HR Payroll & Benefits Manager

SCOPE:

The Payroll & Benefits Managerreporting to the Director of HR is responsible for overseeing the activities relating to company payroll, benefits and HRIS processing including but not limited to: developing, implementing and monitoring (e.g., performing internal audit and control procedures to ensure that all wages and taxes are accurate). The individual will be the company's subject matter expert with all payroll, benefits and HRIS administration.

RESPONSIBILITIES:

• Manage multi-state Bi-weekly payroll process including imports of all online payroll information (hourly and salaried), processing of voluntary deductions and elections and processing of all involuntary deductions such as levies and garnishments.
• Manages inquiries regarding time reporting, pay, tax withholdings, deductions, benefits, leaves of absence and employees insurance coverage.
• Manage interfaces between payroll systems and main accounting systems, including calculations feeding payroll GL accounts.
• Audits payroll data, HRIS data and benefits calculations for accuracy and compliance.
• Manages annual open enrollment process and end of year vacation and sick day balances roll-over and reset.
• Processes payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
• Manages inquiries, procedures, processes, and requests related to preparation and distribution of payroll.
• Prepares and maintains accurate records and reports of payroll transactions.
• Ensures compliance with federal, multi-state, and local payroll wage and hour laws, and best practices.
• Process manual check calculation for paper and electronic checks due to payroll errors, direct deposit rejects or final discharge.
• Ensures the accuracy of all benefit enrollment in the HRIS to provide vendors with accurate eligibility information and performs quality checks of benefits-related data.
• Assists employees regarding benefits claim issues, plan changes, benefits enrollment materials and determines eligibility.
• Provides necessary reports for allocation/billing charges.
• Reviews and analyzes payroll data and prepares reports for upper management.
• Collect and summarize timekeeping information.
• Obtain supervisory approval of timecard and address discrepancies including but not limited to: paid time off and overtime.
• Review off-cycle commission and bonus calculation for processing.
• Process garnishment requests and close periodic payrolls.
• Update employee payroll records as needed.
• Provide assistance to employee and manager questions regarding compensation and benefits.
• Demonstrate and ability to understand, establish and achieve the department goals.
• Ensure all Payroll and benefits paperwork is accurate, complete and submitted on a timely basis.

• Respond to employee inquiries regarding benefits guidelines and ongoing participation. Benefits include; retirement plan, and group insurance, such as life, hospitalization and workers' compensation.
• Review and confirm cancellation of benefits enrollment related to terminations and leave of absence.
• May correspond with or telephone physicians, hospitals, and employees regarding medical claims.

ADMINISTRATION:

• Maintains complete electronic employee personnel files, records and other documentation for employees, including all payroll and benefits forms and maintaining timely and accurate files.
• Prepares statistical summaries and reports from the HRIS involving payroll information, benefit and payroll related audits, demographic data and other employee data, requiring knowledge to maintain data integrity in systems by running queries and analyzing data and reviewing source documents for accuracy and completion of data input.
• Generates files/reports such as the ACA, EEO1/Vets 100, annual non-discrimination testing for benefit plans, year-ends, annual reports, as well as other special and ad hoc reports as requested.
• Perform other related duties and special projects as required and assigned.

QUALIFICATIONS:

• Bachelors degree in Human Resources, Business, Accounting or related field
• 3 - 5 years demonstrated experience administering Payroll or equivalent education, HRIS and benefits, required.
• Proficient in Microsoft Office with high ability in Excel.
• Must possess strong financial, analytical, and problem-solving skills
• Demonstrated strategic and analytical thinker.
• Must possess Human Resources, Payroll practices, benefits administration, compliance, and other related experience.
• Must have strong knowledge of a variety of computer software applications including payroll, benefits, time & attendance and HRIS and self-service systems. Experience with Paycom a plus.
• High level of professionalism with the ability to maintain sensitive and confidential information is required.
• Strong understanding of Human Resources processes and terminology, payroll and benefit processes and procedures, including eligibility and enrollment rules and benefit procedures.
• Strong attention to detail and follow-through; engagement and emotional intelligence.
• Excellent customer service skills, collaborative and a Team Player
• Excellent written and verbal communication skills.
• Excellent organizational and time management skills.
• Ability to be flexible and adaptable.

FLSA CLASS: Exempt

REPORTS TO: Director of Human Resources

SUPERVISORY RESPONSIBILITIES: None

BUSINESS FUNCTION: BUSINESS UNIT, DEPARTMENT Human Capital, Human Resources

POSITION CLASS: Administrative

SHORT TITLE: HRISBPS

COMPETENCIES:

• Treats everyone with respect, compassion and kindness Builds internal respect and loyalty with customers. Demonstrates concern for customers. Effectively responds to customer needs. This includes responding timely to requests, listening to others, and seeking to understand others when there are differences of opinion, finding ways to build on each other’s ideas. Acts with empathy and focus, while able to resolve problems.
• Demonstrate integrity, transparency and doing things the right way Makes lemonade out of lemons. This includes following policies, demonstrating financial responsibility with Lakeshore assets, complying with state and federal law, and practicing safety. Conforms to the highest professional standard. Turns challenges into wins.
• Collaboration and teamwork Involve key stakeholders in decision making. This includes developing and maintaining positive work relationships. Enhances the level of mutual cooperation. Actively participates in team-oriented objectives and activities. Focuses on team success, over individuals.
• Solves problems and is transparent about outcomes Champions new initiatives beyond the scope of the department. Seeks to improve in all aspects of work performance. Creates an environment of continuous improvement and innovation. Encourages people to maintain high standards of quality and thoroughness.
• Serves our employees and residents to improve their lives This includes maintaining the property that creates curb appeal, a welcoming community environment, supports individual and family activities create a sense of neighborhood. At work, continually challenges self to grow and develop to be the best you can be at work.

LOCATION: Orlando, FL

COMPENSATION: $70,000. - $75,000./Yr (Based on experience)

PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT: Frequently required to sit; Occasionally required to talk or hear; While performing the duties of this job, the noise level in the work environment is usually moderate; Occasionally required to lift up to 10 pounds.

Lakeshore Management is an equal opportunity employer. Qualified applicants will receive consideration without regard to age, race, color, religion, sex, gender identity, sexual orientation, disability, national origin, or protected veteran status. Applicants are encouraged to confidentially self-identify when applying. Employment is contingent upon successful completion of background investigation. Lakeshore is a smoke-free and drug-free workplace for the purpose of safety and health for all. Pre-employment drug screening is required. No recruiters or agencies without a previously signed contract. Only candidates whose profiles closely match requirements will be contacted during this search.

Job ID:25995