Housing Management Assistant

Summary
THIS IS A NATIONAL GUARD TITLE 32 EXCEPTED SERVICE BARGAINING UNIT POSITION.
This National Guard position is for a HOUSING MANAGEMENT ASSISTANT, Position Description Number D0603/D0604 and is part of the Montana Army National Guard. (A copy of the Position Description can be obtained from HRO upon request.)
***Incentives may be authorized IAW agency policy.***
Selecting Official: CW3 Herskind
This job is open to

• Internal to an agency
  Current federal employees of this agency.
• National Guard & reserves
  Current members, those who want to join or transitioning military members.

Clarification from the agency
This position is open to: AREA I - PERMANENT (tenure 1/ 2) BARGAINING UNIT employees of the Montana Army National Guard (MTARNG), AREA II - Traditional members, T32 and T5 employees of the MTARNG who are eligible for military membership (includes Indefinite (tenure 3), NTE (tenure 0) and PERMANENT (Tenure 1/ 2) NON-BARGAINING UNIT employees of the MTARNG), AREA III - Individuals willing and eligible for membership in the MTARNG (i.e. Army Reserve transfers, other States' NG, Active Duty; public)
Duties
This position is located in the Logistics Division of a Category A,B,C,D,G Army National Guard Major Training Area (MTA). The incumbent is responsible for managing a warehouse operation and the billeting of a variety of temporary quarters to include barracks, BOQs, BEQs, and VIP housing as well as other troop buildings in the cantonment area (e.g., administrative buildings, mess halls, and dining facilities). The work may require supervision of warehouse workers, clerks, laborers, custodians, and maids.
Assigns troop buildings, furnishings, and equipment in the cantonment area in consideration of such factors as size of units, troop numbers, type of unit, serviceability and availability of building space and desire to maintain unit integrity while effecting maximum utilization of space.
Schedules pre-occupancy and termination inspections. Supervises the issue and turn-in of buildings to include the conduct of joint tenant-management inspections for the purpose of providing tenant directives and instructions. Evaluating the cleanliness, maintenance, and habitability of quarters and verifying inventory of furnishings and equipment issued.
Manages a warehousing operation responsible for receiving; storing, and issuing furnishings and equipment; equipping troop buildings in the cantonment area; maintaining an adequate amount of furnishings and equipment to fulfill supply demands, and maintaining inventory of property accounted for by the housing division.
Assigns work and reviews the results of work performed. Interviews personnel and makes selections or recommendations. Assures that all training needs are met and that required cross-training is accomplished. Establishes performance standards and completes or reviews employee performance of all subordinates. Determines overall leave schedule and is responsible for accountability of all personnel assigned. Initiates personnel actions to fill, reassign, promote, change job structure, etc. Counsels employees, adjusts informal complaints and grievances through discussion with employee and union representatives and initiates disciplinary actions as needed. Ensures that employees observe regulations and rules on housekeeping, conduct and safety.
Coordinates the operation, maintenance, and utilization of troop buildings with other organizations in the graining site. Assure efficient and timely housing services, maintenance, alteration, minor construction, painting, and repairs.
Directs the billeting program for VIP housing and bachelor and transient-type quarters. Oversees issuance of certificates of nonavailability and the collection and records maintenance of costs of laundering linen, maid service, and other services directly connected with the operation of bachelor accommodations.
Requirements
Conditions of Employment

• External applicants must be able to start within 6 months of selection.
• NATIONAL GUARD MEMBERSHIP IS REQUIRED. If you are not sure you are eligible for military membership, please contact a National Guard recruiter prior to applying for this position.
• This is an excepted service position that requires membership in the employing state's National Guard, required prior to the effective date of placement.
• Selectee will be required to wear the military uniform.
• Acceptance of an excepted service position constitutes concurrence with these requirements as a condition of employment.
• Applicants who are not currently a member of the National Guard must be eligible for immediate membership and employment in the National Guard in the military grade listed in this announcement.
• Males born after 31 December 1959 must be registered for Selective Service.
• Federal employment suitability as determined by a background investigation.
• May be required to successfully complete a probationary period.
• Participation in direct deposit is mandatory.
• Appointments in the Title 32 MT NG technician program may terminate/suspend your military incentives; please see your MT NG Retention Office/Military Personnel Incentive Program Manager for details.
• Must be able to obtain and maintain the appropriate security clearance of the position.

Qualifications
Military Grades: E3 - CW2
GENERAL EXPERIENCE:
Must possess general experience, education or training which provided a general knowledge of HOUSING MANAGEMENT methods, practices and operating techniques. Experience communicating information both verbally and in writing, and the ability to meet and deal with individuals and groups.
SPECIALIZED EXPERIENCE:
Must possess at least 18 months experience, education or training in billeting management procedures and general business practices related to management of housing facilities. Experience in managing and controlling budgets, materials, manpower needs, contracts, and other viable resources. Experience developing recommendations and planning documents containing justification for housing resources. Experience using automated systems to update, retrieve and analyze data.
SUBSTITUTION OF EDUCATION FOR SPECIALIZED EXPERIENCE:
Successful completion of a full 4-year course of study in any field leading to a bachelor's degree, in an accredited college or university, is equivalent to 6 months of specialized experience. (Must provide copy of qualifying transcripts. Official transcripts may be required at a later date.)
Education
If you are using education as a substitute for Specialized Experience to assist in qualifying for this position, you must provide transcripts to support your educational claims. (Official transcripts may be required at a later date.)
Additional information
If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency (Register | Selective Service System : Selective Service System (sss.gov)).

• Benefits
  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
  Review our benefits
  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience. If you rate yourself higher than is supported by your application package, your responses may be adjusted and/or you may be excluded from consideration for this position. If you are found to be among the top qualified candidates, you will be referred to the selecting official for employment consideration.
Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):

• Skill in maintaining records and reports.
• Skill in the use of personal computers and productivity software to include Microsoft Word, Excel, PowerPoint, Outlook, and Access.
• Skill in U.S Army HOUSING MANAGEMENT functions.
• Skill in compiling statistical data.
• Skill in conducting inventories.
• Knowledge in warehousing procedures.
• Skill in planning, scheduling and organizing.
• Skill in reading and interpreting regulations.
• Skill in developing and implementing systems to improve workplace efficiency and effectiveness.

• Benefits
  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
  Review our benefits
  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
• Required Documents
  As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
  To apply for this position, you must submit a complete Application Package which includes:
  1. Your resume showing work schedule, hours worked per week, dates (including at least Month/Year - Month/Year, e.g., 02/2017 - 2/2018, Feb 2017 - Feb 2018, etc.) of employment and duties performed. Your resume MUST contain a DETAILED description (how, when, where, and at what level) in your own words, of civilian and/or military training/experience/education as it relates to the general and specialized experience, and any other requirements (certifications, education, selective placement factors) that are in announcement and/or questionnaire. If resume is NOT detailed in these requirements; you could be deemed INELIGIBLE. For additional information on what to include in your resume, click here.
  2. If using Education as a substitute for Specialized Experience: A copy of your transcripts MUST be submitted with application. (Official transcripts may be required at a later date.)
  If you are relying on your education to meet qualification requirements:
  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
  Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
• How to Apply
  To apply for this position, you must complete the online application/Occupational Questionnaire and submit the documentation specified in the Required Documents section below. To view the Occupational Questionnaire, click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/12220885
  A complete application package must be submitted by 11:59 PM (EST) on the closing date of the announcement to receive consideration.
  To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
  Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
  After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
  You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.
  To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.
  Agency contact information
  Jessica Wharton
  Email
  jessica.n.wharton2.civ@army.mil
  Address
  MT Training Site 1956 MT MAJO STREET Fort Harrison, MT 59636 US
  Next steps
  Once your online application is submitted you will receive a confirmation notification by email. Your application will be evaluated by the Human Resources Office to determine your eligibility for the position. After the evaluation is complete, you will receive another notification regarding the status of your application.
• Fair and Transparent
  The Federal hiring process is set up to be fai...