Human Resources Manager

Job Summary

The Human Resource Manager will lead and direct all HR functions including hiring and interviewing staff, administering pay, benefits, and leave, and enforcing company policies and practices.

Key Responsibilities: A passion for working in and managing a fast-paced, collaborative environment, have a love of learning and improvement and consistently looking for ways we can better ourselves and our company.

Payroll

• Oversees the administration of Workforce Management Software.

• Manage the preparation and processing of payroll for personnel weekly.

• Ensure all employee information is kept up to date.

• Administers benefits programs such as life, health, and dental insurance, pension plans, vacation, sick leave, leave of absence, and employee assistance.

• Assist employees with signing up for ADP, Health Insurance, etc.

• Hand out weekly paychecks

Recruiting & Hiring

• Writes job descriptions and keeps them up to date as needed.

• Posts ads and recruits for vacant positions.

• Schedules and assists with employee interviews.

• Run employee background checks.

• Writes offer letters & negotiates terms of employment.

• Contracts with outside suppliers to provide employee services as needed.

• Track and pay out referral money.

Onboarding

• Oversee new employee onboarding.

• Complete all on-boarding paperwork.

• Add employee in ECRS

• Fob Key

• Store tour

• Read and signed off on the employee manual

• Send “Welcome Email” before employees first day

• Compile & deliver new employee welcome bag

• Ensure all employees have taken classes

• Onboarding Class

• Make it Great

• Sexual Harassment

• Food Safety Training

• Works with store manager to teach classes and keep the presentations up to date

Discipline & Termination

• Supports department managers in ensuring all employees are compliant with Palmer’s rules and regulations.

• Ensures proper documentation of write-ups by management.

• Sits in on/assists with employee meetings regarding poor performance and termination.

• Prepares employee separation notices and related documentation, and conducts exit interviews to determine reasons behind separations.

• Represents the organization at personnel-related hearings and investigations.

Compliance & Record Keeping

• Writes directives advising department managers of Company policy regarding equal employment opportunities, compensation, and employee benefits.

• Consult legal counsel to ensure that policies comply with federal and state law.

• Oversees the analysis, maintenance, and communication of records required by law, local governing bodies, or other departments in the organization.

• Identifies legal requirements and government reporting regulations affecting Human Resources functions and ensures compliance with policies, procedures, and reporting.

• Communicates with corporate officers regarding Human Resources policies and practices.

• Keeps records of benefits plan participation such as insurance and pension plan, personnel transactions such as hires, promotions, transfers, performance reviews, terminations, and employee statistics for government reporting.

• Coordinates management training in interviewing, hiring, terminations, promotions, performance review, safety, and sexual harassment.

• Advises management in appropriate resolution of employee relations issues.

• Response to inquiries regarding policies, procedures, and programs.

• Investigate accidents and prepare reports for insurance carriers.

• Coordinates Safety Committee meetings and acts as Safety Director.

• Prepares reports and recommends procedures to reduce absenteeism and turnover.

• Keep employee manual up to date with any new policies or regulations. Ensure any changes are communicated to all employees.

General Office Management

• Ensures all positions have a written job description- update as needed.

• Oversee ordering of all office supplies.

• Ensure all office equipment is in working order.

• Manages employee lockers.

• Coordination of uniform purchases and keeping inventory

• Review and distribute mail.

• Ensure all permits and licenses are kept up to date.

Culture Initiatives

• Translates Monthly Newsletter to Spanish

• Keeps Texting App updated with employee information

• Manages All-Star Program

• Tracks all-star nominations

• Fills out cards

• Delivers to Megan to sign

• Fills out Anniversary & Birthday Cards

• Ensures culture club budget is tracked

Key Competencies

• Possesses superior customer relations skills.

• Possesses leadership, organization, independence and collaboration skills with an entrepreneurial mindset.

Key Performance Indicators (KPIs)

• Project timelines

• Time to fill vacant positions

• Payroll completion on-time with no errors

Requirements

• Bachelor's degree in HR, Business Administration, or a related field required.

• At least two years of human resource management experience preferred. SHRM-CP a plus.

• Bilingual strongly recommended.

• Excellent verbal and written communication skills.

• Excellent interpersonal, negotiation, and conflict resolution skills.

• Excellent organizational skills and attention to detail.

• Excellent time management skills with a proven ability to meet deadlines.

• Strong analytical and problem-solving skills.

• Ability to prioritize tasks and to delegate them when appropriate.

• Ability to act with integrity, professionalism, trustworthiness and confidentiality.

• Proficient with Microsoft Office Suite or related software.

• Proficiency with or the ability to quickly learn the organizations ADP Payroll system.

• Must have technology and financial savviness and experience.

• Be professional and understand the importance of being partial, impartial and objective.

Special Considerations

● Some travel required from various office/ company locations.

● Prolonged periods of sitting at a desk and working on a computer.

● Must be able to lift 15 pounds at times.

● Must be able to access and navigate each department at the organization's facilities.

Employee Classification: Exempt, Full time

Effective Date: March 2024

Job Type: Full-time

Pay: $75,200.00 - $110,000.00 per year

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Darien, CT 06820: Relocate before starting work (Required)

Work Location: In person