Judicial Court Clerk

DEPARTMENT: County Clerk
HIRING AUTHORITY: County Clerk/Register of Deeds
FLSA STATUS: Non-exempt
EMPLOYMENT RELATIONSHIP: Just cause subject to probationary period
CURRENT HOURS AND STARTING TIME: Full-time (37.5 hours per week) position. The starting time for this position is currently 8:00 a.m.
JOB SUMMARY:


Receives, reviews, posts, processes, certifies, and forwards legal pleadings, documents and correspondence from attorneys, unrepresented parties, and other departments ensuring compliance with court rules and procedures.
Organizes and maintains paper and electronic records and files of court proceedings.
Prepares judge's weekly docket by gathering and preparing files and flagging the docket in advance with relevant codes.
Checks all parties into cases on the docket, manages the flow of cases called and ensures the efficient operation of the courtroom.
Administers oaths to witnesses and foreign language translators.
Provides judge and attorneys with juror lists and jury box seating charts; draws and swears in jurors.
Enters the results of hearings into the court's computerized case management system using both memorized codes and free text; processes documents filed in the courtroom; schedules subsequent court events by coordinating the schedules of the court, parties and attorneys.
Translates judge's oral orders into writing for unrepresented litigants, reviews orders drafted by attorneys for consistency with the judge's rulings, and enters orders into the court case management system.
Acts on the behalf of the judge when copying true orders.
Responds to inquiries from the public regarding court proceedings, appearances, hearing dates, adjournments, outstanding warrants and other related court matters.
Obtains and maintains a Michigan driver's license prior to date of hire.
Required Education and Experience

• Possession of a high school diploma or certificate of successful completion of the General Educational Development (GED) Test
• A minimum of two (2) years of related work experience processing civil, criminal and/or domestic cases in a court or legal setting
• Michigan Law Enforcement Information Network (LEIN) certification within four (4) months of employment

Required Licenses or Certifications

• Possession of a valid Michigan driver's license, operable automobile and insurance

Preferred Education and Experience

• Civil, criminal and/or domestic case processing experience in a court setting
• Experience with CourtView, OnBase, Microsoft Word and Excel, and Google G Suite
• Post-secondary degree or certificate in a law-related field

Knowledge of:

• Organizational skills necessary to effectively plan and execute case processing
• Modern office procedures and methods
• Court terminology, court records, documents, and procedures
• Various and specialty designated data processing/computer systems and applications for office administration across many departments in the County
• General clerical/administrative support and secretarial processes common to office administration
• Manual and electronic filing and record keeping procedures and retention schedules
• A variety of programs eligibility, enrollment and verification policies and practices

Skill in:

• Interpersonal skills necessary to develop and maintain effective and appropriate working relationships with staff and the public
• Providing customer service to internal and external customers via phone, email and in person
• Performing a variety of duties, often changing from one task to another of a different nature
• Performing somewhat complex mathematical functions such as addition, subtraction, multiplication, division, percentages, and ratios
• Organization and time management
• Operating personal computers with current versions of office efficiency software and applications
• Performing data entry to multiple types of database applications for registration, enrollment, service provision, billing, inventory and statistical review and reporting
• Assigning, prioritizing, monitoring, and reviewing work assignments

Ability to:

• Provide excellent customer service to both internal and external customers with tact and courtesy
• Effectively speak, write and understand the English language
• Speak and understand a language other than English is preferred
• Courteously respond to concerns of citizens, attorneys and employees while simultaneously handling multiple duties and managing disruptions
• Understand and carry out oral and written directions
• Meet schedules and deadlines of the work
• Accurately organize and maintain paper documents and electronic files
• Work independently
• Maintain the confidentiality of information and professional boundaries
• Lead and train staff and coworkers
• Learn new policies, practices and procedures
• Read and understand laws, rulings and other published guidance
• Handle, process and account for large sums of cash/money
• Understand and follow complex registration, eligibility and enrollment guidelines
  

WORK ENVIRONMENT/CONDITIONS

• The work environment and exposures described here are representative of those an employee encounters while performing the essential functions of this job.

N/S=Never/Seldom O=Occasionally F/C= Frequently/ContinuouslyWork EnvironmentN/SOF/COffice or similar indoor environmentXOutdoor environmentXStreet environment (near moving traffic)XConstruction siteXConfined spaceXExposuresN/SOF/CIndividuals who are hostile or irateXIndividuals with known violent backgroundsXExtreme cold (below 32 degrees)XExtreme heat (above 100 degrees)X
Communicable diseasesXMoving mechanical partsXFumes or airborne particlesXToxic or caustic chemicals, substances or wasteXLoud noises (85+ decibels) XBlood Borne PathogensX
PHYSICAL DEMANDS

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

N/S=Never/Seldom O=Occasionally F/C= Frequently/Continuously
DemandFrequencyDescriptionPhysicalN/SOF/CBalancingX
On even or uneven surfaces/groundBendingX
Tasks involve forward or backward bending at the waistClimbing/Working at HeightsXTasks involve climbing up or down stairs, ladders, scaffolding and platformsCrawlingXInspecting in confined spaces. Moving about on hands and kneesDiggingXTasks involve manual diggingDriving
XTasks involve operating any motor-powered vehicle on sealed and unsealed roadsGraspingXTasks involve gripping, holding, clasping with fingers or handsKneelingXTasks involve flexing/bending at the knees and ankles to work at low levelsManual DexterityXTasks involve fine finger movements i.e., keyboard operating, writingLift/Carry
XTasks involve raising/lowering or moving objects from one level/position to another (covered by the items below)Up to 10 pounds
X 11-24 pounds
X 25-34 pounds
X 35-50 poundsX 51-74 poundsX 75-99 poundsX Over 100 poundsX Push / PullXTasks involve pushing/pulling objects away from or towards the bodyReachingXTasks involve reaching overhead with arms raised above shoulder height or forward reaching with arms extendedSittingXTasks involve remaining in a seated position during the task performanceStandingX
Tasks involve standing in an upright position without movementWalkingX
Walking considerable distances in the facility on multiple surfacesRunningXRunning considerable distances in the facility on multiple surfaces
GENERAL REQUIREMENTS AND DISCLAIMERS
Complies with P.A. 390, as amended, known as the State's Emergency Management Act and the County's Emergency Management resolution as well as all related plans, policies and procedures covered by those statutes.
The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.
Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment amongst other possible accommodations.
The American Federation of State, County and Municipal Employees Local 411 (AFSCME) bargaining unit represents this position. Therefore, there may be contract language which could require consideration in the selection process.Employment Type: Full-time