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Form of workPosition Title: Human Resources Office Coordinator
Rate of Pay: $18.00 per hour
Position Purpose:
The OC Fair & Event Center is seeking a highly motivated individual looking to pursue a career in Human Resources (HR) to fill the entry level position of HR Coordinator. In preparation for the annual OC Fair and year-round events, the HR Coordinator provides administrative assistance and performs a variety of tasks designed to develop technical skills, provide exposure and hands-on experience.
This is a temporary position to work between 16-40 hours per week, in a fast-paced office setting. This is a temporary seasonal position not to exceed 122 working days. Essential Functions:
- Seize learning opportunities and develop HR expertise needed to complete the assigned tasks.
- Actively seek opportunities to develop business acumen by learning and completing HR tasks.
- Onboard all new hires and rehires by explaining the onboarding process and patiently answering questions.
- Complete I-9 forms, verify and store documents in accordance with federal guidelines.
- Assist the HR department with special projects (e.g. Job Analysis, Onboarding, Recruiting, Employee Relations, Compliance, Reporting and Workers’ Comp.).
- Accurately enter data into systems (e.g. HRIS, DMV, ID badging and computer drive) and double checks others entries with careful attention to detail.
- Provides excellent customer service to walk-in office traffic, especially during high volume periods while maintaining a calm demeanor.
- Respond to internal and external client inquiries, in a professional and timely manner via telephone, written correspondence or other methods.
- Process high volume, repetitive employee transactions correctly (e.g. onboarding, backgrounds and termination forms).
- Scan and file employment documentation in accordance with departmental and legislative guidelines.
- Update personnel files (e.g. department transfers, promotions) in a timely manner, prioritizing accuracy over speed.
- Assist with various administrative Human Resources tasks as needed (e.g. verifications of employment, EDD claims, recruitment).
- Work closely with other departments and update HR Supervisor on the status of requests and concerns.
- Proactively forward concerns to lead/supervisor (e.g. process improvement).
Schedule:
- Now – April. (Mon-Fri): 2-3 days per week, flexible shift hours between 8am-5:30pm.Mid April- July (Mon-Fri*): 4-5 days per week, flexible shift hours between 8am-7pm.*may work some Saturdays and/or Sundays, schedule times may vary.
- OC Fair Hiring Event: Saturday, June 1stOC Fair (July 19-August 18): 4-5 days per week, Wednesday – Sunday; Flexible irregular business hours between 9am – 7pm.
This schedule is subject to change due to business needs. You may be scheduled on weekends and late evenings occasionally. In addition, you may be scheduled for more or less hours than those listed above.
Qualifications:
- College graduate in a relevant field or pursuing a Bachelor’s or Master’s degree graduating within the next few months.
- Detail oriented with strong analytical skills, customer service, prioritizing work, problem solving and meticulous attention to detail.
- Excellent writing skills to proofread, write clearly and concisely at an advanced level.
- Self-motivated, focused, positive attitude and proactive.
- Ability to develop business acumen and seize learning opportunities.
- Ability to learn and develop the HR expertise needed to complete the assigned tasks.
- Excellent communication (verbal and written) and interpersonal skills.
- Must be able to maintain confidentiality and strong discretionary judgment concerning legal matters, medical records, disciplinary actions, and personal data of candidates, employees and the company.
- Outstanding organizational skills; including the ability to effectively prioritize deadlines as well as multi-task in a fast-paced environment.
- Demonstrate a high-level of integrity to complete work, follow-through, meets deadlines independently with minimal supervision.
- Intermediate knowledge in MS Office (Excel, Word, Power Point, Outlook) and excellent computer skills.
- Ability to efficiently adapt to new programs and technology.
- Available to work some late evenings and weekends as needed.
Preferences:
- Bilingual Spanish and English.
- Experience with HR Information Systems (HRIS) and recruiting systems.
- BS/BA in HR Management/Business Management or related field preferred.
- Prior office experience.
- Extracurricular and/or leadership experience.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit, talk and hear. The employee is occasionally required to walk; use hands and fingers to operate, handle, or feel objects, tools, or controls; and reach with hands and arms.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderately loud, and louder noise levels may be experienced during high volume walk-in traffic periods and when in larger event buildings or outdoor events.
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Will be required to perform other duties as directed, requested or assigned.
