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SalaryResponsible for administrative support to the Human Resources department and front-line greeter to Corporate Office. Assists with new hire processing, answering telephones, filing, set up for orientation, prepare employee change forms and requisitions. Schedule meetings, monitor and order supplies and prepare correspondence. Works cohesively with all Human Resources staff and Accounting Department.
DUTIES AND RESPONSIBILITIES:
1. Provide excellent internal/external customer service. Front-line greeter for Corporate Office, answers telephone and screens calls and visitors, review and forward all incoming faxes as needed. Responds to employee requests and questions and provides information to the general public. Responds to employment verification requests. Record monthly department meeting notes and distribute to team once approved Coordinates HR activities; prepares employee recognition pins for distribution, prepare gift cards for distribution when applicable, and other matters as needed.
2. Assists with preparation of job postings ensuring authorized and approved personnel positions are obtained and tracked. Maintains appropriate record retention. Prepare employee status changes and position requisitions and enter into HRIS.
3. Serves as backup for new employee hire processing, by conducting background checks, medical screening and verifying immunizations are valid prior to start date. Ensures appropriate staff is informed of approval.
4. Assist with new hires and set up for new hire orientation. Enters new employee files in HRIS, verifies I-9 documentation, maintains I-9 forms and assists with audit when applicable. Ensures compliance with employment law and/or regulatory agencies through submission of appropriate and timely reporting.
5. Performs departmental filing/purging by collecting and uploading employee documents. Creates statistical data reports accordingly.
6. Process appropriate termination notifications upon exiting of employee(s) to the appropriate staff/departments within one hour of being notified.
7. Monitors office supplies, postage, prepares purchase orders, monitors drinks and snacks and place office supply or luncheon orders and picks up orders as needed. Stocks refrigerator with beverages and monitors refrigerator. Pick up and distribute mail and takes mail to post office.
8. Works cohesively with the Accounting department to create positions and changes to positions. Maintain HRIS personnel files, I-9 forms, prepare employee ID cards, run errands, assist HR staff with various tasks as needed.
9. Performs other related duties as assigned.
JOB QUALIFICATIONS:
High school diploma or equivalent
Minimum one (1) year office/clerical support experience required
College degree in Human Resources preferred
Typing of at least 40 wpm
Knowledge of business office operations, of filing and administrative clerical operations
Proficient with Microsoft Windows: Excel, Word, PowerPoint
Bilingual in English and Spanish preferred
Ability to communicate effectively both orally and in writing with all levels of employees and the general public,
Ability to maintain confidentiality in daily operations, and to conduct daily duties in a professional appearance and manner
Ability to drive personal vehicle and travel by air to attend trainings as needed
Scheduled hours and/or work locations are subject to change
PHYSICAL ACTIVITIES AND REQUIREMENTS:
Finger Dexterity: Using fingers to make small movements such as typing or picking up small objects.
Talking: Frequently conveying detailed or important instructions or ideas accurately, clearly, or quickly.
Hearing: Able to hear average or normal conversations and receive ordinary information.
Repetitive Motions: Frequently and regularly using the wrists, hands, and fingers.
Visual: Average, ordinary, visual acuity necessary to prepare or inspect documents or other materials.
Physical: Sedentary work; sitting most of the time. May have to lift folders, files, papers, audio/video equipment, and other such items weighing up to approximately 25 lbs.
Education
Required- High School/GED or better in General Business
