Address
Form of workThe City of Oakland is an equal opportunity employer that values workforce diversity, inclusion, and equity. Oakland has a long history of activism around issues of justice and equity. Both oppression and this resistance to oppression have shaped the city's historical roots and the lives of its residents to this day. As public servants in one of the most diverse cities in the nation, we strive to develop employees who understand the harm and impacts of systemic inequity to create lasting, meaningful outcomes for everyone. Oakland strives to establish an environment that embraces the richness of culture, community, and individualism of employees.
Why join the City of Oakland's Finance Department?
The Finance Department provides quality government financial services to the City of Oakland. We manage the City's financial affairs with the highest degree of customer service, honesty, and integrity. We value teamwork, trust, accountability, and fiscal responsibility. As a Payroll Operations Technician (Human Resources Operations Technician) Exempt Limited Duration Employee, you will be an integral member of the Department of Finance Payroll Team and you will be key in executing day to day payroll/retirement processes, creating user documentation, and meeting key payroll/retirement deadlines.
We are looking for someone who is:
- Customer service oriented. You will support staff throughout the City of Oakland and work closely with City partners and vendors.
- A strong communicator. You will be conveying payroll/retirement information to employees; therefore, excellent and strong communication skills are crucial.
- Organized and detail oriented. Due to a large volume of work with overlapping deadlines, we are looking for someone who possesses strong organizational skills and an eye for details.
- Goal Oriented. You will be working on different projects all with a goal and deadline in mind.
- Able to work as part of team or independently. You will be expected to work on projects that require collaboration with many different team members in your unit and other departments that will require you to use sound judgment and work independently at times.
- Responsible and dependable. You will be supporting payroll and retirement for the whole City of Oakland and that will entail critical processes and deadlines.
What you will typically be responsible for:
- Performing employment and pay verifications.
- Researching, verifying, and processing payroll/retirement adjustments and changes for tax changes, compensatory time, leave without pay, deferred overtime, and related pay information.
- Processing tax changes, service credit requests, garnishment and wage attachments, workers' compensation, and state disability offsets.
- Receiving, verifying, and processing employee payroll deductions such as but not limited to union dues.
- Researching employee employment, payroll, and salary history.
- Canceling, correcting, and reissuing incorrect salary checks.
- Processing mail log daily.
- Assisting with special projects, such as but not limited to EDD audit requests, year-end tasks, generation of W-2, various reconciliations.
** Human Resources Operations Technician (Payroll Operations Technician) **
Click on the link below to see a video on what it's like to work for the City of Oakland!
Working for the City of Oakland
A few reasons you might love this job:
- You will be part of a great team who has fun and works hard.
- There are many opportunities for future growth and upward mobility.
- You will be working in Downtown Oakland with easy access to BART and other transportations.
- You will need to learn the City ordinances, policies, MOUs, and materials quickly in a short time span.
A few challenges you might face in this job:
- You will work in a fast-paced environment with many responsibilities and time sensitive deadlines.
- You will need to assist staff and employees who need in-depth education regarding pay, policies, and regulations.
- There are system limitations and lack of documentation.
- The position has high visibility.
Competencies:
- Professional & Technical Expertise: Applying technical subject matter to the job
- Mathematical Facility: Performing computations and solving mathematical
problems - Analyzing & Interpreting Data: Drawing meaning and conclusions from
quantitative or qualitative data - Using Technology: Working with electronic hardware and software applications
- Critical Thinking: Analytically and logically evaluating information, propositions,
and claims - Oral Communication: Engaging effectively in dialogue
- Writing: Communicating effectively in writing
- Handling Stress: Maintaining emotional stability and self-control under pressure,
challenge, or adversity - Building & Maintaining Relationships: Establishing rapport and maintaining
mutually productive relationships
The following qualifications are guidelines, as the appointing authority has broad discretion in filling positions in this classification.
Minimum Qualifications
Minimum Qualifications
Education: High school education or equivalent, and any two of the following college level courses: data processing, data analytics, payroll systems, payroll accounting, payroll administration, and/or accounting.
Experience: Two (2) years of progressively responsible experience in the operation of an automated payroll/personnel system OR One (1) year of experience as a Payroll Personnel Clerk II for the City of Oakland.
Desirable Qualifications
- Experience with Oracle E -business v.R12 payroll system.
- Experience with retroactive calculations.
- Municipal government and organization experience.
- Knowledge of payroll/retirement laws/regulations.
- Knowledge of effective document logging and filing.
- Experience creating user documentation and trainings.
- Knowledge of CalPERS.
Exempt Limited Duration Employee (ELDE): This is an at-will position, exempt from the provisions of the City of Oakland Civil Service Rules (per Charter Section 902f). Exempt Limited Duration positions may not exceed a period of one year.
All applications received will be forwarded to the Finance Department for further consideration.
Meeting the minimum qualification requirements may not result in further consideration, only the most qualified candidates will be contacted for interviews.
What's in it for you?
- Work/Life Balance: 37.5-hour work weeks, and a flexible/hybrid remote schedule.
- 15 paid holidays
- Vacation: 2 weeks per year minimum with the ability to accrue more depending on public sector years of service
- Retirement: CalPERS (California Public Employees' Retirement System) with a pension formula of 2.5% @ 55 (for Classic CalPERS members) and 2% @ 62 for new CalPERS members. Classic Employees contribute 8% of pre-tax wages. The City of Oakland does not participate in Social Security
- Health: The City of Oakland pays the full cost of employee and eligible dependent coverage at the Kaiser rate. Other plans include Anthem, Blue Shield, United Health Care, and other HMO and PPO plans.
- Dental: Delta Dental full premium for employees and eligible dependents
- Vision: VSP full premium for employees and eligible dependents
- Sick leave: Employees accrue 12 days per year.
- Deferred Compensation: 457(b) pre-tax plan and an after-tax ROTH 401(k)plan
- Other benefits include a Flexible Spending Account, Wellness Program, Employee Assistance Program, Tuition Reimbursement, Life Insurance up to $200k & Employee Training.
Applicants are required to submit criminal history information upon request after receiving a conditional offer of employment. If the requested information is not furnished in a timely manner, applicants will not qualify for further consideration and will be removed from the eligible list.
The City of Oakland reserves the right to modify the selection process and date of examination as necessary to conform to administrative or business necessity. The information contained in this announcement is subject to change and does not constitute either an expressed or implied contract.
How to Apply
Apply prior to the closing time of the job announcement and allow at least two to three hours to submit your application if you are a new user on the system. APPLICATIONS ARE ACCEPTED ONLINE ONLY. You may apply and view current openings by visiting our employment opportunities webpage at:
http://agency.governmentjobs.com/oaklandca/default.cfm.
If you do not have access to a computer, there are computer stations available at any City of Oakland Public Library. There are also workstations at the Human Resources Management Department, 150 Frank H. Ogawa Plaza, 2nd Floor, Oakland, CA 94612. Workstations are available during regular business hours (normally 9:00 a.m. to 5:00 p.m.).
Our online application system is provided by GovernmentJobs. If you have problems while applying online, please contact GovernmentJobs Live Applicant Support at (855) 524-5627 between 6:00 AM and 5:00 PM Pacific Time, Monday - Friday. You may also call the City of Oakland Human Resources Management Department during regular business hours at (510) 238-3112 for information; however, we are unable to provide technical support for the online application system.
Our online application system is provided by GovernmentJobs. If you have problems while applying online, please contact GovernmentJobs Live Applicant Support at (855) 524-5627 between 6:00 AM and 5:00 PM Pacific Time, Monday - Friday. You may also call the City of Oakland Human Resources Management Department during regular business hours at (510) 238-3112 for information; however, we are unable to provide technical support for the online application system.
For recruitment-specific questions, please contact Sarah Herbelin at seherbelin@oaklandca.gov
Employment Type: Limited Duration (ELDE, LDA, GFLDA, Provisional)
