Human Resource Generalist

Title:Human Resource Generalist

State Role Title: 19091

Hiring Range: Starting Pay $58,639 (Salary Commensurate with Experience)

Pay Band: 3

Agency: Dept Behavioral Health/Develop

Location: Western State Hospital

Agency Website: https://dbhds.virginia.gov/facilities/wsh/

Recruitment Type: General Public - G

Job Duties

Who We Are:
Western State Hospital (WSH) is the state of art psychiatric hospitals operating since 1828 under Department of Behavioral Health and Development Services. WSH is 302-bed Joint Commission accredited facility located in the beautiful Shenandoah Valley within 30-minutes of major university towns and is affiliated with the University of Virginia-Department of Psychiatric Medicine and provides a training ground for professionals from other colleges and universities in the fields of nursing, social work, psychology, and activities therapy.

Responsibilities:
Execute comprehensive transaction analysis and database input which includes keying all transactions in Human Resources (HR) databases – Cardinal Human Capital Management System (Cardinal-HRCM), HR Hospital Operating System (HOPS-HR), and Kronos including new hires, transfers, terminations, etc. upon receipt of Employee Action Notices (613s). Responsible for new hire onboarding/sign-ups to include ensuring all required paperwork is completed accurately/legibly, verification of I-9 employment eligibility and data entry into the E-Verify system ensuring legal requirements are met, fingerprinting, ID photo, drug screening, and collection of COVID vaccination cards. Assists with scheduling interviews and preparing Payroll Action Worksheets (PAWs) and Salary Compensation Requests. The Transactions Analyst will ensure that all employment references, licenses, and educational requirements are met upon hire in conjunction with the recruitment staff. Creating and maintaining employee files is an essential part of this position. Will run reports and audit service for Tenure Recognition ceremonies. Performs daily Cardinal/HOPS synchronization and research/correct any discrepancies. Provides backup support in keying benefit information in benefits transactions. Provides technical and analytical duties in all Human Resources areas. Serves as back-up to Benefits/Disability Analyst in at least one of the functional areas of VSDP short term disability/long term disability, workers compensation, and leave management. Functions as a team member to provide assistance and guidance in all areas of HR services necessary to meet the needs of the facility and employees at both WSH and CCCA. As systems, job duties and structure change, this position may act as a generalist.

This role comes with a comprehensive and competitive state benefit package that includes: 13 paid holidays.
· Annual, sick, and family and personal leave.
· Paid short-term and long-term disability.
· Health, dental and life insurance with a generous contribution from the State keeping premiums very competitive.
· Enrollment in the Virginia Retirement System.
· Malpractice covered by the Commonwealth of VA/Legal Representation.
· Reimbursement for Continuing Education Credits.
· Moving and Relocation available.

Minimum Qualifications

- Working knowledge of Human Resources management policies, procedures, principles, laws, and regulations.
- Strong data entry skills, attention to detail, and experience with HR software systems and document management system.
- Ability to multitask while staying extremely organized to ensure proficiency with meeting deadlines is essential.
- Ability to work independently and as a team. Demonstrated experience and ability using critical thinking skills to analyze data and present conclusions.
- Proficiency in use of computers, software applications, databases, web-based applications, and MS Office products. Ability to apply and interpret personnel policies and guidelines.
- Ability to establish effective working relationships communicate effectively, with all levels of managers and employees, orally and in writing to achieve departmental mission objectives.

Additional Considerations

- Graduation from a college or university with course work in Human Resources Administration or related field is preferred.
- An equivalent combination of training and experience indicating possession of the preceding knowledge and abilities that may substitute for education.
- Previous Human Resources experience and database experience keying transactions in COVA databases (Cardinal-HCM, HOPS-HR, and Kronos) preferred.
- Veterans
- Bilingual

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Western State Hospital is a tobacco free facility in all state buildings and on facility grounds. Submit a completed state application online at https://virginiajobs.peopleadmin.com/. if assistance is needed, contact by email Samantha.Leep@dbhds.virginia.gov. To apply for a job, you must make sure that your online application is complete. MISSING INFORMATION IS AN INCOMPLETE APPLICATION AND WILL NOT BE PROCESSED. Please make sure all telephone numbers/addresses are current and up-to-date. REMEMBER YOUR CONFIRMATION NUMBER. You have not completed applying for this position until you receive a confirmation number. If you are connected to a printer, print the confirmation number so that you can track the progress of your application and click on OK. If you are not connected to a printer, write down the confirmation number and then click on OK. Reasonable accommodations for the application and/or interview processes are available upon request to persons with disabilities per the Americans with Disabilities Act. Minorities, Veterans and people with disabilities are encouraged to apply. WSH is an EEO compliance facility.

In accordance with Executive Directive #18, as a condition of employment, the Commonwealth of Virginia requires all Executive Branch employees, including new hires and contract workers, to disclose their vaccination status. If you are the selected candidate, proof of vaccination will be required during new employee orientation on your first day of work. Employees that are not vaccinated must be tested weekly.

Commonwealth’s Alternate Hiring Process: In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx, or call DARS at 800- 552-5019, or DBVI at 800-622-2155.

DBHDS Facilities are no longer required to ensure that all staff members are vaccinated for COVID-19. However, facilities encourage and educate staff on the benefits and offer COVID - 19 vaccination programs to staff, residents, clients. Employees may be required to disclose immunization status for purposes of infection prevention and/or management of outbreaks. Upon acceptance of a job offer, new recruits will be asked to disclose their vaccination status (and for those fully vaccinated, proof of vaccination) during the pre-employment process. If you have questions, please contact the Office of Human Resources.

Contact Information

Name: Moez Nayani

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155.

Job Type: Full-time

Pay: From $58,639.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Shift:

• Evening shift
• Night shift

Shift availability:

• Day Shift (Preferred)
• Night Shift (Preferred)
• Overnight Shift (Preferred)

Work Location: In person