HR/Admin Assistant

BIOFerm™, an innovative renewable energy company, is looking for a full-time HR/Administrative Assistant. This position will be responsible for executing various HR tasks, ensuring smooth administrative operations, and contributing to the overall efficiency of the organization. The position is based out of our office in Madison, WI.

Essential Job Functions:

• Provide general office management, such as answering main phone line, correspondence, tracking and ordering office/jobsite supplies, tracking assets, keeping the office organized, providing office hospitality, etc.
• Prepare and distribute internal communications, protocols, and announcements.
• Assist in the planning and execution of company events, meetings, and training sessions.
• Negotiate contracts and agreements to ensure cost-effective solutions for office related vendors, such as airlines, rental cars, hotels, office supplies, vehicle maintenance, etc.
• Support initiatives to enhance employee engagement and workplace culture.
• Organize schedules, travel arrangements, and agendas for visitors and company employees.
• Schedule and prepare meetings – including invitations, agendas, facility arrangements, ordering meals, meeting minutes, etc.
• Supervise and manage day-to-day office activities to ensure smooth operations.
• Coordinate and implement administrative policies and procedures.
• Oversee office facilities and maintenance, ensuring a safe and productive work environment.
• Understand, maintain, and improve workflow of operating practices, recordkeeping systems, form control, and budgetary requirements; work with Admin team to streamline processes and implement changes when needed.
• Facilitate communication between departments and ensure information flow.
• Foster a positive and collaborative work environment.
• Complete expense reports for company credit cards and assist team members with reimbursement reports by deadlines.
• Maintain records and schedule maintenance appointments for all company vehicles.
• Format and properly file company documents.
• Issue and manage company NDAs.
• Identify potential administrative issues and propose solutions.
• Ensure employees are following company policies and use proper company documentation.
• Assist in the recruitment process by posting job openings, screening resumes, and coordinating interviews.
• Prepare new employee onboarding materials and assist in orientation programs.
• Assist in company insurance and benefits administration.
• Complete overall support tasks for management team and provide administrative assistance to various departments within the organization.
• Complete additional tasks as assigned.

Competencies & Qualifications:

• Minimum associate degree and two years of equivalent work experience or bachelor’s degree in Human Resources, Business Administration, or related field.
• Self-driven and ability to readily convert objectives into activities and deliverables.
• Excellent communication and interpersonal skills.
• Strong organizational skills.
• Flexibility to take on multiple tasks in various areas in a fast-paced environment.
• Ability to prioritize tasks and meet deadlines.
• Systematic approach to ensure timely completion of all tasks.
• Proficient in Microsoft Office Suite and able to quickly learn new software as required.
• Detail oriented.
• Ability to maintain confidentiality and handle sensitive information.
• Ability to lift and carry up to 25 pounds.
• Valid US driver’s license.
• Must be authorized to work for any company in the United States. Must not require sponsorship, or continued sponsorship to work for any company in the United States.

Compensation & Benefits: