HUMAN RESOURCES GENERALIST

Description

Human Resources Generalist

The Company retains the right to add to or change this Job Description at any time.

Summary:

As a member of the Darwin Global corporate staff, the Human Resources Generalist applies knowledge and understanding of and experience applying employment laws and regulations to support the HUMAN RESOURCES function, including, but not limited to, recruiting, hiring, termination, benefits programs, policies and procedures, reporting requirements, records management, administrative tasks, providing outreach and training, and acting with integrity, professionalism, and confidentiality.

Duties and ResponsibilitiesEssential Functions

To perform this job successfully, an individual must be able to perform each essential function satisfactorily, including the following essential duties and responsibilities. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions. Other essential duties and responsibilities may be assigned.

Core Essential Functions

1. Sets the standard as a role model in professional, confidential, and ethical behavior.
2. Maintains up-to-date knowledge of employment laws and regulations pertaining to all HR matters; advises corporate management of pending or implemented changes that impact company personnel operations; ensures labor law posters are properly posted online and in all company facilities and are up-to-date; and ensures other timely employee notifications as required.
3. In accordance with policies and procedures, performs assigned tasks associated with the recruiting and hiring process not limited to job descriptions, postings, screenings, offers, orientations, and onboarding and offboarding processes.
4. Performs processes and procedures in Paycom, not limited to applicant tracking, position management, onboarding, offboarding, Personnel Action Forms, Performance Discussions, and document and task management.
5. Creates, updates, and maintains written Human Resources procedures as required.
6. Works directly and proactively with managers and supervisors to assist them in carrying out their responsibilities in HR matters.
7. Recommends modifications to handbooks and policies and procedures.
8. Interprets and explains handbooks, policies and procedures, laws, standards, or regulations to managers and employees.
9. Prepares department records and reports in appropriate media; files records and reports in an orderly filing system; and ensures that such records remain confidential.
10. Prepares the HR document retention program and when approved, implements and maintains the program.
11. Prepares and presents or makes available employee training, seminars, and orientations, as required, including initial and annual refresher training needed for compliance, such as harassment training, in accordance with requirements in policies and procedures, handbooks, and other policy statements.
12. Assists Hiring Managers in performing a background check, if required, preparing Consulting Retainer Agreements (CRAs), obtaining approvals, acquiring electronic signatures, and distributing fully executed CRAs.
13. Plans, develops, and manages periodic communication with employees using newsletters, blogs, social media, or other means.
14. Performs other administrative tasks, such as employment verification, benefits program qualifying events, and unemployment.
15. Performs any and all other duties, as assigned.

Essential Functions When Assigned

1. In accordance with policies and procedures, performs tasks associated with the company benefits program not limited to enrollment, claims resolution, change reporting, employee notification requirements and disability claims.
2. Updates or revises handbooks and policies and procedures according to approved changes; distributes updated/revised handbooks and policies and procedures; and provides training as required.
3. Analyzes trends in compensation, researches and proposes competitive base and incentive pay programs to ensure the organization attracts and retains top talent, and makes recommendations to direct supervisor and corporate management.
4. Develops and maintains records, reports, and logs to conform to Equal Employment Opportunity (EEO) and VETS regulations; submits the annual EEO-1 and VETS report; develops and maintains the company affirmative action program and submits all reports as required.
5. Implements and manages the counseling and discipline program in accordance with policies and procedures; trains or provides guidance on the program; and assists managers and supervisors in resolving employee performance issues as they arise, including counseling employees

Non-Essential Functions

This job has the following non-essential duties and responsibilities.  Other non-essential duties or responsibilities may be assigned.

1. Identifies and, when approved, implements technology solutions that support achievement of organizational strategies, goals, and objectives.
2. Identifies, develops, and implements other special projects to increase employee participation in company programs.
3. Assists Site Managers in developing, implementing, and maintaining a Safety and Security Plan and other facility-related plans as required.
4. Performs any and all other duties, as assigned.

Supervision Duties

This job does not have supervisory responsibilities. The supervisor of the Human Resources Generalist makes assignments in terms of broad practice, precedents, policies, and goals. The supervisor may review work for fulfillment of program objectives and conformance with department, division, or company policy and practice.

Knowledge, Skills and Abilities

The requirements listed below are representative of the knowledge, skill, and/or ability required.

Knowledge:

Performing the essential functions of this job requires knowledge of:

• Administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.
• Principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects.
• Laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process.
• Principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.
• Relevant equipment, policies, procedures, and strategies to promote effective security operations for the protection of people, data, property, and the company.

Language Ability:

Using American English, ability to read, analyze, and interpret the most complex documents. Ability to respond effectively to the most sensitive inquiries or complaints. Ability to write and speak grammatically correct using original or innovative techniques or style. Ability to make effective and persuasive speeches and presentations on controversial or complex topics to top management, public groups, or employees.

Math Ability:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability:

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Computer Skills:

This job requires the use of spreadsheets, Internet, navigation of the Internet and files, word processing, and databases. To perform this job successfully, the successful candidate must have:

• Excellent skills required upon hire using Microsoft Word and Excel.
• Skills desired upon hire using an HRIS program, preferably Paycom, Adobe Acrobat Pro or similar, E-verify, networked telephone system, printers, copiers, fax machines, and scanners.
• Lacking skills desired, the employee must have the ability to achieve the skills required.

Equipment:

To perform this job successfully, an employee must have proficient skills and knowledge of PC Workstations and Microsoft Windows.

Other Skills and Abilities:

To perform the essential functions of this job successfully, the employee:

• Demonstrates excellent verbal and written communication skills.
• Demonstrates excellent organization skills and attention to detail.
• Demonstrates strong analytical and problem-solving skills.
• Demonstrates the ability to prioritize tasks.
• Gives full attention to what other people are saying, takes time to understand the points being made, asks questions as appropriate, does not interrupt at inappropriate times, and conveys awareness.
• Adapts well to changes in assignments and priorities; adapts behavior or work methods in response to new information, changing conditions, or unexpected obstacles; approaches change positively and adjusts behaviors accordingly.
• Selects and uses training/instructional methods and procedures appropriate for the situation when learning or teaching new things.
• Interacts in a positive way with persons of various social, cultural, economic, and educational backgrounds.
• Builds constructive working relationships with clients/customers, other work units, community organizations and others to meet mutual goals and objectives; behaves professionally and supportively when working with individuals from a variety of ethnic, social, and educational backgrounds.
• Bringing others together and trying to reconcile differences; excellent interpersonal, negotiation, and conflict resolution skills.

Work-Related Competencies

To perform the essential functions of this job successfully, an employee:

• Uses appropriate interpersonal styles and techniques to reduce tension and/or conflict between two or more people; able to size up situations quickly; able to identify common interests; facilities resolution.
• Determines own tasks, priorities, and goals.
• Closely follows established processes and procedures.
• Works effectively in situations with frequent workload changes and competing priorities.
• Works without supervision and demonstrates considerable initiative.
• Consistently manages multiple, often conflicting, priorities under tight deadlines.
• Consistently meets strict deadlines set by others.
• Consistently maintains high levels of activity or productivity, sustains long working hours when necessary, works with vigor, effectiveness, and determination over a sustained period.
• Participates as an active and contributing member of a team to achieve team goals; works cooperatively with other team members, involves others, shares information as appropriate, and shares credit for team accomplishments.
• Monitors and checks work to meet quality standards; demonstrates a high level of care and thoroughness; checks work to ensure completeness and accuracy.
• Sets high standards and well-defined, realistic goals for one’s self; displays a high level of effort and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve.
• Demonstrates high level of integrity, fairness, objectivity, and confidentiality.

Education/Experience RequirementsEducation/Experience

• Associate’s in HR-related program (HR Specialist; Business: HR Management; HR Administration) and 3 years in an HR role, or
• Associate’s in non-HR-related program and 4 years in an HR role, or
• Bachelor’s degree in HR-related program (Human Resources Management; Management with concentration in HR; Business Administration with a concentration in HRM; Business Administration with an emphasis in HR) and 1 year in HR role, or
• Bachelor’s degree in non-HR-related program and 2 years in HR role

Preferred experience in an HR role includes Talent Acquisition, Employee Engagement and Retention, Employee Relations, Technology Management (use of existing, new, and emerging technologies to support the HR function), U.S. Employment Laws and Regulations.

Desired experience in an HR role includes California Employment Laws and Regulations.

Specialized Education/Training and Experience

None

Certificates and Licenses

The SHRM Certified Professional (SHRM-CP) certification is desired.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is required to stand or walk less than 3 hours per day, sit and use hand or hands 3 to 5 hours per day, and talk or hear over 5 hours per day. The employee may have to lift up to 10 pounds less than 3 hours per day.

Specific vision abilities required by this job include close vision (20 inches or less), and color vision (the ability to identify and distinguish colors). Specific duties that require these vision requirements include, but are not limited to, daily use of a computer, entering data into programs, creating documents, reports, presentation requiring color perception (e.g., colored text, colors on websites, colors in printed documents), researching and using the Internet, and communicating via email.

Travel

None

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

The noise level in the work environment is usually moderate—business office with computers and printers, and light traffic.

Additional Information

Prior to hire, the selected candidate, if not a current Company employee, will be required to authorize the Company to conduct a background investigation. Also, the applicant may be required to successfully complete one or more s...