Human Resources Coordinator

Salary : $51,542.40 - $65,020.80 Annually
Location : Clermont, FL
Job Type: Full-Time
Job Number: 1063
Department:Human Resources
Opening Date: 12/22/2023
Closing Date: 1/7/2024 5:00 PM Eastern
General Description
This position provides administrative and technical support for Human Resources, including processing personnel action forms, HRIS/Munis data entry, records management, risk management including property, liability and drug free workplace, and provides front desk customer service coverage. Works under general supervision and decides how and when tasks are to be completed. Must exhibit and work confidentially and discreetly in all matters pertaining to the City, Human Resources, and employee matters.
This position is non-exempt. Fair Labor Standards Act overtime provisions will apply.
Per Florida Statute 295.065, certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and that certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled.
Primary Duties

• Assists in the administration of Human Resources programs.
• Provides primary coverage for the Human Resources' reception area including, but not limited to: assisting internal and external customers; answering the department's main telephone line; answering general questions and/or forwarding inquiries to the appropriate party; distributing mail; and forwarding emails sent to the Human Resources mailbox to the appropriate party.
• Processes payroll, personnel, and classification changes by entering related information into the Human Resources Information System (HRIS/Munis). Conducts audits each pay period to ensure changes are correct and implemented. Runs related reports.
• Screens applications against minimum job qualifications, refers applications to the respective departments, and addresses applicant questions..
• Completes Forms I-9, verifies I-9 documentation and maintains I-9 files. Submits online investigation requests and assists with new-employee background checks.
• Generates offer letters, conducts background checks, follows-up on physical and drug screens (as applicable), and coordinates hire dates for new employees. Conducts a portion of employee new-hire orientations.
• Performs employment verifications, assists with completing annual employee driver's license checks, prepares employee identification badges, distributing labor law posters and updates, and distributes hardcopy paychecks.
• Assists with risk management claims intake.
• Serves as a backup for the department's budget entry process and generation of monthly budget monitoring report.
• Coordinates and prepares for Human Resources related meetings, including scheduling, site set up, registration, and follow-up.
• Reconciles and processes vendor payment for employment-related services, such as office supplies, background checks, and risk-related payments. Orders office supplies and serves as the purchasing card coordinator for the department.
• Maintains hard copy and electronic personnel records for the City.
• Assists employees regarding Munis Employee Self-Service (ESS).
• Performs administrative/clerical functions such as entering and retrieving computer data; sending and receiving correspondence; organizing and filing documents; creating reports; tracking performance evaluation dates; and assisting in budget reports;
• Attends training, meetings, seminars, workshops to enhance job knowledge and skills.
• Performs other duties as assigned.

Minimum Qualifications
Minimum Qualifications

• Associates degree in Human Resources Administration or a closely related field.
• Three (3) years' experience in Human Resources or a closely related field.
• Prefer experience in the public sector, Munis, and/or NEOGOV.
• Valid Florida Driver's License

In some cases, an equivalent combination of higher education and experience may be considered, provided that the education and experience is in a relevant and related field.
Essential Physical Functions & Environmental Conditions

• Requires sedentary work involving standing or walking for brief periods.
• Exerts up to 10 pounds of force on a regular basis.
• Operates office equipment requiring moderate dexterity.
• Requires normal visual acuity and field of vision, hearing, and speaking abilities.

City of Clermont Benefits