Human Resources Coordinator

William R. Nash specializes in Mechanical Services in Healthcare, Hospitality, Correctional, and Sports & Entertainment markets from concept to completion, maintenance to repair and everything in between. With more than 54 years of service under our belt, William R. Nash continues to be recognized as an industry leader who delivers superior craftsmanship, a factor that has never wavered since inception.

William R. Nash seeks talented performers and offers a challenging and rewarding work environment that emphasizes trust, team, grit, and growth. We are a division of HB Global, LLC, an employee-owned organization, and believe that our people are our most important asset. This is why we are committed to attracting highly skilled, caring individuals to join our team; you share in the success that you help create.

We are a Drug Free Workplace and an Equal Opportunity Employer.

Job Title:Human Resources Coordinator

Department:Human Resources

FLSA Status: Non-Exempt

Reports to:Human Resources Director

Salary: Commensurate with experience + Benefits

JOB SUMMARY:

Responsible for administration of and day to day support of Human Resources operations, including new hire processing, record keeping, subject matter expert on policies and procedures and retention through employee engagement.

ESSENTIAL FUNCTIONS:

• Assist applicants to ensure required paperwork/checklists are completed accurately and in a timely manner to meet hire date request and in compliance with Federal, State and Local regulations as well as company policies.
• Verifies all checklist are complete and accurate through the entire employee life cycle.
• Maintains Clear Company Applicant Tracking System to ensure positions are posted, managed and closed.
• Maintain consistent and thorough communication on status with the candidate, recruiter and HR Director.
• Setup flights and hotel reservations for candidates.
• Order lunch for meetings.
• Setup hotel, flights and training registration when approved by department head and HR Director.
• Create offer letter once approved by the HR Director to the applicant.
• Process background checks for all employees.
• Process drug testing and administer the drug free workplace program. (Backup)
• Process I-9's through E-Verify to ensure employment eligibility within the first 3 days of hire for all new hires.
• Maintains, tracks and ensures accuracy of all I-9 documents.
• Create and maintain electronic employee folders. Maintain confidential employee files in compliance with applicable legal requirements, assuring accuracy, compliance and confidentiality.
• Notifies the Safety department of the scheduled orientation for all new hires via email; create welcome bags in conjunction with Safety to provide new hires.
• Coordinates and schedules the onboarding agenda for each new hire to include sending calendar invites to each department head.
• Notify IT via email with weekly new hire information and request for email address and access to portal.
• Backup for Orientation if HR Director is not able to attend.
• Process all rehires, coordinate with Benefits Coordinator and Payroll Administrator any benefit/payroll concerns regarding rehire.
• Create, upload and or import HR reports for HR Department.
• Responsible for responding back to the unemployment agencies on claims for all locations in a timely fashion.
• Responsible for tracking Warning notices for Safety Incentives and filing. Filing should always be up to date.
• Responsible for employee virtual file upkeep. Filing should always be up to date.
• Process new hires, transfer, separations, maintain overall integrity of team member files and information in electronic files and Paycom.
• Payroll Backup. Should submit one payroll per month to familiarize and feel confident with the successful payroll process.
• Submit weekly Certified Payroll. The reporting should be up to date. (Backup)
• Submit monthly OCIP and CCIP. The reporting should be up to date. (Backup)
• Completion of income verifications.
• Responsible for responding to all unemployment claims in a timely fashion.
• Track employee PTO balance and payment.
• PAS surveys.
• Assist with the deadline and successful implementation of the HRIS.
• Responds back to employee inquiries within 24 hours even if it is just an acknowledgement.
• Assist HR with projects.
• Assist HR with company events.
• Able to identify and resolve problems in a timely manner and gather and analyze information skillfully.
• Able to maintain a high level of confidentiality.
• Able to speak clearly and persuasively in positive or negative situations.
• Strong spelling and grammar skills and interpret written information.
• Able to prioritize and plan work activities, use time efficiently, and develops realistic action plans.
• Able to adapt to changes in the work environment, manage competing demands, and deal with frequent change, delays, or unexpected events.
• Consistently at work and on time, follows instructions, responds to management direction, and solicits feedback to improve performance.
• Perform other duties as assigned.
• Bring optimization to work every day.
• Always be in control of your destiny.
• Never stop learning.
• Confidentiality is essential.

SAFETY RESPONSIBILITIES:

• Each employee has a responsibility for their own safety, the safety of their co-workers, and the community in which they are operating.
• In the performance of duties and responsibilities, you are expected to observe all safety, health, and loss prevention rules, practices, and procedures, as well as specific instructions related to the safe and efficient performance of your work.
• Employees must wear all Personal Protective Equipment required for the safe performance of the job.
• An effective and viable safety, health, and loss prevention program will be attained only when all employees are safety conscious and keenly aware, both mentally and physically, of the potential hazards of your environment.

JOB REQUIREMENTS:

For consideration, candidates must have a minimum of two years of Human Resources experience. Must have exceptional customer service with internal HR clients and external.

QUALIFICATIONS:

• Strong attention to detail.
• Excellent customer service skills.
• Strong Excel skills.
• Willing to go above and beyond their basic job description to help others, as necessary.
• Knowledge of Sage is a plus.
• Knowledge of Paycom is a plus.
• Must be self-motivated and punctual.
• Bilingual (Spanish) is required.
• Must be professional and polished in appearance and speech.