Address
Form of work
SalaryHuman Resources Assistant
SUMMARY AND ESSENTIAL FUNCTIONS:
- Maintains filing and record management systems and other office flow procedures
- Maintains Initial Evaluations spreadsheet with new hires.
- Distributes and tracks receipt of annual employee evaluations
- Assists with orienting new hires by preparing new hire orientation booklets, obtaining proper documentation to complete personnel files, & answering questions
- Assists with HR projects and audits as assigned by CHRO
- Report new hires to NHES
- Distributes new hire performance evaluation forms to managers based on a schedule issued by HR
- Schedules termination interviews upon request from the CHRO.
- Serves as a point of contact for all internal and external HR-related inquiries or requests
- Manage and maintain the Human Resources section of the LRH Intranet.
- Updates and disseminates weekly change reports to track employee changes, terminations, etc.
- Copies, collates & distributes materials to appropriate individuals
- Keeps department procedure manuals up to date
- Answers routine correspondence
- Completes various surveys (salary, vacancy, turnover, etc.)
- Updates HR Bulletin Boards as needed
- Revises job descriptions and performance evaluations as requested
- Maintains adequate inventory of office supplies
- Purge old employee records
- Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately
- Post requisitions to external job boards.
- Receives, sorts, and distributes HR department mail.
- Oversees HR department email inbox and distributes correspondence to appropriate HR team member(s)
- Completes verification of employment for current and past staff
- Updates employee records in ADP as needed
- Assist with the planning and coordination of Hospital Week and the annual employee recognition ceremony
- Other duties as assigned
REPORTS TO: Chief Human Resources Officer
SUPERVISES: None
INTERNAL AND EXTERNAL CONTACTS: Candidates, New Hires, Employees, Coworkers, Management, Vendors
QUALIFICATIONS:
Experience/Specialized Skills: Must be able to work independently. Strong interpersonal and organizational skills are required. Must have excellent typing skills, a technical aptitude, and a willingness to learn new software applications.
Required Education/Course(s)/Training: N/A
Preferred Certification/Registration:
PHYSICAL DEMANDS:
See Physical Demands worksheet
WORK ENVIRONMENT:
Clean, well-lit area, expected to sit for long periods
