Address
Form of work
- We're transparent with our employees. You'll hear updates on company financials, how we're performing against bonus goals, and how we're responding to challenges we face.
- We're growing. For you, that means unparalleled growth opportunities and a role in shaping the direction of the company.
- We're fun. You'll work with and learn from the smartest people in the industry and have a blast doing it.
Summary:
At Kepler, we know our people are our most valuable asset! We're looking for a HR & Payroll Coordinator to join our fast-growing team. As a HR & Payroll Coordinator, you will work with our HR and Payroll teams to act as an employee liaison and culture champion, provide support across multiple HR functions, process payroll and employee life-cycle events, maintaining employee and payroll records, and more! You will need to have an innovative mindset, excellent problem-solving abilities, and strong communication skills.
This is a hybrid position based in our New York City, Philadelphia, Chicago, or San Francisco office.
What you'll be doing:
- Coordinate all administrative aspects of new hire onboarding to ensure an engaging onboarding and training experience
- Coordinate and process life cycle events (LOAs, promotions, voluntary benefits, team/account changes, offboarding, transfers, training, etc.)
- Maintain HR data integrity by ensuring our HRIS remains up to date and accurate, and ensure applicable trackers are maintained
- Act as a frontline point of contact for employee inquiries involving benefits, payroll, company policy, employment verifications, and other HR and payroll related questions
- Ensure our database (Guru) is maintained with the most up to date HR and payroll information
- Maintain HR and payroll shared drives, employee files, and org charts
- Build HR and Benefits presentations and trackers as needed
- Generate and format employee data reports, both ad hoc and routine, in support of business needs
- Prepare first draft of payroll working files for each payroll cycle
- Review employee expenses, timesheets, and PTO data file for each payroll cycle
- Conduct routine payroll data and benefits audits
- Support quarter end and year end reconciliations
- Act as a liaison with third-party vendors and state specific tax agencies
- Assist with backlog of tax notice resolution
What you'll bring:
- 1-3 years of HR or payroll experience, preferably with a multi-state organization of 350 employees or more
- The ability to handle confidential and sensitive information with discretion
What we'd love to see:
- Familiarity with payroll processes and deadlines
- Working knowledge of payroll systems (preferably with Paylocity)
- Familiarity with excel, google sheets and Gmail
- At least 1 year of tax notice resolution experience
- Excellent data entry, reconciliation and math skills
- Working knowledge of payroll legislation and updates
- Excellent attention to detail and organizational skills
- Strong verbal and written communication skills in support of our employees
- Ability to work proactively, juggle multiple priorities, and pay strong attention to detail
- A passion to learn and gain new skills
Transparency is fundamental to Kepler's culture. Our compensation strategy is designed to attract, reward, and retain the talented employees that drive Kepler's growth and success. We aim to offer competitive direct compensation and a rich indirect compensation program that demonstrates the value we place on our employees and their wellbeing.
Total Compensation:
- Base Salary: $58,750 - $70,500
Benefits:
- Healthcare/Dental/Vision
- Unlimited PTO
- 401k Contributions
- $125/mo Mobile Phone Stipend
- $50/mo Internet Stipend
- $200/yr Home Office Equipment Stipend
- $800/yr Annual Learning Stipend
- $1,500/yr Annual Education Stipend
- Parental Leave - 12 week primary caregiver / 4 week secondary caregiver leave
- Annual Work From Anywhere 4 weeks per year
