Hr Assistant

Are you looking for a fulfilling career with a successful company that is growing and profitable? At Vanguard Truck Centers we invest in our people and recognize that our employees are our greatest assets. We are seeking talent that is driven with a great attitude, has a desire for success, team-oriented and are ultimate leaders.

Mission: To lead the industry in consistently meeting or exceeding our customer's expectations in the pursuit of profitable growth.

Values: To protect our integrity first

To promote ingenuity and challenge everything

To develop people

To pursue excellence

The Company: Our strength is in our people and team work.

Vanguard Truck Centers owns and operates full service commercial truck centers in the United States. Our unique footprint allows us to provide a diverse range of products and services across many industries, and across the country.

Vanguard Truck Centers is a Successful Company that is Growing and Profitable!

ESSENTIAL DUTIES include the following. Other duties may be assigned.

• Support HR Director and Regional Business Office Managers in the field with day to day functions and projects, as they emerge
• Oversee Employee Recruiting & Onboarding Process
• Assistance in 401k Audits as needed
• Assistance in Benefit Administration- Update policies and benefits/onboarding information
• Legal poster compliance maintenance for all locations
• Assist HR Director with any safety initiatives, projects and education
• Background, MVR and Drug Test review for potential candidates
• Hiring assistance for managers, assessment distribution as requested
• Create Quarterly Engine company newsletter, gather story and picture submissions
• Create and distribute monthly birthday emails
• Create and submit Employee Engagement Surveys to gather employee feedback
• Create Payroll & Holiday Calendars
• File maintenance- Medical files, I-9s and E-Verify forms, Work Opportunity Tax Credits, Corporate personnel files, authorization forms, and ensuring new hires do no start work without background check and drug screen approval from HR
• Gather and track monthly location statistics- New hires terminations, leave of absence, open positions, turnover, etc.
• Office Management Duties – Ordering office supplies as needed, greeting and welcoming guests, checking office mail daily, keep office kitchen neat and stocked, create and send FedEx deliveries as needed

MARGINAL DUTIES include ad hoc duties as they may be assigned.

QUALIFICATIONS 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

TECHNICAL SKILLS

• Solid knowledge of all MS Office products
• HRIS knowledge preferred (ADP and/or UltiPro desired)

EDUCATION and/or EXPERIENCE  

• Minimum of (1) years of human resources experience
• Experience is a plus: Canva Design Platform, Survey Monkey, Smartsheet, HRIS System

LANGUAGE SKILLS

• Requires good verbal and written skills
• Must be able to effectively communicate at all levels of the organization

REASONING ABILITY

• Basic reasoning ability and good conflict management skills
• Basic mathematical skills

PHYSICAL DEMANDS 

• Extended sitting and computer use
• Light lifting may be required

HOURS OF WORK

• Approximately 40 hours weekly, Monday-Friday, typically during normal business hours 8:00 AM - 5:00 PM or 9:00 AM – 6:00 PM
• Critical projects may require extended hours

BENEFITS

• Competitive salary
• 401k with employer match (after 3 months of employment)
• Medical, dental, and vision insurance
• Employer paid STD and Basic life
• Optional life and LTD
• Flexible Spending Account
• PTO – Paid Time Off program
• Career Advancement Opportunities

Background screening is a mandatory pre-requisite for employment consideration.

Vanguard Truck Centers afford equal employment opportunity to all qualified employees and applicants for employment and will prohibit discrimination because of race, color, sex, religion, nation of origin, age, handicap or veteran status.

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