Human Resources Administrative Assistant

Stokes County Schools Job Description
Administrative Assistant to the Executive Director
Of Human Resources and Public Information Officer
Accountability Objectives:
The Administrative Assistant, under the direction of the Executive Director of
Human Resources/Public Information Officer, is responsible for the coordination
of all functions of the Human Resources and Public Information Office.
Objectives of the position include, but are not limited to: (1) broad knowledge of
Administrative functions and thorough knowledge of personnel policies and
Administrative rules and regulations; (2) Administrative Writing Skills, Verbal
Communication Skills; (3) Maintaining Employee Files; (4) Orienting Employees;
(5) Benefits Administration; (6) Pre-Employment Screening; (7) Professionalism,
Organization; and Teamwork; (7) Documents Human Resources actions by
completing forms, reports, logs and records; (8) Monitors unemployment claims
(9) Accomplishes Human Resources department and district mission by
completing related results as needed; (10) Supports, explains and monitors the
licensure process for certified employees; (11) Supports in the area of Public
Information; (12) Supports with employee recognition programs
Position Qualifications
Required Qualifications: Post secondary secretarial training; recent successful
experience as an Administrative Assistant and/or relevant experience/training.
Desired Qualifications: Associate or Bachelor's Degree and/or comparable
experience and personal characteristics that reflect excellent record keeping and
secretarial skills; organizational ability, broad knowledge of administrative
functions, and personal relations skills.
Special Requirements: Ability to explain and interpret policies and procedures to
employees; ability to manage information systems; ability to perform varied,
difficult, and complex clerical tasks at a high rate of speed and accuracy; ability
to prepare and maintain clear, detailed and complete reports; knowledge of data
spreadsheets and word processing; thorough knowledge of Human Resources
programs, mode of operation and policies; thorough knowledge of modern office
technology and procedures; excellent interpersonal and public relations skills and
ability to function with independent judgment.
Position Responsibilities:

1. Maintain confidentiality and integrity
2. Meet deadlines
3. Prepare, read and comprehend a variety of job related forms, reports,spreadsheets, records, documentation and correspondence required by the job
4. Provide excellent customer service to all employees, stakeholders and the general public with poise and confidence
5. Respond in a timely manner to inquiries or complaints, exercising professional judgment in situations requiring problem-solving or decision-making that comply with policies and established procedures
6. Perform under stress and exhibit the highest level of professionalism and judgment when confronted with difficult or emergency situations
7. Be sensitive to cultural differences among individuals and groups
8. Ability to use a variety of automated office machines and equipment; utilize current technology to complete tasks
9. Proofread materials produced in the department
10. Places and receives telephone calls, records message and keeps the Executive Director of Human Resources/Public Information Officer informed
11. Schedules appointments for the Executive Director
12. Plans and coordinates special events/meetings
13. Provides support and coordination of teacher licensure; employee benefits program; employee recognition programs (e.g., Teacher of the Year, Principal of the Year, Retirement Banquet)
14. Maintains human resource records with interviewing and hiring process; recording new hires; transfers, terminations, changes in job classifications;conduct and manage criminal background checks for volunteers/chaperones; new hires and athletic coaches
15. Creates and maintains the Personnel Report for Board of Education meetings
16. Orients new employees by providing new employee packets; explaining the benefits program and district policies and procedures
17. Assists leave of absence employees with their benefits
18. Assists with short-term, extended short-term and long-term disability benefits
19. Assists with Beginning Teacher Program and supporting documentation
20. Develops paperwork for retiring employees
21. Maintains the Human Resources page in Central Information
22. Updates and maintains job vacancy postings and applicant pool in Application System
23. Supports school-based administrators with the North Carolina Educator Evaluation System as well as evaluation resources for all other employees
24. Develops flowcharts for teacher evaluations
25. Maintain administrator and employee contracts
26. Manage substitute teacher process, including pre-employment screening
27. Maintains a positive approach to public education and fosters favorable public relations with internal and external customers
28. Assists with switchboard backup and relief coverage
29. Collaborative relationship with other departments and school-based administrators. Completes all other duties as assigned by the Executive Director of Human Resources/Public Information Officer

Physical Requirements:
The candidate must be able to perform the basic movements of stooping, reaching,
standing, lifting, and climbing stairs. In addition, the candidate must be able to lift, carry,
push, pull, or otherwise move objects up to 25 pounds.
Position Salary and Benefits Information
https://www.nctq.org/dmsView/NC_policymanual
Office Support Level V, Grade 63 Minimum $2,729.00 Maximum $4,571.81
Benefits package includes: Retirement, Paid Annual Vacation and Sick Leave Days,
Paid Holidays, Health Insurance, Supplemental Insurance Options, Life Insurance,
Disability Plans, Annuity Plan Options
Schedule and Terms of Employment
Monday-Friday: 8:00 am to 4:30 pm
Summer Schedule: Monday-Thursday 10 hours/day
12 months - Classified Non-Exempt