Human Resources Assistant

Under the direction of the Human Resources Director, the Human Resources Assistant is responsible for performing a variety of Human Resources duties of moderate complexity. Primary responsibilities include but are not limited to entering and retrieving data through report generation from the Human Resources Information System, processing Human Resources operational transactions on a daily basis, initiating and coordinating pre-employment activities such as, welcome letter, distribution of new hire informational material, background check, employee file and coordination of new hire orientation and benefits orientation among others. Additional responsibilities include the coordination of ancillary recruitment activities such as interview coordination, job posting and the processing of applications.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Responsible for Human Resources database data entry. Ensures that the system of record is accurately recorded and cross checked. Maintains HRIS system by regularly updating the information related to employees’ records. Enter new hire information and process all transactions.
• Ensures that the Human Resources electronic files and records are maintained in accordance with legal requirements and company policies and procedures.
• Coordinates pre-employment activities to include background and reference check distribution of new hire notification, distribution of welcome letter to new hires.
• Under the general supervision of the Human Resources Director organizes and facilitates employee relations activities for the entire year.
• Maintains electronic bulletin board updated with employee notices and general announcements including compliance posters and legal and regulatory notifications.
• Under the general supervision of the Human Resources Director coordinates interviews and interacts with recruiters and hiring managers in all activities related to the scheduling of candidates for onsite, virtual, and phone interviews.
• Maintain internal and external Career Opportunities communications (update staffing agencies of new/closed positions)
• Ensuring setup of welcome package, workspace, and equipment, etc.
• Participates in the New Hire Orientation process.
• Assists employees with general HR questions and problems courteously and promptly.
• Maintains the Job Descriptions database. Ensures all positions have the appropriate job descriptions upon hiring and keeps current by archiving the obsolete job descriptions from the database.
• Assist with the coordination of internal company events (e.g., holiday events, community projects, birthday celebrations, and engagement activities.)
• Performs miscellaneous administrative functions and special projects as assigned by the Human Resources Director.

Supervisory Responsibilities:

N/A

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

AA Degree preferred. Some college courses and at least 2 – 3 years of experience in Human Resources administrative support or equivalent combination of education, training, and/or experience. Communicating effectively written and verbally is a must.

Required Skills:

• Highly computer proficient in a broad range of business applications. Proficient in Microsoft Office Suite with excellent Word, Excel and Power Point skills. Proficient skills in HRIS.
• Professional demeanor and ability to manage confidential information.
• Ability to prioritize multiple projects and responsibilities across departmental lines.
• Ability to prioritize and work independently.
• Ability to work effectively with others across the organization.
• Ability to select and compile data for correspondence or reports.
• Ability to follow, apply, interpret, and explain instructions and/or guidelines.
• Ability to meet schedules and deadlines.
• Highly motivated and excellent interpersonal skills.
• Bi-lingual (English/Spanish) highly preferred.

Communication Skills:

Demonstrate effective communication skills. Proficient knowledge of English grammar, spelling, and proper business etiquette.

Mathematical Skills:

Ability to perform mathematical calculations.

Reasoning Ability:

Some Analytical skills required. Ability to identify, solve and resolve conflict with internal/external customers.

Computer Skills:

Experience with Microsoft Office Suite with excellent Word, Excel and Power Point skills. Proficient skills in HRIS.

PHYSICAL DEMANDS

The position is a sedentary job. The person must be comfortable sitting at a desk and typing.

WORK ENVIRONMENT

The work environment is a typical office environment.