance to staff; does other related duties as required.

Job Responsibilities: (may include but not limited to)

· Key enters or types documents from handwritten draft into draft or final form according to prescribed formats by transferring information onto letters, reports, schedules, and maintaining calendars.

· Edits, proofreads, creates reports/spreadsheets, and performs spelling or grammar checks to ensure typographical accuracy.

· Key enters or types technical, scientific, financial, statistical, and other statements, reports, certificates, correspondence, memoranda, payrolls, vouchers, purchase orders, charts, forms, tabulations, bills, warrants, contracts, specifications, case records, manuscripts, and legal documents from copy, records, tapes, or other recording equipment.

· Plans meetings/training and provides guidance and assistance to staff.

· Utilizes printers and printing software to produce final documents; may make use of software packages such as standard word processing, spreadsheet, electronic mail (e-mail), desktop publishing and integrated software packages as required.

· Receives, screens, reviews, and verifies documents.

· Reviews and checks assigned reports, applications, and other documents for corrections and completeness; refers problems to a supervisor for resolution.

· Opens, time stamps, sorts, numbers, and distributes mail.

· Maintains prepared mailing lists.

· Receives applications, documents, forms, and fees; screens, sorts, and assembles this information for further processing.

· Compiles information and/or numerical data.

· Provides information in person or over the telephone; escalates the more difficult inquiries to appropriate staff.

· May assist in requisitioning, storing, and distributing office supplies.

· Schedules administrative proceedings as required; monitors, manage and process requests for scheduling changes via payroll systems.

· Operates various types of office and mail processing machines such as a keyboard equipment, typewriter, calculators, computer printers, sorter, photocopier, fax machine, stamping machine, labeling machine, etc.; may perform simple maintenance tasks such as adding toner, paper or changing print ribbons.

· When assigned, performs a variety of clerical, secretarial, and other administrative functions associated with filing paperwork for First Reports of Injury.

· Key enters or types simple or routine reports and/or assists in the preparation of reports by gathering data, tabulating results, and/or preparing simple charts.

· Maintains records and files.

Education/Experience Requirements:

· High School Diploma.

· One (1) year of clerical experience operating an alphanumeric keyboard or typewriter to produce documents such as letters, memos, reports, charts, forms, and other materials.

Schedule:

· Full-time

Other:

· Possess strong communications skills, both written and verbal.

· Effective multi-tasker who is organized and detail oriented/ability to problem solve.

Please send employment application to resume@co.bergen.nj.us – put in subject line job applying for, thank you.

The County of Bergen is an Equal Employment Opportunity (EEO) Employer.

It has been and will continue to be a fundamental policy of The County of Bergen not to discriminate on the basis of race, color, creed, religion, gender, gender identity, pregnancy, marital status, partnership status, domestic violence victim status, sexual orientation, age, national origin, alienage or citizenship status, veteran or military status, disability, medical condition, genetic information, caregiver status, unemployment status or any other characteristic prohibited by federal, state and/or local laws.

This policy applies to all aspects of employment, including hiring, promotion, demotion, compensation, training, working conditions, transfer, job assignments, benefits, layoff, and termination.

Job Type: Full-time

Benefits:

• Dental insurance
• Family leave
• Health insurance
• Paid time off
• Parental leave
• Retirement plan

Ability to Relocate:

• Hackensack, NJ 07601: Relocate before starting work (Required)

Work Location: In person