Address
Form of work Overview
Title-Executive Secretaries and Administrative Assistants
Duration- 6 Months
Location-Albany NY, 12224
Duties-
-Bureau receptionist, including answering the main line, transferring calls to the appropriate staff, and taking complete messages to ensure proper follow-up. Read and respond to ADMINOP e-mails.
-Provide general administrative support to the Bureau Chief, Deputy Bureau Chief, and Analysts, including preparing memos, scheduling appointments, maintaining the calendar, record keeping, updating office contact list, data entry, filing and any additional tasks needed.
-Records Management support, including processing daily requests for file charge outs and returns, answering emails and phone calls regarding file charge outs and returns, and producing and sending an end of day report by email to the vendor.
-Scan and send purchase requests and procurement transaction logs to the OAG budget office for processing.
-Verify that the charges on the FedEx bill for the Albany mailroom were for packages sent out by the mailroom or staff in Albany Bureaus using overnight air bills and once verified provide approval for payment.
-Perform the clerical aspects of the maintenance renewal program for OAG equipment.
-Update and send monthly building access forms to all building managers for vendors.
-Administrator of statewide key inventory: Submit the appropriate form requesting keys, receive and forward the keys to the proper party, etc.
-Update database for keys and locks.
-Provide coverage in Mail Room when needed.
-Must possess a valid driver's license.
-Perform other duties as assigned.
