Human Resources Coordinator

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Job ID: 570459

Malone Solutions is looking for a Bilingual Human Resource Coordinator for a well known company in Huntley IL. The Human Resources Coordinator will perform administrative tasks and services to support effective and efficient operations of the Human Resources & Training department. Responsible for processing personnel actions requiring an understanding of HR practices, processes, policies, and systems. Performs related work as required.

RESPONSIBILITIES:

• Establishes and maintains accurate, confidential and up-to-date human resource files, records, and documentation. Processes and maintains confidential personnel paperwork including, but not limited to: benefits open enrollment, changes and updatesemployee status records and forms, exit interview questionnaires, Family Medical Leave (FML) and other leave, hiring, OSHA, termination, Worker’ s Compensation, etc.
• Maintains the integrity and confidentiality of human resource documents, files, materials and records.   
• Assists with and may conduct HR onboarding activities, annual and off-cycle benefits open enrollment, and HR-related trainings and processes.
• Researches and responds to frequently asked and other basic questions relative to HR standard policies, benefits, hiring processes, and other HR-related topics.
• Performs periodic and annual audits of HR files and records to ensure that all required documents are collected, complied and completed accurately.  
• Provides clerical support to the HR department, including but not limited to: preparing and distributing basic correspondence, meeting minutes and processing mail. Assists with personnel policy manual and other HR-related document updates.  Creates, maintains and updates routine and special reports, and assists with HR metrics. Creates  ID badges and maintains the software and equipment.  
• Reconciles employee benefits billing and other HR-related invoices in a timely manner.
• Assists with communications and activities regarding external benefits partners, providers, and vendors.  
• Assists in planning and execution of routine and special events including, but not limited to: annual and off-cycle benefits enrollment, organization-wide, campaigns, functions, meetings and parties, employee recognition events, and retirement celebrations.
• Performs other duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:

• Ability to learn and abide by guidelines, policies, procedures, practices, regulations and rules.
• Knowledge of basic HR-related federal, state and local laws, ordinances, regulations, rulings, etc.
• Adept at critical thinking, problem-solving, including being able to identify issues and offer ideas on solutions in a timely manner. 
• Excellent verbal and written communication skills.
• Impeccable adherence to confidentiality.
• Superb interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, patience and diplomacy.
• Outstanding organizational skills and attention to detail. Must be accurate, thorough, and able to monitor work for quality.
• Must be able to effectively read and interpret information, present numerical and other data in a resourceful manner, and skillfully gather and analyze information.
• Strong accuracy in performing tasks and proficient in basic math skills.
• Knowledge of and high competency in using Microsoft Office Suite, and related software.
• Data entry, data retrieval, corrections and reports generation.   
• Ability to prioritize and plan work activities and use work time efficiently. Perform multiple tasks simultaneously and switch from one task to another seamlessly.
• Ability to train and orient employee regarding HR practices, processes, policies, etc.
• Must be dependable, able to follow instructions.
• Ability to work independently as well as on a team.

REQUIERMENTS:

• High school diploma or its equivalent.
• Three years clerical experience, two of which must have been in a dynamic, fast-paced Human Resources department, with prior experience in and strong aptitude for using a computer and other office equipment.
• Prolonged periods of sitting at a desk and working on a computer. Spends time bending, reaching, standing and moving throughout the worksite.
• Must be able to lift and carry materials weighing up to 20 pounds.
  • Proficient in ability to professionally communicate with and respond to FHC employees, patients, visitors, community partners, volunteers, etc. via telephone, fax, email, Internet and in person. 

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Elgin IL

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