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Form of workJob Description
We seek a highly organized and detail-oriented Human Resources Assistant to join our team in a dynamic, fast-paced legal non-profit. This is an excellent opportunity for a recent graduate, a parent looking for part-time work, or an individual interested in kickstarting a career in HR. Apply today and be part of a team that embraces learning, collaboration, and meaningful work!
The successful candidate will play a crucial role in supporting the Human Resources department in various administrative functions and will have a basic understanding of human resource practices and principles. This part-time (25 hours per week) hourly position reports to the Director of Human Resources.
Responsibilities
- Provide general administrative support to the HR department, including filing, invoicing, and data entry.
- Assist employees with HR-related inquiries and provide information on available resources.
- Maintain and update employee records, ensuring accuracy and compliance with organizational policies and legal requirements.
- Prepare HR-related reports, assist in audits, and gather documents for grants as needed.
- Recruitment support by assisting in the coordination of recruitment activities, including posting jobs, screening resumes, and scheduling interviews.
- Facilitate the onboarding process for new hires, including preparing orientation materials and ensuring completion of required paperwork.
- Assist in annual staff training and gathering updated certifications.
- Assist with scheduling language skill testing.
- Assist in organizing HR-related events, training sessions, and employee engagement activities.
- Works with a multicultural perspective of inclusion and diversity.
- Other duties and projects as assigned to meet the needs of the business.
- Degree in business administration, Human Resources, or related field and/or a combination of education and experience.
- 2 + years of proven experience in an administrative role in an HR setting.
- Strong organizational and time-management skills with keen attention to detail.
- Excellent communication and interpersonal skills.
- Proficiency in MS Office 365, including Word, Excel, Outlook and SharePoint.
- Information gathering and monitoring.
- Calendaring and organizing.
- Ability to take initiative and prioritize tasks.
- Understanding of HR principles, practices, and confidentiality requirements.
- Ability to model the organization’s values (compassion, collaboration, trust, accountability, and equity) in personal behavior and HR operations.
Holistic Benefits
In addition to a collaborative team spirit and learning culture, Community Legal Aid SoCal (CLA SoCal) offers a comprehensive and competitive salary and benefits package that includes group health and life insurance with optional employee buy-in, long-term disability, and various optional benefits such as pet insurance. We offer a flexible and hybrid work schedule. Our staff members can work as few as 35-hour week. Some positions may work beyond a 35-hour week, including evening and weekend events, when caseload or other obligations so necessitate. Employees enjoy a work-life balance with 16 paid holidays a year, paid vacation, sick, and personal/well-being leave. Employee Assistance Program, Law School Loan Reimbursement Program, flexible parental leave, and 401k with employer contribution are available. Employees who can prove bilingual proficiency are eligible for a monetary bonus. We constantly look for opportunities to enhance our programs, reward our teammates, and update our benefits offerings regularly.
About CLA SoCal
Community Legal Aid SoCal (CLA SoCal) is a diverse non-profit organization dedicated to meeting the legal needs of low-income residents and seniors throughout Orange and Los Angeles Counties. We focus on removing barriers to equitable access and providing compassionate, high-quality legal aid. CLA SoCal aims to fill all positions with people who share our values and reflect the diversity of the communities we serve. We provide equal employment opportunities and strongly encourage all interested individuals to apply, including people of different abilities, religions, identities, orientations, nationalities, and ethnicities.
Please note research suggests that individuals identifying as Black, Latinx, Asian, Pacific Islander, Indigenous, members of the LGBTQIA community, women, and people living with disabilities may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills to thrive at CLA SoCal to apply for this role.
