Human Resources Assistant - Temporary

James Hardie Building Products Inc. is the North American leader in fiber cement home siding and exterior design solutions. Hardie® products offer long lasting beauty and endless design possibilities with trusted protection and low maintenance. The company pioneered modern fiber cement building products and continues to invest in innovation to transform the industry. James Hardie is a high-performance organization, with an unwavering commitment to Zero Harm. The company proudly employs a diverse workforce of over 3,000 employees across operations in North America.
As a member of the Human Resources team reporting to the Human Resources Manager, the temporary Human Resources Assistant is responsible for partnering with all employees to assist with day-to-day operations, perform clerical duties, as well as assist with the administration, update and maintenance of the HRIS system (under the supervisor of the HR Rep/HR Manager).
The temporary HR assistant will update files, employee records, and input information into the HR database systems.
Responsibilities will include performing a variety of support duties, contributing to improving communications, and assisting in the implementation of various key HR initiatives to retain and develop employees.
This candidate must demonstrate good communication, attention to detail, and organizational skills to ensure that all team members are provided assistance and service which is in line with the Company's mission and values.
Position Responsibilities: Assist the Human Resources representative with processing bi-weekly payroll by ensuring that all supervisors have submitted pay sheets (send friendly reminders via text/email). Hand deliver live checks and check stubs sent to plant from payroll.
Document meeting minutes Ensure that Human Resources files and employment records are accurate, organized, and up-to-date, as well as filed and maintained in accordance with legal requirements, Company policies & procedures.
Update various reports, logs and employee database information for HR or client group organization development records.
Support New Hire Orientation process: Email new hire orientation schedules to the leadership team, preparing new hire orientation folders, taking new hire photos, preparing new hire "swag" bags and ensuring that all new employees are adequately introduced in plant newsletter.
Weekly Free Lunch Friday Reminder (call) to vendors - to ensure weekly meal is served on time/no issues.
Assist with updating DMS board information (Daily) Assist with posting plant communication (Ex: Flyers for upcoming events, HR Updated (created by HRM or HR Rep then posted by HR Temp).
Assist with checking suggestion boxes weekly - collecting comments.
Then, post responses created by the HR Manager on employee communication board.
Assist with posting recognitions on communication boards and monitors.
Assist with posting engagement survey feedback (created by HR Manager) Hang job posting notices and sign-up sheets in high traffic areas. Then, take down postings/sign-up sheets and carry back to the HR department at the end of the job posting period.
Assist with assigning lockers to new hires and ensuring that unused lockers are cleared out.
Take notes during Hardie Hears and New Hire Focus Group Meetings Order business meals (and pick up) for NHO lunches,
Hardie Hears, Retirements, Birthday Celebrations and other recognition events.
Assist with adding new hires to time clock. General office support, general clerical functions and special projects as assigned. Knowledge,
Skills, and Abilities Required:
• Friendly and professional attitude.
• High accuracy with attention to detail.
• Collaborative team-player willing to provide assistance and perform various tasks as needed.
• Computer proficient in Microsoft Office products (Word/Excel/Power Point/Outlook/Publisher) and HRIS software.
• Ability to learn various processes and policies quickly to effectively perform tasks and provide support as needed.
• Demonstrated ability to effectively take action to solve problems.
• Possesses effective written and oral communication skills.
• Excellent organizational skills and ability to deal with multiple priorities.
• Demonstrated ability to handle confidential material and information in an ethical, professional manner. Education/Experience Required:
* 1-2 years of HR/Office experience with exposure to employee assistance responsibilities (payroll, benefits administration, employee recognition, training and development programs preferred.)
• Experience working in a heavy manufacturing environment not necessary, but helpful. Competencies & Performance Expectations:
• Building Partnerships: Must be able to collaborate and work well with others
• Adaptability: Maintaining effectiveness when experiencing changes in work tasks or the work environment; adjusting effectively to work within new work structures, processes, requirements, or cultures.
• Planning and Organizing: Establishing appropriate course of action to ensure that work is completed efficiently.
• Communication: Clearly conveying information and ideas through a variety of media (email, text, oral...etc.)
• Stress Tolerance: Maintaining stable performance under pressure or opposition (such as time pressure, or job ambiguity); handling stress in a manner that is acceptable to others and to the organization.
• Team Focus: Making team members and their needs a primary focus of one's actions; developing and sustaining productive relationships.
• Technical/Professional Knowledge
* Bi-lingual (English/Spanish) preferred
James Hardie Building Products Inc. is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, gender, sex, age, national origin, religion, sexual orientation, gender identity/expression, genetic information, veteran's status, marital status, pregnancy, disability, or any other basis protected by law.