Human Resources Assistant

Do you wake up every morning wanting to make a difference in the world? If you can manufacture something that will literally change and enhance the lives of people throughout the world, does it motivate you? Here at Modus Advanced we make custom components that go into innovative products that are impacting everyone from our Navy SEAL Teams to patients needing lifesaving medical devices and treatments. Every day, we remain passionate and committed because what we do matters!

Please watch the video below if you would like to learn more (you may need to paste the link into your browser):

https://youtu.be/p0bpsqe1tjg

Purpose of Position

The Human Resources Assistant is responsible for providing excellent internal customer support and assisting the head of Human Resources to drive HR functional excellence, people initiatives and process improvement.

Principal Accountabilities

Administration

• Supports administration, coordination and application of company-wide Human Resources policies, procedures and practices to ensure compliance.
• Act as a liaison between HR and employees, ensuring smooth and timely communication and prompt resolution of requests and questions.
• Post required labor law information and company communications as needed.
• Performs general clerical duties including but not limited to filing, photocopying, faxing and mailing.
• Demonstrates a high level of professionalism, ethical judgement and confidentiality in dealing with sensitive and protected issues and information.
• Ability to work in a fast-paced environment and a proponent for change.
• Maintains and orders supplies for the HR department as needed.

Benefits

• Responds to employee's benefit questions, assists with resolution of problems regarding access to or payment of benefits.
• Assists employees with paperwork related to filing medical claims and processes enrollment forms and change requests, retirement plans, COBRA continuation, workers' compensation and unemployment.
• Assists with communication of benefit programs, changes and updates.
• Support Open Enrollment and other Benefit, Health and Wellness related programs as needed.

Recruitment

• Assist with whole recruitment lifecycle, including onboarding new hires and candidate sourcing.
• Facilitates the hiring process including scheduling interviewing, coordinating orientation, collaborating with department managers on new hire schedules and training.

Training and Development

• Assist and coordinates training activities as required.
• Assist with Modus Advanced Safety Program activities as required.
• Assist with development of Modus Advanced Playbooks as required.

Employee Engagement

• Ensure HR department is organized and runs smoothly to attract, hire and retain our employees.
• Support administration of Employee Recognition Program.
• Assists and coordinates event planning as needed.

HRIS and Payroll

• Processes and submits payroll information.
• Troubleshoots payroll issues and timecards; distributes paychecks.
• Performs payroll related functions including but not limited to process new hires, terminations, status changes, tax changes, wage garnishments and deductions.
• Reviews and verifies payroll data in a timely manner.
• Ensure timely and accurate entries to the HRIS database
• Prepares manual checks as necessary.
• Oversees maintenance of payroll records and files including but not limited to sick time, vacation and other accrued leave.
• Responds to routine inquiries concerning payroll deductions and accruals, wage garnishments, child support payments and employment verifications.
• Prepares reports as needed.
• Assists with the development and implementation of payroll practices, policies and procedures.
• Assists with related special projects as required.
• Maintains an organized, safe and clean work area.
• Other responsibilities assigned, as required.

Knowledge & Skill Requirements

• 2+ years related experience in Human Resources including experience within a manufacturing environment, ideally in a growing and/or mid-sized organization.
• Must be a US Citizen.
• Previous experience with Payroll Systems and HRIS preferred.
• Basic knowledge of HR State and Federal laws, regulations and practices preferred.
• Experience with full cycle recruitment helpful.
• High degree of proficiency in Microsoft Office 365, including Outlook Calendar, Power Point and Word. Basic or higher proficiency in Excel.
• Basic mathematical calculations.
• Versatility, flexibility and a willingness to work within constantly changing priorities with enthusiasm.
• Ability to work independently and as a member of various teams and committees.
• High level of integrity, initiative and commitment to excellence
• Acute attention to detail.
• Excellent written and verbal communication skills.
• Strong organizational and analytical skills.
• Good judgment with the ability to make timely and sound decisions.
• Working knowledge of data collection and performing data analysis.
• Proven ability to handle multiple projects and meet deadlines.
• Positive demeanor and solutions-oriented attitude.
• A willingness to work in a fast-paced environment.
• Problem solving and follow through skills.
• Strong interpersonal skills.
• Creative, flexible and innovative team player.

About the company

We are a vertically integrated manufacturing company working together to bring our customer’s life changing products to market, one day sooner. We’re focused on speed and precision and getting it done right the first time. We strive to preserve a diverse portfolio of customers and programs to maintain a healthy balance and navigate challenging shifts in markets. We have a heavy emphasis on our people and providing the resources and opportunities to encourage continuous growth.

We are passionate about our culture. It’s rooted in our core values which we live daily. These are our core values and what they mean to us.
Act with Integrity - We are trustworthy and honor our commitments.
Expand Our Potential - We are committed to personal and professional growth.
Innovate - We challenge the status quo.
Own It - We take ownership for our actions and performance.
Think Positive - We maintain balance and perspective in difficult situations.
Together We Win - Teamwork is key to our success

Job Environment

This position is located onsite at our Livermore facility in an office and warehouse environment. The warehouse area may be dusty, odorous, noisy, and subject to changing temperatures with outdoor weather.

The employee will adhere to all Quality Management System policies, procedures as well as 5S processes, and plant safety.

We are an equal opportunity employer. In accordance with anti-discrimination law, and prohibit discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. We conform to the spirit as well as to the letter of all applicable laws and regulations.

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• Are you a US Citizen?

Experience:

• Human resources: 2 years (Required)
• Payroll: 2 years (Required)
• Microsoft Dynamics 365: 2 years (Preferred)
• Full cycle recruiting: 1 year (Preferred)

Work Location: In person