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Form of workJob Description
Title: Human Resources Assistant
Location: Portland, OR
Duration: 3+ month contract
Job Summary:
This position is responsible for providing administrative and operational support for the Human Resources Department. Primary areas of responsibility include administrative assistance, file maintenance, customer service, and systems support.
Essential Responsibilities Administrative Assistance:
Perform administrative work for the department, applying judgment and discretion; take initiative in creating documents, generating correspondence, and tracking information.
Locate, assemble, edit and summarize material, information and data.
Make photocopies, fax documents, and coordinate department mail.
Schedule and arrange meetings and conference calls; coordinate room set-up and catering, distribute materials, and take minutes as needed.
Coordinate the use of the HR Interview Room in the orgainzation's central office.
Serve as the organization's point of contact for vending machines in the organization's central office; liaise between vendor and employees to address any concerns, issue quick pay cards and assist employees with set up or troubleshooting problems with their cards.
Coordinate travel and training needs of department staff as requested.
Provide back-up administrative support to other Human Resources assistants (e.g., benefits, recruitment and compensation) as needed.
File Maintenance:
Create and maintain internal electronic and hard copy files; ensure files are well organized and have complete, accurate and current information
Coordinate the archival of personnel records based on the records retention schedule.
Collaborate with the Vice President of Human Resources to draft a response to requests for personnel records and compile requested records for distribution.
Customer Service:
Respond to or coordinate response to email, phone call, and visitor questions; areas of coordination include functional areas such recruitment, benefits, compensation, learning, and payroll.
Establish and maintain cooperative and productive working relationships with internal and external customers.
Act as liaison for the VP, HR with internal and external customers when they are unavailable.
System and Reporting Support:
Act as Administrator for HR's intranet sites and the HR Information System (HRIS), helping to ensure the content is accurate and current.
Administer online Exit and 90-day New Hire Surveys; compile results quarterly or as requested.
Run work anniversary reports and send to managers on a regular cadence.
Reset employee passwords for the HRIS, Talent Acquisition, and other applications as needed.
Serve as a back up for the organiztion's learning system, including support access for passwords, classes, technology, transcripts, checkins, and managing waitlists; assure participants receive materials, links and other resources for courses prior to classes.
Distribute and summarize learning course evaluations of core classes.
Organizational Responsibilities:
Perform work in alignment with the organization's mission, vision, and values.
Support the organization's commitment to equity, diversity, and inclusion by fostering a culture of open mindedness, cultural awareness, compassion, and respect for all individuals.
Strive to meet annual business goals in support the organization's strategic goals.
Adhere to the organization's policies, procedures, and other relevant compliance needs.
Perform other duties as needed.
Knowledge, Skills and Abilities Required:
Ability to use good judgment, initiative and discretion to perform routine to moderately complex administrative work with particular attention to detail
Ability to demonstrate and use critical thinking skills
Basic understanding of or an ability to learn employment laws relevant to the position
Ability to retain and maintain accurate confidential files
Excellent organizational skills and the ability to prioritize and perform multiple tasks
Skill in standard software to produce documents, charts, spreadsheets, graphs, and work in databases
Ability to become proficient in HR applications/systems used by the organization
Ability to proofread materials and correspondences to correct errors
Excellent listening, oral and written communication skills; ability to provide clear and helpful information and instructions
Excellent customer service skills
Ability to work in an environment with diverse individuals and groups
Ability to support and comply with organizational policies, procedures and guidelines
Pre-Employment Requirement
All employment offers are contingent upon successful completion of our pre-employment screening that may include drug testing, background/criminal check, and if applicable, must meet eligibility requirements for access to classified information.
APR Staffing is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
About APR Staffing
APR Staffing was born from the merger of two well-respected technical staffing firms in Portland. ieSolutions, founded in 2002, enjoyed an impressive reputation as one of the largest locally-owned and most respected technical staffing companies. Professional Resource Group, aka Data Resource Group, founded in 2009, also earned regional acclaim for being a fast-growing and highly-motivated professional staffing agency. Both companies have been recent award winners for the Portland Business Journal's Fastest-Growing Private Companies. The two firms, now as APR Staffing, make for one of the fastest-growing and most-respected professional and technical staffing companies in Oregon and Southwest Washington.
Collaborating with our customers, we augment their workforce with technical and administrative professionals. We provide only high-caliber, professional-grade resources throughout the Pacific Northwest.
Location: Portland, OR
Duration: 3+ month contract
Job Summary:
This position is responsible for providing administrative and operational support for the Human Resources Department. Primary areas of responsibility include administrative assistance, file maintenance, customer service, and systems support.
Essential Responsibilities Administrative Assistance:
Perform administrative work for the department, applying judgment and discretion; take initiative in creating documents, generating correspondence, and tracking information.
Locate, assemble, edit and summarize material, information and data.
Make photocopies, fax documents, and coordinate department mail.
Schedule and arrange meetings and conference calls; coordinate room set-up and catering, distribute materials, and take minutes as needed.
Coordinate the use of the HR Interview Room in the orgainzation's central office.
Serve as the organization's point of contact for vending machines in the organization's central office; liaise between vendor and employees to address any concerns, issue quick pay cards and assist employees with set up or troubleshooting problems with their cards.
Coordinate travel and training needs of department staff as requested.
Provide back-up administrative support to other Human Resources assistants (e.g., benefits, recruitment and compensation) as needed.
File Maintenance:
Create and maintain internal electronic and hard copy files; ensure files are well organized and have complete, accurate and current information
Coordinate the archival of personnel records based on the records retention schedule.
Collaborate with the Vice President of Human Resources to draft a response to requests for personnel records and compile requested records for distribution.
Customer Service:
Respond to or coordinate response to email, phone call, and visitor questions; areas of coordination include functional areas such recruitment, benefits, compensation, learning, and payroll.
Establish and maintain cooperative and productive working relationships with internal and external customers.
Act as liaison for the VP, HR with internal and external customers when they are unavailable.
System and Reporting Support:
Act as Administrator for HR's intranet sites and the HR Information System (HRIS), helping to ensure the content is accurate and current.
Administer online Exit and 90-day New Hire Surveys; compile results quarterly or as requested.
Run work anniversary reports and send to managers on a regular cadence.
Reset employee passwords for the HRIS, Talent Acquisition, and other applications as needed.
Serve as a back up for the organiztion's learning system, including support access for passwords, classes, technology, transcripts, checkins, and managing waitlists; assure participants receive materials, links and other resources for courses prior to classes.
Distribute and summarize learning course evaluations of core classes.
Organizational Responsibilities:
Perform work in alignment with the organization's mission, vision, and values.
Support the organization's commitment to equity, diversity, and inclusion by fostering a culture of open mindedness, cultural awareness, compassion, and respect for all individuals.
Strive to meet annual business goals in support the organization's strategic goals.
Adhere to the organization's policies, procedures, and other relevant compliance needs.
Perform other duties as needed.
Knowledge, Skills and Abilities Required:
Ability to use good judgment, initiative and discretion to perform routine to moderately complex administrative work with particular attention to detail
Ability to demonstrate and use critical thinking skills
Basic understanding of or an ability to learn employment laws relevant to the position
Ability to retain and maintain accurate confidential files
Excellent organizational skills and the ability to prioritize and perform multiple tasks
Skill in standard software to produce documents, charts, spreadsheets, graphs, and work in databases
Ability to become proficient in HR applications/systems used by the organization
Ability to proofread materials and correspondences to correct errors
Excellent listening, oral and written communication skills; ability to provide clear and helpful information and instructions
Excellent customer service skills
Ability to work in an environment with diverse individuals and groups
Ability to support and comply with organizational policies, procedures and guidelines
Pre-Employment Requirement
All employment offers are contingent upon successful completion of our pre-employment screening that may include drug testing, background/criminal check, and if applicable, must meet eligibility requirements for access to classified information.
APR Staffing is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
About APR Staffing
APR Staffing was born from the merger of two well-respected technical staffing firms in Portland. ieSolutions, founded in 2002, enjoyed an impressive reputation as one of the largest locally-owned and most respected technical staffing companies. Professional Resource Group, aka Data Resource Group, founded in 2009, also earned regional acclaim for being a fast-growing and highly-motivated professional staffing agency. Both companies have been recent award winners for the Portland Business Journal's Fastest-Growing Private Companies. The two firms, now as APR Staffing, make for one of the fastest-growing and most-respected professional and technical staffing companies in Oregon and Southwest Washington.
Collaborating with our customers, we augment their workforce with technical and administrative professionals. We provide only high-caliber, professional-grade resources throughout the Pacific Northwest.
