Address
Form of work- Answer telephone and transfer calls to appropriate person/department.
- Greet all visitors, contractors, and job applicants, and direct to appropriate employee or department.
- Maintain visitors log, ensure that all visitors sign in, and ensure that all visitors or contractors comply with the policy governing plant visitation.
- Ensure that office supplies are in stock; handle ordering process for all supplies as needed, and store office supplies in their appropriate areas.
- Sort and distribute mail accordingly. Ensure that salespeople receive their mail in a timely fashion.
- Process package shipment requests.
- Book conference rooms through Outlook as needed.
- Handle all luncheon and meeting requests for executives.
- Maintain accurate electronic personnel files, keeping all information current for both active and terminated files.
- Handle any hotel accommodations or travel needs to employees or guests as needed.
- Create Purchase Requisitions and Purchase Orders using SAP.
- Assist Accounts Payable by creating and maintaining Excel spread sheets for restaurant receipts and invoices.
- Assist with projects as needed.
Human Resources Duties:
- Process background checks for job applicants and prospective new hires.
- Create interview schedules for job candidates; Act as a liaison between job candidates and the Human Resources recruiter by providing all job candidates with their interview itineraries, job description, and any other information necessary.
- Schedule interviews via Outlook calendar.
- Facilitate the new hire process by creating new hire packets and scheduling new hire orientation meetings.
- Post hourly job descriptions within company Applicant Tracking System.
- Aid in the sourcing process for the Recruiter.
- Contact employment agencies and colleges/ universities to discuss the company's employment opportunities.
- Review and revise documents as needed.
- Handle sensitive and confidential information with professionalism and discretion.
- Complete various projects as requested.
Required Knowledge, Skills, and Abilities:
- Computer literacy and strong working knowledge of Microsoft Office, including Excel, PowerPoint and Outlook. Knowledge of SAP a plus.
- Strong interpersonal skills; Possesses excellent communication skills, both written and verbal.Must be bilingual Spanish.
- Ability to multitask and prioritize as needed.
- Organized and detail-oriented.
- Handles confidential material properly and with professionalism.
- 2 years prior experience.
