Human Resources Technician

Salary : $52,009.15 - $82,468.26 Annually
Location : Oxnard 93030, CA
Job Type: Full Time
Job Number: 4225-HR-2402-AC
Department:Human Resources
Opening Date: 01/29/2024
Closing Date: Continuous
Description
This recruitment is open until filled.
The first review of applications is anticipated to occur on or around February 12, 2024, and subsequent reviews may be conducted until sufficient applications are received to meet business needs. Early submissions are encouraged.
As a Human Resources Technician, you may be eligible for the following benefits per the SEIU MOU:

• EDUCATIONAL INCENTIVE: Employees earn educational incentive pay for educational attainment not required by the classification. The educational incentive pay is as follows: Associates degree - 2.5%, Bachelor's degree - 3%, Graduate degree - 3.5%
• BILINGUAL PAY: A regular full time employee may receive bilingual pay at the rate of $50.00-$125.00 bi-weekly depending on the Level the employee is required to provide bilingual services as determined by the City Manager or designee.

Other Benefits Include:

• MEDICAL AND DENTAL CAFETERIA: For employees hired on or after January 1, 2023, the City will contribute $1,863.00 towards medical insurance premiums with no cash back. Employees who waive medical insurance will receive $500.00 per month cash back provided they show proof of other qualifying coverage. The City will continue to provide $74.21 per month towards dental insurance.
• DEFERRED COMPENSATION: The City contributes 1% to a deferred compensation program.
• LIFE INSURANCE: City employees receive Basic Life Coverage under the existing level of benefit for life insurance. Employees also have the option to purchase additional insurance.
• TUITION REIMBURSEMENT: Full-time employees are eligible for 100% reimbursement of the cost of tuition, registration fees, laboratory fees, and books to a maximum of $1,000 per fiscal year for work-related coursework.

COST OF LIVING ADJUSTMENT

• Pursuant to the SEIU MOU, effective the first full pay period of July 2024, the City shall provide a 3% increase in salary to all employees. The new salary range for this position after the Cost of Living Adjustment will be $53,569.42 - $84,942.31.

This position is designated as Confidential and as such is exempt from Union representation, however the terms and conditions of employment fall under the Service Employees International Union (SEIU) labor agreement, which you may access and review online at The SEIU labor agreement sets forth the compensation rates and benefit levels.
To see all benefits click below.
Come join the City of Oxnard's vibrant and talented Human Resources Team as our next Human Resources Technician. We currently have one (1) Human Resources Technician position available for an outgoing, organized and qualified applicant who wants to be part of our dynamic organization.
WHAT YOU'LL DO:

• Partner with various departments and colleagues to coordinate recruiting, selection and onboarding for open positions
  
• Create and prepare job bulletins with related advertising and recruiting information
  
• Use excellent customer service skills to provide a positive experience for job candidates
  
• Support HR team members with various duties related to Employee and Labor Relations, Benefits and Leaves of Absence
  
• Get involved with special projects where you can learn skills and develop abilities within the Human Resources field

PAYROLL/CLASSIFICATION TITLE:
Administrative Services Specialist, Senior (C)
CLASSIFICATION SUMMARY:
This class is the fourth level in a nine-level Administrative Services series devoted to providing management analysis and oversight; program marketing, outreach and education; fiscal analysis and oversight; and administrative/clerical/customer service support to programs, projects, executive staff and elected officials. Incumbents provide specialized paraprofessional support to a program or function that requires sufficient subject-matter knowledge and expertise in an assigned field to reconcile and verify the work of others; coordinate processes; implement policies and procedures and provide technical assistance to higher level staff.
DISTINGUISHING CHARACTERISTICS:
This classification is distinguished from the Administrative Services Specialist in that it serves as a subject matter expert in providing specialized paraprofessional functional/program support and may serve as a lead worker or directly supervise the work of others.
SUPERVISION EXERCISED / SUPERVISION RECEIVED:
May serve as a lead worker, assigning work and monitoring work completion. Receives general supervision on routine items which are performed according to established standards and procedures and receives specific work instruction regarding non-routine matters and deadlines.
WORK SCHEDULE: The normal workweek is Monday through Thursday 8:00 am to 6:00 pm and alternating Fridays 8:00 am to 5:00 pm. This position may be required to be available to work additional hours as needed to respond to workload needs. This position is governed by the overtime provisions of the federal Fair Labor Standards Act and is eligible for overtime pay.
Essential Functions
This class specification represents only the core areas of responsibilities; specific position assignments will vary depending on the needs of the Department.

• Assists in a variety of recruitment activities for departments and divisions;
  
• Prepares job bulletins, advertisements, and recruitment information as directed;
  
• Develops and makes logistical arrangements for oral, written, and performance tests;
  
• Administers, scores tests, and notify applicants of interview/test results;
  
• Performs applicant screening, test development, and administration;
  
• Preparing interview materials and processing job offers;
  
• Scheduling interviews;
  
• Conducting employee on-boarding process;
  
• Providing assistance to applicants;
  
• Prepares updates and reports on recruitment status and eligibility lists;
  
• Maintains recruitment files on all positions in accordance with mandated records retention schedule;
  
• Processing and tracking vacancy requests;
  
• Assists professional staff in gathering and verifying data and maintaining the classification and compensation plans;
  
• Prepares, maintains, and updates job descriptions;
  
• Prepares and processes personnel action documents related to hiring new employees, promotions, demotions, merit salary adjustments, resignations, terminations, and dismissals;
  
• Conducts background investigations and communicates information to Human Resources leadership;
  
• Receives and responds to internal and external customer inquiries. Researches, analyzes, troubleshoots, and provides information and support related to functional area or program assignment.
  
• Coordinates, monitors and responds to complex information and record requests; researches related data and information; explains and interprets information related to processes and procedures.
  
• Prepares, maintains and updates system information, databases, tracking systems, logs, correspondence, and/or other related documents; oversees and provides for the maintenance of files, records, data and functional/program documentation.
  
• Assisting employees with benefit questions and processing benefit transactions;
  
• Working with benefit providers to resolve discrepancies or issues;
  
• Assisting with FMLA documentation;
  
• Assisting with retirement/separation consultations;
  
• Performs related duties as assigned

Minimum Qualifications
EDUCATION:

• Associate's degree in a related field.

EXPERIENCE:

• Three (3) years of paraprofessional support experience in a field related to the area of assignment.

LICENSING/CERTIFICATIONS:

• None required

OTHER REQUIREMENTS:

• Must be able to effectively communicate in English, both orally and in writing

Highly Desirable Qualifications:

• Experience using NeoGov and/or other Talent Management/HRIS systems

General Information
UNION MEMBERSHIP:
Regular full-time and part-time positions in this classification within the Human Resources Department are considered Confidential and are therefore unrepresented.
APPLICATION PROCESS:

• Submit NEOGOV/Government Jobs on-line application.
  
• Complete and submit responses to the supplemental questions, if required.
  
• Upload resume, cover letter, proof of degree (transcript), or other requested documents.

Your application may be rejected as incomplete if you do not include the relevant information in the online application and include the information only on the resume. Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted. Cover letters and/or optional resumes are not accepted in lieu of a completed application.
The list of qualified candidates established from this recruitment may be used to fill other full-time, part-time, regular, and temporary assignments. There is currently one (1) full-time vacancy in the Human Resources Department.
Selected candidate(s) must pass a thorough background investigation
NOTE: For most positions, the City of Oxnard relies on office automation (Microsoft Office/Google) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.
Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all positions.
Employees are required to participate in the City's direct deposit plan and are paid on a bi-weekly basis.
This position requires a 12 month probationary period.
Pursuant to California Government Code Section 3100, all public employees are required to serve as disaster service workers subject to such disaster service activities as may be assigned to them.
EQUAL OPPORTUNITY: The City of Oxnard is an Equal Opportunity Employer and welcomes applications from all qualified applicants. We do not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, medical condition, disability or sexual orientation.
REASONABLE ACCOMMODATION: The City of Oxnard makes reasonable accommodation for individuals/people with disabilities. If you believe you require special arrangements to participate in the testing process, you must inform the Human Resources Department in writing no later than the filing date. Applicants who request such accommodation must document their request with an explanation of the type and extent of accommodation required.
LEGAL REQUIREMENT: On the first day of employment, new employees must provide proof of citizenship or documentation of legal right to work in the United States in compliance with the Immigration Reform and Control Act of 1986, as amended. The City participates in E-Verify and will provide the federal government with your form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, please contact DHS. 888-897-7781 dhs.gov/e-verify
If you have any questions regarding this recruitment, please contact Ashley Costello at or (805) 200-5445.
NOTE: The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice.
Retirement Contributions:
New members (as defined by PEPRA), 2% @ 62; "Classic" members 2% @ 55. The employee will be required to pay a portion of their annual earnings toward their retirement. The City of Oxnard does not participate in social security.
Vacation Accrual Rates:
Full time employees accrue vacation leave at a rate of 4.39-8.08 hours per pay period based on years of service.
Sick Leave Accrual Rate:
Full time employees accrue sick leave at a rate of 3.70 hours per pay period.
Deferred Compensation:
The City contributes 1% to a deferred compensation program.
Bilingual Pay:
A regular full time employee may receive bilingual pay at the rate of $50.00-$125.00 bi-weekly depending on the level the employee is required to provide bilingual services as determined by the City Manager or designee.
Educational Incentive:
Employees earn educational incentive pay for educational attainments not required by the classification. The educational incentive pay is as follows: Associates degree - 2.5%, Bachelor's degree - 3%, Graduate degree - 3.5%
Health and dental:
Employees can choose from a variety of medical plans provided by the City. The City's contribution to medical coverage is outlined below:
Level One - For employees hired before January 1, 2023, the City contributes $1,543.00 per month toward medical insurance premiums and an additional $74.21 per month toward dental insurance p...