Human Resources / Risk Management Specialist

Salary : $52,836.00 - $70,812.00 Annually
Location : Rialto, CA
Job Type: Full-Time
Job Number: 23-073
Department: HUMAN RESOURCES & RISK MGMT
Opening Date: 12/08/2023
Closing Date: 1/11/2024 11:59 PM Pacific
Classification Definition
DEFINITION
To perform a wide variety of responsible technical and administrative duties in support of City Human Resources and Risk Management programs; to maintain a variety of files and employee records; to prepare various correspondence and memoranda; and to perform a variety of duties relative to assigned area of responsibility.
SUPERVISION RECEIVED AND EXERCISED
Receives lead direction from the Senior Human Resources Analyst, Human Resources Risk Manager and/or Director of Human Resources and Risk Management.
DISTINGUISHING CHARACTERISTICS
This is the entry professional level class within the Human Resources series. Employees within this class learn to perform the full range of duties, initially in one functional area, and expanding into other functions as experience is gained and skills mastered; such additional assignments are made by management consistent with department workload, structure, and availability. Positions at this level receive initial instruction, and occasional assistance as new or unusual situations arise. Work is routine, transactional, and performed within prescribed standards, policies and procedures. This class is distinguished from the Human Resources/Risk Management Analyst by the difficulty and complexity of work assignments assigned to the higher level where incumbents perform as full "generalists" with expertise in multiple functional areas of Human Resources. Positions assigned to the Analyst level are further distinguished by the responsibility for performing work involving research, analysis, policy development, and preparation of sound recommendations.
Essential Duties and Responsiblities
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS--Essential and other important responsibilities and duties may include, but are not limited to, the following:
Essential Functions:

1. Perform technical duties in support of recruitment and selection; classification and compensation; employee benefits; organizational development and training; and Risk Management.
2. Prepare a variety of administrative forms and notices including employment verification forms, personnel action forms, job offer letters, new hire forms, and related documents.
3. Participate in recruitment and selection activities; attend job fairs; conduct recruitment planning with hiring manager; prepare job announcements with appropriate information; prepare and place advertisements; screen applications to ensure minimum qualifications are met; assist in preparing and administering written, oral, and performance exams; schedule interviews and testing; conduct reference and background checks; inform candidates of hiring status.
4. Conduct and/or facilitate job offers and the on-boarding of new employees ensuring completion of all forms and steps per the prescribed checklists and internal procedure; provide new employees with hiring and benefits enrollment information; process appropriate forms and coordinate activities with payroll and related departments.
5. Maintain a variety of employee, personnel and benefits files, updating as required; process employee separations ensuring completion of all forms and steps per the prescribed checklists and internal procedure.
6. Provide City Human Resources related policies and procedures to new hires; distributes City personnel literature and manuals; provide direction on how to complete various forms including health insurance information.
7. Provide assistance and excellent customer service to City employees and the general public via the telephone and walk-in visits; explain City policies and procedures.
8. Assist in the administration of the City's employee benefits program; counsel and assist employees; troubleshoot employee issues and problems.
9. Audit and reconcile benefits in accordance with the City's plans and negotiated provisions contained with memorandums of understanding.
10. Reconcile benefit invoices from providers and vendors and processes payments.
11. Determine benefit deduction amounts for employees based upon enrollment, plan selections, and established rate sheets for payroll purposes.
12. Assist in providing information to employees regarding voluntary benefit plans; process enrollments and benefit deduction amounts.
13. Assist in the administration of the City's deferred compensation program; answer routine questions from employees; and process enrollments and changes.
14. Participate in the planning of employee benefits fairs, job fairs, employee recognition, and other events.
15. Maintain financial accounts by processing department purchase requisitions and invoices.
16. Participate in special projects and training as assigned.
17. Conduct routine position classification studies; prepare and revise classification specifications.
18. Conduct routine salary and benefit surveys.
19. Coordinate with departments and third party administrator to expedite workers' compensation claims processing; monitors employee status and provides updates to departments.
20. Respond to public inquiries in a courteous manner; provide information within area of assignment; resolve complaints in an efficient and timely manner.
21. Attend and participate in professional group meetings; maintain awareness of new trends and developments in public sector Human Resources; incorporate new developments as appropriate into programs.
22. Perform related duties as required.

Minimum Qualifications
QUALIFICATIONS
Knowledge of:

• Operations, services and activities of a Human Resources department.
• Basic principles and practices of Human Resources programs including recruitment and selection; classification and compensation; employee benefits; organizational development and training; and Risk Management.
• Methods and techniques of preparing job announcements and administering written, oral, and performance examinations.
• Methods and techniques of conducting on-boarding of new employees and employee orientation programs.
• Policies and procedures governing the retention and release of confidential information.
• Principles of business letter writing and basic report preparation.
• Personnel policies and procedures in assigned program area.
• Principles and procedures of record keeping.
• Mathematical principles.
• Modern office procedures, methods and equipment, including computers and supporting word processing and spreadsheet applications.
• English usage, spelling, grammar and punctuation.
• Pertinent Federal, State and local laws, codes and regulations.

Ability to:

• Perform technical duties in support of Human Resources programs including recruitment and selection; classification and compensation; employee benefits; organizational development and training; and Risk Management.
• Understand, interpret and communicate Human Resources policies and procedures.
• Maintain detailed and complete records and files.
• Respond to employee inquiries, complaints, concerns and needs and provide excellent customer service.
• Understand and follow oral and written instructions.
• Maintain confidentiality of work.
• Operate a variety of modern office equipment including computer equipment and supporting word processing and spreadsheet applications at an intermediate level of proficiency.
• Communicate clearly and concisely, both orally and in writing.
• Keyboard at a speed necessary for successful job performance.
• Establish and maintain cooperative working relationships with those contacted in the course of work.
• Maintain physical condition appropriate to the performance of assigned duties and responsibilities.

Experience and Training Guidelines
Experience:

• Two (2) years of Human Resources program administrative and technical support.

Education:

• Graduation from high school or evidence of equivalent education proficiency.

Licenses and Certifications

• Possession of a State of California driver's license and the ability to maintain insurability under the City's vehicle insurance program.

This benefits overview is a summary and is not to be considered all-inclusive or applicable to all employees.
THE PROVISIONS OF THIS BULLETIN DO NOT CONSTITUTE AN EXPRESSED OR IMPLIED CONTRACT. ANY PROVISION IN THIS BULLETIN MAY BE MODIFIED OR REVOKED WITHOUT NOTICE.
RETIREMENT
The California Public Employees' Pension Reform Act (PEPRA), which took effect in January 2013, changes the way CalPERS retirement and health benefits are applied, and places compensation limits on members. The greatest impact is felt by new CalPERS members.
As defined by the PEPRA, a new member includes:
-A member who joined CalPERS prior to January 1, 2013, who, on or after January 1, 2013, is hired by a different CalPERS employer following a break in service of more than six months.
-A new hire who joined CalPERS for the first time on or after January 1, 2013, and who has no prior membership in another California public retirement system.
-A new hire who joins CalPERS for the first time on or after January 1, 2013, and who was a member of another California public retirement system prior to that date, but who is not subject to reciprocity upon joining CalPERS.
All members who don't fall into the definitions above are considered classic members. Classic members will retain the existing benefit enrollment levels for future service with the same employer.
According to the Rialto City Employees Association (RCEA) Memorandum of Understanding, in addition to the monthly salary, the City offers:
CAFETERIA PLAN The City's Contribution to the Cafeteria Plan to go towards the employee's contributions for health, vision, and dental insurance premiums will be one thousand five hundred and fifty dollars ($1,550) per month. Employees hired on or after 11/14/2018 shall be provided one thousand five hundred and fifty dollars ($1,550) per month, but there shall be no cash back to employee for any amount not used. Opt out for new hire employees (on or after 11/14/2018) shall be limited to a $200 per month for not electing City medical insurance.
LIFE INSURANCE provides a $75,000 double indemnity policy for employee plus dependent coverage ($10,000 for spouse and $5,000 dependent children).
MERIT RAISES may be received in the form of salary increases seven times within or in six years with the attainment of satisfactory work performance.
BILINGUAL PAY is paid at the rate of $100 per period for employees who successfully pass the bilingual proficiency examination for Spanish.
EDUCATIONAL INCENTIVE An employee who has completed the probationary period and has attained college degrees will receive an increase to their pay as follows:
Associate's Degree: Three percent (3%) of base salary
Bachelor's Degree: Five percent (5%) of base salary
Master's Degree: Seven point five percent (7.5%) of base salary
Please note, these educational incentives are not cumulative.
TUITION REIMBURSEMENT Employees can receive up to $2,500 per fiscal year.
VACATION is earned at 3.08 hours per period (8 working days) for the first through fourth years.
SICK LEAVE is accumulated at the rate of 4.62 hours per period (120 hours per year) with no maximum amount of accumulation.
SPORTS CENTER Employees, employees' spouses, retirees, and retirees' spouses shall be allowed free use of the Rialto Fitness Center during normal operating hours as long as the City has managerial control of the facility. Employees, employees' spouses, retirees, and retirees' spouses shall adhere to the same regulations regarding reservations and the use and care of the facilities as the general public.
DEFERRED COMPENSATION is available to those employees who wish to supplement their retirement income. Money may be deducted from their checks and placed in a security plan without paying taxes on the amount until it is withdrawn. Employees with 5-9 years of City service the City contributes $300/month on the employee's behalf. Employees with 10+ years of City service the City contributes $600/month on the employee's behalf.
More benefits can be found in the current RCEA MOU.
EMERGENCY SERVICE: All City employees are required to perform assigned Emergency Service duties in the event of an emergency or disaster.
01
Do you have two years of Human Resources administration experience?

• Yes
• No

02
Do you have public sector/government experience?

• Yes
• No

03
Do you have experience working with NEOGOV?

• Yes
• No

04
How many years of experience do you have in recruitment?

• None
• 1-2 years
• 3-4 years
• 4 or more years

05
What is your highest level of education?

• High School Diploma or equivalent
• Associates Degree
• Bachelors Degree
• Masters Degree

06
Do you have a valid State of California drivers license?

• Yes
• No

Required Question