Human Resources Assistant

Is this you?
Are you looking to gain experience in Human Resources and searching for meaningful work? Do you want to join a highly respected industry leader advancing racial, social and economic justice by serving our systematically disadvantaged communities for almost 50 years? If so, read on about Asian Americans for Equality's (AAFE) current open Human Resources Assistant position.
Why Join AAFE?
We are committed to creating a fair, fun and rewarding workplace where people's unique skills and experiences are embraced and celebrated. To help our team stay energized, engaged, and inspired, we offer a wide range of benefits. At AAFE you will:

• Make a difference and get to do meaningful work every day.
• Join a highly respected organization that has been a proven leader in the industry for almost 50 years!
• Collaborate in a driven, innovative, and supportive team environment.
• Earn a competitive salary.
• Be eligible for comprehensive health, wellness, and retirement benefits.
• Have access to professional development resources.
• Enjoy a solid work/life balance with a hybrid work schedule, generous amounts of paid holidays, vacation, personal and sick time off.
• Shown appreciation and recognition for good performance.

What you will do!
This position will report to the Director of HR. The HR Assistant will perform administrative tasks and services to support effective and efficient operations of our Human Resources department. Responsibilities will include the following:

• Responds to basic employee inquiries regarding benefits, time & leave and company policies and procedures.
• Maintains accurate and up-to-date HR files, records, and documentation as well as provides clerical support where needed.
• Supports recruitment functions by maintaining the applicant tracking system, providing resumes to hiring managers, scheduling interviews, following-up with candidates, maintaining recruitment trackers, etc.
• Assists with limited payroll functions listed below:
  • Answers basic employee payroll and timekeeping questions
  • Ensures timecards and time-off requests are submitted accurately in a timely manner by employees.
  • Confirms that timecards and time-off requests are reviewed and correctly approved by the timekeeping supervisors before the deadline.
• Responds to all employee verification requests.
• Receives and logs unemployment claims and forwards to the Director of HR within the 10-day window for response.
• Acts as a liaison between HR and Fiscal in processing payments to benefits providers and vendors.
• Ensures required employee training and annual disclosure forms are completed and tracks training through HRIS system.
• Assists with new hire orientation, preparation for new employee onboarding and maintaining onboarding tracker.
• Ensures compliance with new hire probation process and works with managers regarding new hire evaluations.
• Assists with both external and internal audits.
• Supports the planning and execution of special events such as organization-wide meetings, employee recognition events, holiday parties, etc..
• Performs other duties as assigned.

What you will bring!

• Minimum 1 year of HR experience or administrative assistant experience.
• Proficiency with using Microsoft Office and G-Suite applications, including Google Docs
• Experience in using any Applicant Tracking System and Human Resource Information System is a plus.
• Ability to multi-task and prioritize in a dynamic work environment to meet deadlines.
• Strong attention to detail and ability to work as a team member.
• Must be attuned to others through strong active listening skills.
• Strong organizational skills with demonstrated attention to detail and focus.
• Strong analytical, verbal, written and interpersonal communication skills with the ability to present information to a diverse client base- specifically racially, ethnically and socially diverse.
• Ability to protect the confidentiality and privacy of others in addition to company documents and records when privy to sensitive information.
• Ability to demonstrate uncompromised judgment and discretion.
• Ability to effectively prioritize, organize and perform multiple tasks with varying deadlines.

COMPENSATION:
$50,000 annual salary
How we work:
We believe that the people and the communities that we have the privilege to serve deserve our very best every day. We are a results-driven organization that focuses on inclusiveness, embracing diversity, empowerment and impact. AAFE employees are accountable, collaborative and strong communicators with a core strength of community service and development. We are strategic thinkers who are committed to racial equality and treating each other, and the communities we serve, with respect and dignity. We have an aptitude for technology and a strong desire to continuously learn. This philosophy expands to the way we manage our work and the way we put our best foot forward. Expectations for all staff:

• Support efforts that ensure a safe and healthy work environment.
• Understand and embrace the value of collaborating with people of different cultures, races, genders, ethnicities, beliefs, experiences and ideas.
• An understanding of the concepts of institutional and structural racism and bias and their impact on underserved and underrepresented communities.
• Maintain a positive, helpful attitude.
• Enjoy your time at work!