Hr Payroll Coordinator

Organization: Valmetal- Tulare Inc.

Website: https://valmetal.com

Job Title: HR Payroll Coordinator

Department: Human Resources

Reports to: HR Manager, Lily Hernandez

Location: Tulare, CA

FLSA (Fair Labor Standards Act) Status:

Non-Exempt/Full Time

Date: March 6, 2024

**STAFFING AGENCIES NEED NOT APPLY! **

About our Organization:

Valmetal prides itself on delivering innovative equipment and the highest level of service to customers. We work to simplify the daily life of our clients by delivering reliable products and integrated solutions that increase productivity and optimize feeding and waste management on farms and processing plants.

At Valmetal, we believe that every team member is a bearer of change and plays an integral role in the evolution and the success of our organization. We are looking for a skilled HR Payroll Coordinator to join our team. The team member in this role will build upon an infrastructure that supports the needs of the HR Department, our employees, and contributes to our collaborative company culture.

About the Position:

Valmetal Tulare, Inc. is looking for a dedicated and detail-oriented HR Payroll Coordinator to join our dynamic team. The ideal candidate will be responsible for supporting various aspects of human resources and payroll functions, ensuring compliance with company policies and state and federal regulations.

General Duties/Responsibilities:

Payroll Processing:

Process payroll accurately and within the designated period, using designated payroll software. Ensure compliance with federal, state, and local payroll regulations. Maintain confidentiality of payroll information and handle sensitive data with discretion. Audit and ensure accuracy of Time and Attendance records; calculate and process of bi-weekly payroll. Prepare and verify all payment records and ensure all paperwork for deductions, benefits, and garnishments are in payroll and personnel files. Promptly address payroll-related inquiries and resolve discrepancies. Report to management on payroll issues and changes. Perform system data audits. Ensure all payroll activities are and remain fully compliant with company and relevant legislation.

Benefits Administration:

Aid in the administration of employee benefits programs, including health insurance, retirement plans, and other fringe benefits to ensure correct deduction of employee contributions and to arrange payment during the LOA (leave of absence) process.

Support the open enrollment processes by communicating benefit options to employees, collecting enrollment forms and signatures, and properly entering and filing all employee records.

Serve as a liaison between employees and benefit providers to resolve issues and answer questions.

Compliance:

Support the department in ensuring compliance with all company policies, and state and federal regulations in all HR and payroll practices.

Recordkeeping and Reporting:

Maintain accurate and complete employee records across the organization.

Prepare and give reports as required by management or regulatory agencies.

Conduct regular audits to ensure data integrity and compliance with relevant regulations.

Daily Duties/Responsibilities:

• Serve as the primary contact for employee inquiries and triage to ensure proper support.
• Support various HR-related administrative tasks including recruitment, performance management, and employee relations.
• Aid in the new hire process by scheduling onboarding sessions with the new hire and internal parties, preparing materials, and leading or taking part in orientation sessions.
• Accurately keep and update all employee personnel records (HRIS & files) and ensure compliance with legal requirements and company policies.
• Help establish and coordinate wellness programs to promote employee health and wellbeing.
• Foster employee engagement through various initiatives and activities.
• Enter garnishments into the HRIS portal promptly.
• Promptly respond to all EDD inquiries and requests for verification of employment.
• Generate reports as requested by management or other departments.
• Update vacation balances on the designated server after payroll is processed.
• Manage the time and attendance system, in collaboration with supervisors and department managers.
• Enter and properly code all added payments to employees and make corrections as needed.
• Help track all personnel changes to ensure records are accurately entered in all platforms, i.e.: ADP, ICSI, and factory track.
• Participate in departmental cross training for professional growth and to ensure departmental needs are met.
• All other job-related duties as assigned.

Qualifications & KSA’s:

• Bachelor’s degree in Human Resource Management, Business Administration, or related field preferred.
• Associate degree or equivalent, required.
• Minimum of 3 years of experience in HR and payroll administration; knowledge of California payroll regulations and proven experience ensuring compliance.
• Proven track record of detail focus and accuracy; excellent analytical skills.
• Proficiency in payroll software; experience with ADP payroll platform preferred.
• Proficiency in Microsoft Office Suite, highly skilled in Excel.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Ability to work under deadlines and pressure.
• Ability to handle confidential information with integrity and discretion.
• SHRM or HRCI certification is a plus.

Benefits:

• Competitive salary commensurate with experience.
• Comprehensive benefits package includes voluntary health, dental, and vision insurance, employer paid AD&D and life insurance.
• Retirement savings plan with employer match up to 4%.
• Paid time off and 9 holidays per year, after 30 days of employment.
• Opportunities for professional growth and development.

Environmental Conditions:

• Indoor with typical office environment 90% of the time. The noise level in this environment is low to moderate.
• Indoor/outdoor typical manufacturing environment approximately 5% of the time in varying temperatures. The noise level in this environment is low to moderate to high.
• Occasional overtime – at least 5 hours per month.
• Outdoor with exposure to weather approximately 5% of the time.
• Perform duties as assigned while following safety requirements, including wearing proper Personal Protective Equipment (PPE).

Physical Demands:

• The employee must occasionally talk, hear, stoop, kneel, push, pull, and climb stairs. Ability to frequently walk and stand.
• Ability to lift to 10 pounds of force occasionally.
• A 40-hour work week will be considered normal. Extra hours, working non-scheduled hours and extra workdays may be needed to accommodate changing production schedules, new projects, product development and other special situations.

Compensation:

• Pay Range: $64,000 - $73,000 per year.
• Starting salary $64,000 - $68,000 per year, DOE.

NOTES: This job description is intended to be compliant with applicable federal, state, and local laws and regulations. It is designed to provide a comprehensive overview of the responsibilities and qualifications associated with this position at Valmetal Tulare, Inc. Valmetal Tulare, Inc. reserves the right to change this description at any time, or to assign other duties as necessary to meet business needs while ensuring compliance with applicable laws and regulations.

ADA/FEHA: The Company will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990 and California’s Fair Employment and Housing Act.

EEO: The Company is an equal employment opportunity employer.

Job Type: Full-time

Pay: $30.77 - $32.68 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 10 hour shift
• 8 hour shift
• Monday to Friday

Work setting:

• Office

Ability to Relocate:

• Tulare, CA 93274: Relocate before starting work (Required)

Work Location: In person