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Document Specialist Job Description
The Department of Administrative Services (DOAS) State Purchasing Division (SPD) is seeking an experienced Document Specialist to assist in review and redesign of forms and templates.
Document Specialist Job Description
The Department of Administrative Services (DOAS) State Purchasing Division (SPD) is seeking an experienced Document Specialist to assist in review and redesign of forms and templates.
Complete Description:
The Department of Administrative Services (DOAS) State Purchasing Division (SPD) is seeking an experienced Document Specialist to assist in review and redesign of forms and templates utilized throughout the procurement and contracting process. The current library of documents includes external resources used by procurement staff across the State of Georgia and internal resources used by SPD staff. The Document Specialist will work with State Purchasing Division, DOAS IT and DOAS Legal representatives providing subject matter expertise in support of the project.
Responsibilities:
• Assess the existing procurement document library and provide a framework for the design of procurement
documents and forms to include file types, document formatting, and style guides consisting with DOAS
branding.
• Creates document layouts with strong typography and appropriate use of fonts allowing good readability,
uniformity across documents, and consistency.
• Effectively utilizes styles, master pages, and templates.
• Creates documents with structure to include ordering for fields, appearance on the page, and logical
connections between multiple fields, and labels or instructions to assist users in completing the form with
focus on ease of use.
• Ensures forms meet accessibility best practices and requirements.
• Assists in streamlining documents and creates documents with auto-fill functionality that can dynamically
expand or collapse form responses based on user input.
• Maintains awareness of "state-of-the-art" techniques, tools, and best practices for document design
• Relates design work to the DOAS departmental business needs and specific instructions
• Coordinates document requirements and feedback from internal multiple stakeholder groups.
Experience
• Approximately 3-5 years of related document design & formatting experience
• Professional skills in MS Word, Excel, Adobe Document Cloud and Docusign.
• Experience incorporating user instructions into document templates
• Experience with the latest versions of software tools required for the position, such as Word, Excel, Adobe
Document Clouds and Docusign.
• Experience upgrading and redesigning forms from previous Microsoft Office versions.
• Ability to plan, prioritize and organize work efficiently and effectivelyRequired / Desired Skills:SkillRequired / DesiredAmountof ExperienceRelated document design & formatting experienceRequired3YearsProfessional skills in MS Word, Excel, Adobe Document Cloud and Docusign.Required2Years
The Department of Administrative Services (DOAS) State Purchasing Division (SPD) is seeking an experienced Document Specialist to assist in review and redesign of forms and templates utilized throughout the procurement and contracting process. The current library of documents includes external resources used by procurement staff across the State of Georgia and internal resources used by SPD staff. The Document Specialist will work with State Purchasing Division, DOAS IT and DOAS Legal representatives providing subject matter expertise in support of the project.
Responsibilities:
• Assess the existing procurement document library and provide a framework for the design of procurement
documents and forms to include file types, document formatting, and style guides consisting with DOAS
branding.
• Creates document layouts with strong typography and appropriate use of fonts allowing good readability,
uniformity across documents, and consistency.
• Effectively utilizes styles, master pages, and templates.
• Creates documents with structure to include ordering for fields, appearance on the page, and logical
connections between multiple fields, and labels or instructions to assist users in completing the form with
focus on ease of use.
• Ensures forms meet accessibility best practices and requirements.
• Assists in streamlining documents and creates documents with auto-fill functionality that can dynamically
expand or collapse form responses based on user input.
• Maintains awareness of "state-of-the-art" techniques, tools, and best practices for document design
• Relates design work to the DOAS departmental business needs and specific instructions
• Coordinates document requirements and feedback from internal multiple stakeholder groups.
Experience
• Approximately 3-5 years of related document design & formatting experience
• Professional skills in MS Word, Excel, Adobe Document Cloud and Docusign.
• Experience incorporating user instructions into document templates
• Experience with the latest versions of software tools required for the position, such as Word, Excel, Adobe
Document Clouds and Docusign.
• Experience upgrading and redesigning forms from previous Microsoft Office versions.
• Ability to plan, prioritize and organize work efficiently and effectivelyRequired / Desired Skills:SkillRequired / DesiredAmountof ExperienceRelated document design & formatting experienceRequired3YearsProfessional skills in MS Word, Excel, Adobe Document Cloud and Docusign.Required2Years
