Inventory Coordinator

It's More Than a Job, It's a Calling!

Position: Inventory Coordinator

Location: Good Samaritan hospital; Downers Grove, IL.

Full Time; 1st Shift

~Monday-Friday, 7am-3:30pm

Major Responsibilities:

• Responsible for monitoring inventory levels and purchasing supplies as required to avoid stock-outs.
  • Determine appropriate inventory level for each items necessary for patient care
  • Coordinates disposal of outdated or no use items.
  • Issues purchase orders for needed supplies.
  • Review vendor stock-outs, expedites the purchase of additional supplies from alternative vendors.
  • Identifies possible substitute items.
  • Identifies items to be changed, or added, deleted from inventory. Performs product conversions in Lawson.
  • Processes product conversions in Lawson to meet system requirements.
  • Maintains data base in computerized inventory control system. Makes changes to reflect current items in use.
  • Maintains appropriate records and files.
• Responsible for managing and maintaining 2 bin system and mobile supply chain.
  • Maintains bins regarding any configuration processes or issues with the proper working condition of mobile supply chain
  • Maintains appropriate supply stock and supply allocations for all bin locations.
  • Communicates regularly with nursing and Advocate supply chain
  • Recommends and adjusts changes concerning configuration and par levels
  • Maintains data and system integrity through report analysis and data base management.
• Process inventory expense requisitions for purchase, maintain compliance with established contracts and procedures. Ensure all products received are correct and on time to meet the hospital needs.
  • Establish ordering and delivery schedules with each vendor.
  • Communicate supply request with vendors via electronic system, phone and/or fax requisition.
  • Verify and correct pricing to match contracts.
  • Monitor, communicate and follow-up on product problems and discrepancies to the vendor sales representative.
  • Resolve invoice problems that relate to storeroom inventory.
  • Works with the vendors to obtain credit and/or product exchange for any items nearing expiration.
  • Manages reorder points and reorders quantities to meet the needs of the clinicians and patients.
• Assist in identifying placement of products in the storeroom.
  • Assists in designs storeroom layout to meet perpetual inventory quantities. Determines where product groups will be stored.
  • Assists in establishing shelf locations and ensures correct identifiers are on labels. Changes locations as conditions warrant.

Education/Experience Required:

• Bach degree preferred or equivalent experience.
• Lead or Supervisory experience.
• 12 months inventory control experience.

Knowledge, Skills & Abilities Required:

• Good communication and customer relation skills.
• Good organization skills.
• Must be computer literate.
• Experience with purchasing/ inventory control system.

Physical Requirements and Working Conditions:

• Ability to do medium lifting according to DOL guidelines.
• Ability to perform job functions off campus.
• Ability to respond to inquiries regarding supply/inventory issues during off hours.
• Ability to work outdoors.*

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.