Address
Form of workSalary : $68,377.00 - $88,709.00 Annually
Location : Sierra Vista, AZ
Job Type: FULL-TIME
Job Number: 12 08 2023 REQ 1336
Department: HUMAN RESOURCES
Opening Date: 12/08/2023
Closing Date: Continuous
DRUG FREE WORKPLACE
Applicants for employment and volunteer opportunities should be aware of the City of Sierra Vista's policies concerning the use of drugs and alcohol. These policies have not been altered by the passage of proposition 207. The use of recreational marijuana is a violation of the City's Drug Free Workplace Policy. All positions within the City are required to submit to a pre-employment drug test. A positive result for drugs tested under the policy, including recreational marijuana, may be grounds for withdrawal of an offer of employment or volunteer opportunity. The examination process may vary if determined necessary.
Definition & Essential Functions
The salary range indicated is the minimum and maximum for the position. Appointment can be made above the minimum depending upon qualifications but, is anticipated to be between the minimum and mid-range and no offer will be made beyond mid-range.
Under direction, performs a variety of advanced professional administrative duties that require exercising discretion and independent judgement of human resources, payroll and benefits matters.
FLSA status: Exempt.
Essential functions included in the job description may include tasks, knowledge, skills, and other characteristics. The list of tasks is illustrative only and is not a comprehensive listing of all functions and tasks performed by positions in this class.
Tasks
Provides administrative support and assistance to the CHRO in the following areas: employee relations, recruitment, classification, compensation, payroll, equal employment opportunity and affirmative action programs, employment and labor law compliance, policy administration, city-wide organizational development, employee benefit administration, recognition programs, new employee orientation & exit interviews, and performance management.
Processes, reviews, reconciles and audits all payroll in compliance with FLSA regulations and governmental guidelines; prepares and reports bi-weekly and quarterly FICA, Medicare, federal, and state withholdings; processes bi-weekly retirement reports/payments; participates in annual payroll audit to ensure adherence to the City's policies; processes yearly W-2s and 1099 SSA reporting; assists in research and remains current on federal and state payroll tax law changes, retirement, benefits, wage assignments and other applicable laws and regulations affecting payroll.
Processes new employees: enters them into the HRIS system, explains required tax forms, benefits, and miscellaneous deductions; processes, records, tracks, audits and assists employees with FMLA, Workers Compensation, Short Term Disability and Long Term Disability; tracks and reports on part time employee hours for ACA compliance and ASRS/PSPRS 20/20 rule compliance; responsible for ASRS reporting for new hires, enrollment, ending employment verification and return to work; responsible for employee terminations in the HRIS system and all out processing procedures as they relate to payroll and benefits; reconciles invoices and processes payments for related benefits and miscellaneous deductions; assists employees with benefit questions and problems.
Analyzes and monitors benefit programs for compliance with contracts and plan document provisions; analyzes financial data and other aspects of benefit plans and proposals to monitor operational efficiency and recommends alternatives; manages benefit program implementation; acts as liaison between City staff and benefit vendors.
Identifies, studies, and recommends solutions to human resources organizational, policy, and/or program problems; develops, recommends, and implements new policies and procedures regarding all areas of human resources management. Responsibilities include research, policy analysis, financial analysis, budgeting, report writing, and communications.
Conducts compensation, classification, and market surveys; analyzes data to determine the City's market position; prepares and presents written reports with findings and recommendations; analyzes workforce data for internal equity and external market competitiveness; conducts job classification audits to establish equitable and appropriate titles, salary ranges, and pay rates; facilitates and implements changes to classification plan; prepares or revises job specifications. Prepares annual city-wide personnel budget.
Evaluates external and internal employment processes; develops recruitment strategies; researches selections tools; works with department hiring authority; reviews interview questions; participates in interview and selection committees; ensures personnel policies, procedures, and laws are adhered to; responds to questions regarding hiring decisions.
Interprets, explains, and counsels City staff on a variety of personnel management topics:
classification, compensation, benefits, recruitment, employee relations, training, and organizational development.
Monitors HR on-call phone for after hour's emergencies such as after-hours requiring drug and alcohol testing.
Responsible for special projects as assigned; conducts surveys, impact studies, utilization reviews, and trend analyses; drafts new/revised ordinances and resolutions; provide staff training/development and briefings needed to implement programs; may prepare various RFP's, RFQ's or contracts; may attend Employee Council meetings as Human Resources representative; researches and develops implementation strategies to achieve appropriate compliance of state and federal laws and regulations.
Knowledges, Skills & Other Characteristics
Knowledge of:
Accounting and payroll practices and procedures.
Organizational analysis and development.
Principles and practices of program analysis and evaluation.
Local, state, and federal employment laws, statutes, regulations, and guidelines.
General Human Resources classification procedures, objectives and techniques, compensation theories and practices.
Municipal operations, services, and practices.
Public sector personnel administration principles and practices, especially the areas of compensation, classification, training, employee relations, recruitment, and selection.
Employee and retiree benefit programs including insurance, deferred compensation, and state sponsored retirement systems.
Skill in:
Payroll processing, payroll laws, and record keeping.
Analyzing and recommending improvement in operations, services, procedures, policies, and methods.
Performing administrative work requiring the use of independent judgment and personal initiative.
Researching, analyzing, interpreting, summarizing, and communicating administrative and technical information and data in comprehensive written and oral reports.
Planning, organizing, and coordinating activities, resources, and materials associated with a comprehensive city-wide training program.
Establishing and maintaining effective working relationships with City staff, outside agencies, and the public.
Operating office equipment, including complex computer software and hardware related to assigned programs.
Qualifications
Management Analyst I:
Bachelor's degree* in Human Resources, Accounting, Finance, Business Management or related field and three (3) years recent experience processing payroll, advanced Human Resources experience or equivalent required.
Arizona driver's license.
Public sector Human Resource experience is preferred.
Certification as a Certified Professional IPMA-CP) from the International Public Management Association for Human Resources is highly desirable.
Certification as a Professional (PHR) or Senior Professional (SPHR) in Human Resources from the Human Resource Certification Institute (HRCI) or SHRM-CP or SHRM-SCP from the Society for Human Resource Management (SHRM) is highly desirable.
Management Analyst II:
Master's degree* and three (3) years advanced-level professional Human Resources experience; public sector preferred.
*Degree must be from an institution accredited as recognized by the U.S Department of Education as indicated in the Database of Accredited Postsecondary Institutions and Programs.
ADDITIONAL INFORMATION:
The City of Sierra Vista provides an equal employment opportunity (EEO) for all persons regardless of race, color, sex (to include lesbian, gay, bi-sexual, or transgendered (LGBT)), age, religion, national origin, disability, marital status, or genetic information. The City of Sierra Vista complies with applicable state and local laws governing nondiscrimination in all employment activities.
The City of Sierra Vista complies with the American's with Disabilities Act (ADA) and will provide reasonable accommodation for qualified individuals with disabilities. Requests for reasonable accommodation during the recruitment or hiring process must be sent to the Human Resources Department.
The City of Sierra Vista offers a comprehensive benefits package, which includes but is not limited to:
Medical Insurance City pays 100% of the health plan premium for employees.
Dental Insurance City pays 100% of the dental plan premium for employees.
Short-Term Disability City pays 100% of the short-term disability plan premium for employees.
Life Insurance City provides $50,000 in term life insurance with up to $250,000 in additional insurance available for purchase by the employee.
Other Benefits City offers vision insurance, AFLAC, Legal Shield, education assistance, and health club membership discount.
Retirement City of Sierra Vista participates in the Arizona State Retirement System (ASRS); a defined benefit plan. Mandatory employee contribution rate is currently 12.41%.
Police and Fire personnel participate in the Public Safety Personnel Retirement System (PSPRS). Mandatory employee contribution rate range is currently 7.65% - 11.65% depending on eligible tier with PSPRS.
All employees are eligible to participate in a voluntary deferred compensation plan.
Vacation Employees earn twelve vacation days per year, available for use after six months, with increases to accrual rates in five-year service increments.
Additional Time Off/Sick Leave Employees earn twelve paid sick days per year for use after one month.
Holidays Employees are provided twelve paid holidays per year.
01
Do you possess a valid driver's license?
02
I understand that I must posses a valid Arizona driver license at time of employment.
03
What degree have you obtained
04
Is your degree in Human Resources, Accounting, Business Management or related field?
05
What field is your degree in?
06
How many years recent experience do you have in processing payroll, advanced Human Resources Experience or equivalent?
07
Do you have experience working in the public sector?
08
Briefly describe your payroll experience.
09
Please explain your experience in employee relations.
10
Briefly describe your advanced Human Resources experience.
11
Please check all the areas listed below of professional level human resources management experience you have.
12
Which of the following certifications do you have?
13
The City of Sierra Vista supports a drug and alcohol free workplace. Conditional offers of employment will be given for positions that require pre-employment drug and controlled substance tests. This includes but is not limited to: Amphetamines, Cocaine, Opiates, PCP, all form of marijuana including THC extracts, cannabis, hashish, marijuana extracts and marijuana edibles, and all forms of use will be treated the same. Employment is contingent upon negative test results.
In addition, employment is contingent upon passing a background investigation including fingerprint records check through the Federal Bureau of Investigation and the Arizona Department of Public Safety. Falsifying or omitting information during any stage of the selection process will make you ineligible for City employment at this time and in the future.
14
The City of Sierra Vista's primary means of communication with applicants is via email. Please add the domain sierravistaaz.gov to your email filter and monitor your spam mail to ensure prompt awareness of correspondences from the City of Sierra Vista.
Required Question
Location : Sierra Vista, AZ
Job Type: FULL-TIME
Job Number: 12 08 2023 REQ 1336
Department: HUMAN RESOURCES
Opening Date: 12/08/2023
Closing Date: Continuous
DRUG FREE WORKPLACE
Applicants for employment and volunteer opportunities should be aware of the City of Sierra Vista's policies concerning the use of drugs and alcohol. These policies have not been altered by the passage of proposition 207. The use of recreational marijuana is a violation of the City's Drug Free Workplace Policy. All positions within the City are required to submit to a pre-employment drug test. A positive result for drugs tested under the policy, including recreational marijuana, may be grounds for withdrawal of an offer of employment or volunteer opportunity. The examination process may vary if determined necessary.
Definition & Essential Functions
The salary range indicated is the minimum and maximum for the position. Appointment can be made above the minimum depending upon qualifications but, is anticipated to be between the minimum and mid-range and no offer will be made beyond mid-range.
Under direction, performs a variety of advanced professional administrative duties that require exercising discretion and independent judgement of human resources, payroll and benefits matters.
FLSA status: Exempt.
Essential functions included in the job description may include tasks, knowledge, skills, and other characteristics. The list of tasks is illustrative only and is not a comprehensive listing of all functions and tasks performed by positions in this class.
Tasks
Provides administrative support and assistance to the CHRO in the following areas: employee relations, recruitment, classification, compensation, payroll, equal employment opportunity and affirmative action programs, employment and labor law compliance, policy administration, city-wide organizational development, employee benefit administration, recognition programs, new employee orientation & exit interviews, and performance management.
Processes, reviews, reconciles and audits all payroll in compliance with FLSA regulations and governmental guidelines; prepares and reports bi-weekly and quarterly FICA, Medicare, federal, and state withholdings; processes bi-weekly retirement reports/payments; participates in annual payroll audit to ensure adherence to the City's policies; processes yearly W-2s and 1099 SSA reporting; assists in research and remains current on federal and state payroll tax law changes, retirement, benefits, wage assignments and other applicable laws and regulations affecting payroll.
Processes new employees: enters them into the HRIS system, explains required tax forms, benefits, and miscellaneous deductions; processes, records, tracks, audits and assists employees with FMLA, Workers Compensation, Short Term Disability and Long Term Disability; tracks and reports on part time employee hours for ACA compliance and ASRS/PSPRS 20/20 rule compliance; responsible for ASRS reporting for new hires, enrollment, ending employment verification and return to work; responsible for employee terminations in the HRIS system and all out processing procedures as they relate to payroll and benefits; reconciles invoices and processes payments for related benefits and miscellaneous deductions; assists employees with benefit questions and problems.
Analyzes and monitors benefit programs for compliance with contracts and plan document provisions; analyzes financial data and other aspects of benefit plans and proposals to monitor operational efficiency and recommends alternatives; manages benefit program implementation; acts as liaison between City staff and benefit vendors.
Identifies, studies, and recommends solutions to human resources organizational, policy, and/or program problems; develops, recommends, and implements new policies and procedures regarding all areas of human resources management. Responsibilities include research, policy analysis, financial analysis, budgeting, report writing, and communications.
Conducts compensation, classification, and market surveys; analyzes data to determine the City's market position; prepares and presents written reports with findings and recommendations; analyzes workforce data for internal equity and external market competitiveness; conducts job classification audits to establish equitable and appropriate titles, salary ranges, and pay rates; facilitates and implements changes to classification plan; prepares or revises job specifications. Prepares annual city-wide personnel budget.
Evaluates external and internal employment processes; develops recruitment strategies; researches selections tools; works with department hiring authority; reviews interview questions; participates in interview and selection committees; ensures personnel policies, procedures, and laws are adhered to; responds to questions regarding hiring decisions.
Interprets, explains, and counsels City staff on a variety of personnel management topics:
classification, compensation, benefits, recruitment, employee relations, training, and organizational development.
Monitors HR on-call phone for after hour's emergencies such as after-hours requiring drug and alcohol testing.
Responsible for special projects as assigned; conducts surveys, impact studies, utilization reviews, and trend analyses; drafts new/revised ordinances and resolutions; provide staff training/development and briefings needed to implement programs; may prepare various RFP's, RFQ's or contracts; may attend Employee Council meetings as Human Resources representative; researches and develops implementation strategies to achieve appropriate compliance of state and federal laws and regulations.
Knowledges, Skills & Other Characteristics
Knowledge of:
Accounting and payroll practices and procedures.
Organizational analysis and development.
Principles and practices of program analysis and evaluation.
Local, state, and federal employment laws, statutes, regulations, and guidelines.
General Human Resources classification procedures, objectives and techniques, compensation theories and practices.
Municipal operations, services, and practices.
Public sector personnel administration principles and practices, especially the areas of compensation, classification, training, employee relations, recruitment, and selection.
Employee and retiree benefit programs including insurance, deferred compensation, and state sponsored retirement systems.
Skill in:
Payroll processing, payroll laws, and record keeping.
Analyzing and recommending improvement in operations, services, procedures, policies, and methods.
Performing administrative work requiring the use of independent judgment and personal initiative.
Researching, analyzing, interpreting, summarizing, and communicating administrative and technical information and data in comprehensive written and oral reports.
Planning, organizing, and coordinating activities, resources, and materials associated with a comprehensive city-wide training program.
Establishing and maintaining effective working relationships with City staff, outside agencies, and the public.
Operating office equipment, including complex computer software and hardware related to assigned programs.
Qualifications
Management Analyst I:
Bachelor's degree* in Human Resources, Accounting, Finance, Business Management or related field and three (3) years recent experience processing payroll, advanced Human Resources experience or equivalent required.
Arizona driver's license.
Public sector Human Resource experience is preferred.
Certification as a Certified Professional IPMA-CP) from the International Public Management Association for Human Resources is highly desirable.
Certification as a Professional (PHR) or Senior Professional (SPHR) in Human Resources from the Human Resource Certification Institute (HRCI) or SHRM-CP or SHRM-SCP from the Society for Human Resource Management (SHRM) is highly desirable.
Management Analyst II:
Master's degree* and three (3) years advanced-level professional Human Resources experience; public sector preferred.
*Degree must be from an institution accredited as recognized by the U.S Department of Education as indicated in the Database of Accredited Postsecondary Institutions and Programs.
ADDITIONAL INFORMATION:
The City of Sierra Vista provides an equal employment opportunity (EEO) for all persons regardless of race, color, sex (to include lesbian, gay, bi-sexual, or transgendered (LGBT)), age, religion, national origin, disability, marital status, or genetic information. The City of Sierra Vista complies with applicable state and local laws governing nondiscrimination in all employment activities.
The City of Sierra Vista complies with the American's with Disabilities Act (ADA) and will provide reasonable accommodation for qualified individuals with disabilities. Requests for reasonable accommodation during the recruitment or hiring process must be sent to the Human Resources Department.
The City of Sierra Vista offers a comprehensive benefits package, which includes but is not limited to:
Medical Insurance City pays 100% of the health plan premium for employees.
Dental Insurance City pays 100% of the dental plan premium for employees.
Short-Term Disability City pays 100% of the short-term disability plan premium for employees.
Life Insurance City provides $50,000 in term life insurance with up to $250,000 in additional insurance available for purchase by the employee.
Other Benefits City offers vision insurance, AFLAC, Legal Shield, education assistance, and health club membership discount.
Retirement City of Sierra Vista participates in the Arizona State Retirement System (ASRS); a defined benefit plan. Mandatory employee contribution rate is currently 12.41%.
Police and Fire personnel participate in the Public Safety Personnel Retirement System (PSPRS). Mandatory employee contribution rate range is currently 7.65% - 11.65% depending on eligible tier with PSPRS.
All employees are eligible to participate in a voluntary deferred compensation plan.
Vacation Employees earn twelve vacation days per year, available for use after six months, with increases to accrual rates in five-year service increments.
Additional Time Off/Sick Leave Employees earn twelve paid sick days per year for use after one month.
Holidays Employees are provided twelve paid holidays per year.
01
Do you possess a valid driver's license?
- Yes
- No
02
I understand that I must posses a valid Arizona driver license at time of employment.
- YES
- NO
03
What degree have you obtained
- Associates
- Bachelors Degree
- Masters Degree
- None
04
Is your degree in Human Resources, Accounting, Business Management or related field?
- Yes
- No
05
What field is your degree in?
06
How many years recent experience do you have in processing payroll, advanced Human Resources Experience or equivalent?
- 0 to less than 2
- 3 years to 4 Years
- 5 years or more
07
Do you have experience working in the public sector?
- Yes
- No
08
Briefly describe your payroll experience.
09
Please explain your experience in employee relations.
10
Briefly describe your advanced Human Resources experience.
11
Please check all the areas listed below of professional level human resources management experience you have.
- Public Sector
- Recruitment & Selection
- Benefit Administration
- Classification & Compensation
- Training & Development
- Performance Management
- Employee Relations
- Safety
- EEO/AA
- Policy Development
- None
12
Which of the following certifications do you have?
- Certified Professional (IPMA-CP) from International Public Management Association for Human Resources
- Professional (PHR) in Human Resources from Human Resources Certification Institute (HRCI)
- Senior Professional (SPHR) in Human Resources from Human Resources Certification Institute (HRCI)
- Certified Professional (SHRM-CP) from the Society for Human Resources Management (SHRM)
- Senior Certified Professional (SHRM-SCP) from the Society for Human Resources Management (SHRM)
- None
13
The City of Sierra Vista supports a drug and alcohol free workplace. Conditional offers of employment will be given for positions that require pre-employment drug and controlled substance tests. This includes but is not limited to: Amphetamines, Cocaine, Opiates, PCP, all form of marijuana including THC extracts, cannabis, hashish, marijuana extracts and marijuana edibles, and all forms of use will be treated the same. Employment is contingent upon negative test results.
In addition, employment is contingent upon passing a background investigation including fingerprint records check through the Federal Bureau of Investigation and the Arizona Department of Public Safety. Falsifying or omitting information during any stage of the selection process will make you ineligible for City employment at this time and in the future.
- I have read and acknowledged the above statement.
14
The City of Sierra Vista's primary means of communication with applicants is via email. Please add the domain sierravistaaz.gov to your email filter and monitor your spam mail to ensure prompt awareness of correspondences from the City of Sierra Vista.
- I have read and acknowledge the notification above.
Required Question
