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SalarySun Protection of Florida (SPF Screens & Awnings) is an industry leading retailer specializing in the sale and installation of motorized awnings & screens. We are a family owned company looking for a qualified, ambitious, and collaborative individual to join our dynamic team!
As a People Operations Assistant, you will play a crucial role in ensuring the seamless functioning of our SPF team by overseeing various administrative tasks and operational processes. From managing supplies for new hires and coordinating travel accommodations to handling marketing material orders and maintaining inventory, you will contribute to the overall efficiency and success of the organization.
This is an in-office position: M-F 9am to 5pm.
Responsibilities:
- Onboarding Support:
- Order and organize all new hire/onboarding supplies to ensure a smooth transition for new employees.
- Assist in the preparation and distribution of necessary materials for onboarding processes.
- Office Supplies Management:
- Coordinate the ordering and maintenance of office supplies to meet the needs of different departments.
- Keep track of inventory levels and reorder supplies as necessary.
- Travel Accommodations:
- Own and manage all travel arrangements for employees, including flights, accommodations, and transportation.
- Ensure travel plans align with company policies and budget constraints.
- Vendor Maintenance:
- Assist in vendor maintenance at all SPF locations, ensuring timely and accurate communication with suppliers.
- Collaborate with vendors to address any issues or concerns that may arise.
- Errand Running:
- Execute various errands such as UPS shipments, SunPro-related tasks, and other miscellaneous duties as needed.
- Marketing Material Ordering & Dissemination:
- Take charge of ordering marketing materials and promotional items.
- Coordinate the distribution of marketing materials to relevant teams and events.
- Customer Samples:
- Manage the sending out of samples to customers, ensuring accuracy and timely delivery.
- Apparel Inventory:
- Order and maintain inventory of SPF apparel, keeping track of sizes, styles, and employee preferences.
- Company Events Coordination:
- Assist in the planning and coordination of company events, including team-building activities and celebrations.
- Office Equipment & Asset Oversight:
- Oversee the maintenance and proper usage of office equipment and assets.
- Collaborate with IT and facilities teams to address any issues promptly.
- HOA Documentation and Insurance Support:
- Own all Homeowners Association (HOA) documentation and collaborate with insurance carriers to ensure compliance.
- Maintain accurate records and facilitate communication between the company and relevant entities.
Qualifications:
- Previous experience in a similar administrative or operations role is preferred.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Proficient in using office software and tools.
- Ability to work independently and proactively solve problems.
- Attention to detail
Join our dynamic team and contribute to the success of SPF by supporting the operational needs that keep our organization running smoothly. If you are detail-oriented, proactive, and enjoy a fast-paced environment, we encourage you to apply for this exciting opportunity!
Job Type: Full-time
Pay: $19.00 - $20.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Ability to Relocate:
- Sarasota, FL 34243: Relocate before starting work (Required)
Work Location: In person
