Human Resources Coordinator - Temporary Work

Nexus-Indian Oaks is hiring for a skilled Temporary Human Resources Coordinator to join our team!

Nexus-Indian Oaks is located 50 miles south of Chicago in the small, rural community of Manteno, Illinois.  We offer a unique homelike setting, where boys and girls ages 12 to 21 live, eat, exercise, and go to school on campus.  Helping youth face difficult challenges isn’t easy — but for most of us, it’s the most satisfying work we’ve ever done.

If you have a passion for changing lives and inspiring hope, please apply!

Position Summary:   

Our HR Coordinator will provide Human Resources services in the following functional areas: benefits administration, employee relations, performance management, onboarding, policy implementation and interpretation, recruitment, affirmative action, and employment law compliance. 

Primary responsibilities:

Provide support in day-to-day HR related activities such as documenting work injuries, leaves of absence, submitting requests for disability benefits, work accommodations and restrictions, etc., and in other areas as assigned; coordinate all activities with the corporate office 

• Generate and submit First Report of Injury Forms to insurance provider; forward follow-up medical provider bills and physician notes to insurance provider.  Record injuries on annual OSHA log and post in accordance with federal law
• Serve as a liaison between the injured worker and the W/C insurance claim representative.  Assist in case management responsibilities through injury/claim resolution
• Collaborate in processing and performing case management responsibilities for leaves of absence, disability, and life claims to ensure correct and timely administration of pay, benefits, medical/leave documentation and “need to know” communication

Maintain department records and files, process employee changes and generate reports

• Compile and maintain personnel files
• Process changes to employee address, marital status, name, dependents, tax withholding, beneficiaries, benefit eligibility, etc.
• Compile and maintain medical/leave of absence files
• Maintain employee training records when assigned and generate reporting as necessary for required licensing compliance
• Utilize HRIS and other systems to generate reporting as needed or required

Coordinate timekeeping and payroll activities and records

• Instruct employees on automated timekeeping system procedures
• Assist supervisors in reviewing/approving timekeeping records and making necessary corrections or revisions and review all payroll data for accuracy and completeness before notifying corporate of its completion
• Assist in ensuring the accurate reflection of timekeeping exceptions in collaboration with corporate:  Family and Medical Leave or other Leaves of Absence, disability and workers compensation time, PTO usage, etc.

Support recruitment and onboarding process for internal and external candidates/hires

• Assist with internal transfer/promotion process:  may help coordinate staff interviews, extend approved offers, and process offer letters as directed
• Attend job fairs as needed
• Process background checks and other employment background requirements following conditional employment offer
• Assist in the maintenance of all records and logs for AAP/EEO purposes

Coordinate/conduct New Employee Orientation and collect all required documents

• Ensure initial new hire/payroll documents are completed within pre-established deadlines and submitted to corporate (PCR, I9, tax withholding, direct deposit, Vets form, etc.) and set up employee files
• Distribute/discuss required materials, pertinent policies, and procedures (both Nexus and site specific) including but not limited to job description, Employee Handbook, Conflict of Interest, Alcohol and Drug Policy, Staff Driving Privileges, HIPAA Privacy, automated timekeeping system, and other related areas
• Conduct benefit presentations and distribute benefit materials.  Track eligibility dates and obtain completed election/waiver forms for forwarding to Benefits Specialist at least one month prior to effective date of coverage
• Maintain follow-up system to ensure collection of all outstanding documents and information for complete employee file/record

Required Education and Licensure:

• High School Diploma
• 2+ years general HR experience required
• Computer proficiency in MS office products 
• Strong organization and communications skills, attention to detail, and ability to exercise discretion with highly sensitive and confidential information
• Valid driver’s license required. Must meet state regulating agency and Nexus Home Office driving requirements

Nice to Have:

• Bachelor’s degree 
• 3+ years HR support experience

Schedule:

• Full-time onsite opportunity
• Monday - Friday
• Starting Pay Rate:  $20+ per hour

At Nexus Family Healing, our voices and actions are focused on recognizing, affirming and respecting people of every race, ethnic background, socio-economic status, sexual orientation, gender expression and faith.

Our ICARE Values:

• Innovation: Leading the way and implementing creative, cutting-edge ideas and approaches
• Compassion: Listening, honoring differences, and showing respect, kindness, empathy care, and concern
• Agility: Exhibiting flexibility and adapting quickly
• Responsiveness: Being quick, positive, and accurate
• Excellence: Demonstrating quality results that surpass ordinary standards

APPLY TODAY TO BE CONTACTED BY OUR RECRUITING TEAM! When you work at Nexus, you have the opportunity to change lives — including your own!

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