Human Resources Coordinator

Job Summary:

The intent of this job description is to provide a summary of the major duties and responsibilities performed in this job. Incumbents may be requested to perform job-related tasks other than those specifically presented in this description.

The Human Resources Coordinator is an HR professional providing essential administrative support within the HR department, with a primary focus on managing benefits programs and ensuring smooth HR administrative operations. Key responsibilities include Benefits Administration, HRIS Administration, Personnel File Maintenance, and Supporting HR functions. This role is crucial in supporting the HR department and ensuring employees receive the necessary administrative support for their benefits and HR-related needs. The ideal candidate possesses strong organizational skills, attention to detail, multitasking abilities, and excels in accurate data handling and providing excellent communication and customer service.

Essential Job Duties:

• Benefits Administration:
  • Administer and maintain company benefits programs, ensuring compliance with policies and regulations.
  • Manage benefits invoice reconciliation with vendors to ensure accurate billing.
  • Inform and guide employees on benefits eligibility, coverage, and provisions.
  • Compile and maintain benefits records and documentation.
  • Assist employees with inquiries and questions regarding benefit programs.
• HRIS (ADP WFN) Administration:
  • Execute onboarding, offboarding, and status changes in the HRIS (ADP Workforce Now).
  • Respond to employee inquiries related to HRIS matters.
  • Generate ad hoc reports for HR leadership.
• Onboarding Administration:
  • Process all new hire documents for all counties, facilitating the pre-employment process and collecting necessary forms to upload into ADP WFN.
  • Participate in New Hire Orientation and prepare meeting materials.
  • Track all new hires through the onboarding process.
  • Collaborate with hiring managers to ensure a smooth and positive onboarding experience for new employees.
• Offboarding Administration for all counties:
  • Communicate with management, employees, and relevant departments (e.g., payroll, IT, revenue cycle) during offboarding processes.
  • Process separation paperwork and packages for departing employees.
• HR Email Inbox Administration:
  • Manage and respond to HR-related inquiries and emails promptly and professionally.
  • Provide accurate information to employees regarding HR policies, benefits, and other HR-related matters.
• HR Department Credit Card Reconciliation:
  • Reconcile department credit card expenses and maintain accurate records for financial tracking.
• Special Projects:
  • Participate in various HR projects, including audits, open enrollment (OE) processes, and HRIS projects.
  • Collaborate with HR team members to ensure successful project implementation and completion.
• Adobe: Form Creation, Editing, Manipulating, Issuing:
  • Utilize Adobe software to create, edit, manipulate, and issue HR forms and documents.
  • Ensure all documents are accurate, up-to-date, and comply with company standards.
• Payroll Change Reporting:
  • Make changes in HRIS, track forms, update spreadsheets, and report HR changes to payroll.
• Personnel File Management, Filing, Mailing, Scanning:
  • Manage and maintain employee personnel files in an organized and confidential manner.
  • Handle filing, mailing, and scanning of HR documents to ensure efficient record-keeping.

Required education and experience: The requirements listed below are representative of the knowledge, skills, and/or ability required.

Minimum Education (or substitute experience) required:

• High school diploma or equivalent; additional specialized training or certification in HR is a plus.
• AA in business administration, Human Resources, or another related field.
• 2-3 years of relevant experience in HR operations, benefits administration, and HRIS management.

Minimum Knowledge and Skills Required:

• Proficiency in using Adobe software for form creation and document editing.
• Proven proficiency in using Microsoft Office (Excel, Word, PowerPoint, etc.).
• Proven HRIS administration experience with ADP Workforce Now.
• Strong organizational skills with the ability to prioritize tasks and meet deadlines.
• Excellent communication skills to effectively interact with employees at all levels.
• Discretion and respect for handling confidential employee information.
• Strong attention to detail and accuracy in data entry and record-keeping.
• The ability to work independently and within established procedures.
• The ability to manage work and time to meet tight deadlines is required.

Expected Hours of Work:8-5pm

Workdays: M-F

Travel: Occasional, local to clinic sites and regional Admin office.