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Form of workThe City of Signal Hill is seeking a part-time Human Resources Analyst to join the Human Resources Division!
First Review of applications: February 9, 2024
APPLY IMMEDIATELY!
The ideal candidate is a strong relationship builder with excellent communication skills, customer-focused, analytical, organized, and detail-oriented.
Under general supervision, the Human Resources Analyst will provide strategic support for HUMAN RESOURCES programs including recruitment, benefits, classification and compensation, leave management, worker's compensation, wellness, employee engagement, performance management, training and development, and labor and employee relations.
DISTINGUISHING CHARACTERISTICS
While specific functions of Human Resources responsibilities will be assigned to the position, an incumbent will be expected to successfully perform or develop technical knowledge and abilities to work in a generalist capacity. The successful candidate will be expected to work independently and exercise judgment and initiative, and be well-versed in the operating procedures and policies of the City and the Human Resources Division.
This class is distinguished from the Administrative Assistant and Management Assistant class series in that this classification requires more specialized knowledge, skills, abilities, and training related to the Human Resources function. It is further distinguished from the Human Resources Manager by the latter's full management and supervisory authority in planning, organizing, and directing the full scope of operations within the division.
THIS IS A PART-TIME, TEMPORARY, AT-WILL POSITION AND WILL WORK AN AVERAGE OF 20-25 HOURS PER WEEK.
OPEN UNTIL FILLED
Essential functions, as defined under the Americans with Disabilities Act may include, but are not limited to the following characteristic duties, responsibilities, knowledge, skills and other characteristics.
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
- Coordinates and implements recruitment and selection processes for City departments; confers with departments to ascertain job assignments and qualifications for new and vacant positions; coordinates and/or produces recruitment flyers and position announcements; screens applications; identifies qualified applicants; and coordinates pre-employment and on-boarding procedures.
- Assists employees with the interpretation and correct application of City policies, procedures, and programs; and provides recommendations and assistance regarding employment issues.
- Assists coordinating employee programs, including retirement, employee benefits, employee recognition, and workers' compensation programs.
- Reviews and tracks employees' performance appraisals, personnel action forms, and recruitment request forms.
- Identifies, coordinates, and schedules the City's training activities, works with trainers to ensure expectations are addressed, and maintains employees' training logs and records of completion.
- Conducts compensation studies, gathers and analyzes data, researches salary and benefits information for use in the collective bargaining process, budget preparation, and cost analysis.
- Makes recommendations for developing and revising HUMAN RESOURCES documents, procedures, and forms, and assists in the development of HR policies, regulations, and procedures.
- Conducts special research projects or surveys; gathers data, tabulates statistics, prepares reports; and makes recommendations related to HUMAN RESOURCES practices and procedures for consideration by management, commissions, or special committees.
- Reviews, recommends changes and administers Personnel Rules, policies and procedures.
- Consults with management regarding personnel-related issues, needs, and services; counsels employees on HUMAN RESOURCES programs, policies, and processes; explains program provisions, procedures, and eligibility requirements; and assists employees with forms and HUMAN RESOURCES documents.
- Participates in Committee meetings and assists with Committee-related duties.
- Attends to a variety of office administrative details, such as keeping informed of departmental activities, transmitting information, processing contracts and agreements, attending meetings, preparing agendas and minutes, and serving on various task forces and committees.
- May be exposed to confidential and privileged information during the course of duties, which should be maintained as such.
- Performs various related duties as assigned.
Any combination of education, training, and work experience to demonstrate possession of the knowledge, skills, and abilities to successfully perform in the position is qualifying. A typical way of obtaining the required qualifications is to possess:
EDUCATION: Bachelor's degree from an accredited four-year college or university in HUMAN RESOURCES, business or public administration or related field;
AND
EXPERIENCE: Two (2) years of increasingly responsible HUMAN RESOURCES program experience, including analytical experience in HUMAN RESOURCES, administrative management, operations, and budgetary practices; Public sector HUMAN RESOURCES work experience and familiarity with NeoGov is highly preferred.
LICENSE/CERTIFICATION: Valid Class C California driver's license, acceptable driving record, and evidence of insurance are required.
DESIRED QUALIFICATIONS:
- Strong analytical and quantitative skills, including proficiency with data analysis tools (e.g., Excel, HRIS, Statistical software).
- Knowledge of HR metrics, laws, and best practices.
- Excellent writing and verbal communication and presentation skills.
- Ability to work independently and as part of a team.
- Strong problem-solving skills and a results-oriented mindset.
- Attention to detail and a high level of accuracy.
- Knowledge of NeoGov software a plus.
- Experience with Tyler-Munis/Incode or other HRIS software a plus
Knowledge of:
- Principles and practices of municipal management and government.
- Project and/or program management, analytical processes, and report preparation techniques; municipal programs and other related governmental programs.
- Organizational and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures.
- Basic principles and practices of public administration as applied to operational unit and program administration.
- Research and reporting methods, techniques, and procedures including sources of information related to a broad range of municipal programs, services, and administration. Applicable Federal, State, and local laws, rules, regulations, ordinances, and organizational policies and procedures relevant to assigned area of responsibility.
- Principles and practices of contract negotiation, preparation, and evaluation; public agency budget development and administration, and sound financial management policies and procedures.
- Recent and ongoing developments, current literature, and sources of information related to the operations of the department.
- Record keeping principles and procedures.
- Modern office practices, methods, and computer equipment and applications related to the work.
- English usage, grammar, spelling, vocabulary, and punctuation.
- Techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
- Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
Ability to:
- Assist in the development of goals, objectives, policies, procedures, and work standards for the department.
- Coordinate and oversee administrative, budgeting, and fiscal reporting activities.
- Plan and conduct effective management, administrative, and operational studies. Conduct research on a wide variety of administrative topics including contract feasibility, budget and staffing proposals, and operational alternatives.
- Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner.
- Understand, interpret, apply, explain, and ensure compliance with Federal, State, and local policies, procedures, laws, and regulations.
- Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
- Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
- Effectively represent the department and the City in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations and in meetings with individuals.
- Establish and maintain a variety of filing, record keeping, and tracking systems. Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
- Operate modern office equipment including computer equipment and specialized software applications programs.
- Use English effectively to communicate in person, over the telephone, and in writing.
- Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
- Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
PHYSICAL AND MENTAL DEMANDS / WORK ENVIRONMENT
Physical Demands:
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 20 pounds.
Mental Demands:
While performing the duties of this class, the employee is regularly required to use oral and written communication skills; read and interpret data; thoroughly analyze and solve problems; exercise sound judgment in the absence of specific guidelines; use math and mathematical reasoning; establish priorities and work on multiple assignments and projects concurrently; meet intense and changing deadlines given interruptions; and interact appropriately with staff, management, city officials, media, contractors, consultants, public and private representatives, and others in the course of work.
Work Environment:
The employee usually works under typical office conditions where the noise level in the work environment is quiet, below 85 decibels. The employee may occasionally be required to work outdoors when traveling to and attending city functions and be exposed to heat, humidity moisture, and variable weather conditions. Depending upon the nature of the function or field activity, the noise level may be moderately loud and exceed 85 decibels.
ADDITIONAL INFORMATION
Class specifications are only intended to present a descriptive summary of the range of duties and responsibilities associated with specified positions. Therefore, specifications may not include all duties performed by individuals within a classification. In addition, specifications are intended to outline the minimum qualifications necessary for entry into the class and do not necessarily convey the final qualifications of incumbents within the position.
Selection Procedure:
All statements made on the application are subject to investigation and verification. False statements will be cause for disqualification, removal from the Eligible List, or discharge from employment. All application materials become the property of the City of Signal Hill and are not returnable.
All properly submitted application materials received will be reviewed and evaluated. Resumes will not be accepted in lieu of a completed City application and supplemental questionnaire. All information supplied by applicants is subject to verification. Those candidates appearing to have the best qualifications for the position will be invited to participate in the examination process which may require any combination of the following: a written examination, and one or more oral interviews.
Competition for the Position:
Applications will be reviewed. Admission to the competitive examination may be limited to those whose applications show the best combination of qualifications in relation to the requirements and duties of the position. Any part of the examination process may be qualifying only.
Equal Opportunity Employer:
The City of Signal Hill is an Equal Opportunity Employer. In compliance with all applicable Federal and State laws, it does not discriminate on the basis of race, religion, color, sex (including pregnancy, childbirth, breastfeeding, and medical conditions related to pregnancy, childbirth or breastfeeding), sexual orientation, gender, gender identity, gender expression, national origin, ancestry, citizenship status, marital status, age, medical condition (cancer and genetic characteristics), genetic information, physical or mental disability (including HIV and AIDS), military or veteran status in its employment actions, policies, procedures, or practices.
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