International Coordinator

WHO WE ARE:
For more than a century, Hallmark has been bringing people together and improving the relationships that matter most. That’s why millions of people all over the world connect with the Hallmark brand. It has always been a mission so much bigger than any one of us who work here. Today, we need empathetic learners, strategic thinkers, and enthusiastic visionaries with diverse experiences and skills to help us create the rest of Hallmark’s second century as we shift to a more digitally savvy, unified approach that combines the best of brick-and-mortar retail with the efficiency of dot-com spaces. Help us imagine what our next hundred years could look like!

When you join Hallmark, we will go out of our way to make you feel like part of the team, even in a remote/hybrid work environment. In the day-to-day, we’ll make the best use of the skills and talents you already have. We’ll also give you leadership opportunities and show you multiple potential pathways to future success.

Our culture of care for our consumers and for one another shows in the way we embrace different backgrounds, identities, and working styles, deliberately seeking out ways to be more inclusive both internally among our work groups and externally through the things we make and sell to our retail partners and consumers. We believe that a broadly inclusive, equitable approach is also our best path to future success. We’re seeking out those who can bring a fresh perspective to our business and would love your input as someone new to our team! We can only change and grow when we intentionally include new perspectives–like yours.

WHAT YOUR ROLE ENTAILS AND HOW YOU WILL CONTRIBUTE:
The International Coordinatorprovides administrative support to the VP and their direct reports as well to the entire department. This includes, but is not limited to, managing calendars, scheduling meetings, coordinating events, ordering supplies, distributing mail, handling correspondence, making travel arrangements, filing, generating and reconciling expense reports, creating presentation slides and developing and managing spreadsheets. The incumbent must work independently and must maintain confidentiality when working with company and employee information. The incumbent will also complete special assignments that require technical skills and problem solving.

Specific responsibilities include:

• Onboarding accounts
• Closing Accounts
• Sample management
• Responsible for building/maintaining the buying calendar
• Placing orders for HEB
• Placing orders for other accounts and resolving any pre-processor errors
• Credit Requests
• Managing Hot Flash emails
• Pulling T-codes for inventory levels in SAP
• Sending out shipment reports to customers
• Pulling Commercial Invoices when requested.
• Travel booking (primarily international but some domestic) and expense reporting
• Customer HQ visit coordination (catering, meeting invites, etc)
• Overseas meeting coordination (infrequent and for larger things like an annual Summit)
• Ad hoc requests (scheduling larger team meetings, credit card limit increases, ordering business cards, etc

Basic Qualifications:

• High school diploma or GED
• Two years of professional work experience in an office setting

Preferred Qualifications:

• Advanced skills with Microsoft Office suite (PowerPoint, Excel, Word, Outlook. etc.)
• Previous Hallmark experience a plus
• Great multi-tasking and organization skills
• Detail oriented

Now’s your chance to embrace a future with Hallmark—just follow the instructions below to apply.

You must show how you meet the basic qualifications in a resume or document you upload, or by completing the work experience and education application fields. Accepted file types are DOCX and PDF.
In compliance with the Immigration Reform and Control Act of 1986, Hallmark Cards, Inc. and its subsidiary companies will hire only individuals lawfully authorized to work in the United States. Hallmark does not generally provide sponsorship for employment.
Employment by Hallmark is contingent upon the signing of the Employment Agreement, signing of an agreement to arbitrate in connection with the Hallmark Dispute Resolution Program, completing Form I-9 Employment Eligibility Verification, passing the urinalysis drug screen, education verification and satisfactory reference and background checks.
Hallmark is an equal opportunity employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, age, pregnancy, national origin, physical or mental disability, genetics, sexual orientation, gender identity, veteran status, or any other legally-protected status. Principals only please.
Good for You, Good for your Family, Good for the Community
We offer competitive healthcare and PTO, remote work options, flexible schedules, parental leave, support for professional development, and employee assistance programs to care for your total well-being. You can learn more about our benefits here. But we also know the idea of benefits is bigger than that. From volunteering for relevant-skills-based projects to helping children and families and others in need, from partnering with nonprofit groups to inspiring a new generation, Hallmark provides many simple and rewarding ways for you to give back to your community. We applaud and fully support all our employees’ efforts to make their communities better. Whether you’re living near the KC HQ or somewhere else, Hallmarkers have a number of ways to bring our values out into the world every day. We can help you direct your energies and passions toward the things that make life better for all, whether that’s volunteering, project-coordinating, donating, public-art-creating, or otherwise contributing to the neighborhoods that we call home. You can find out more about our approach to community involvement and corporate social responsibility here.