Homeless Management Information System (HMIS) Administrator (OPA3)

Initial Posting Date:
03/01/2024
Application Deadline:
03/17/2024
Agency:
Oregon Housing and Community Services
Salary Range:
$5,747 - $8,831
Position Type:
Employee
Position Title:
Homeless Management Information System (HMIS) Administrator (OPA3)
Job Description:
Oregon Housing & Community Services
Homeless Management Information System (HMIS) Administrator
Operations & Policy Analyst 3
Remote
Oregon Housing & Community Services is searching for a HMIS System Administrator who is primarily responsible for the Oregon Multi-Continuum Homeless Management Information system. This candidate will have extensive knowledge of HMIS system administration, data quality, data sharing, analyzing & problem-solving skills, ability to complete query data, and providing/using data in reports and visualizations. If you have passion to meet our mission and help eliminate homelessness in Oregon, then we want to hear from you! Please apply today!
OUR COMMITMENT TO EQUITY, DIVERSITY, & INCLUSION
OHCS commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer and encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ+ community members, and others to help us achieve our vision of a diverse and inclusive community.
Our Vision is that all Oregonians can pursue prosperity and live free from poverty.
Our Mission is to provide stable and affordable housing and engage leaders to develop integrated statewide policy that addresses poverty and provides opportunity for Oregonians.
Our Core Values: Collaboration - Compassion - Equity - Integrity - Leadership - Transparency.
IMPORTANT INFORMATION

• Working Condition: Remote > This position can be fully remote with some requirements for in-person work. You must be living in the United States to qualify for remote work.
• This position is permanent, full time, and represented by SEIU.
• for OHCS represented positions, applicants who are current OHCS employees will be considered and interviewed before external applicants.
• This recruitment will be used to establish a list of qualified applicants to fill the current vacancy and may be used to fill future vacancies as they occur.
• This position requires both a resume and a cover letter, the cover letter will need to address the desirable attributes listed in this job posting.

WHAT YOU WILL DO
The HMIS System Administrator has primary responsibility for the Oregon Multi-Continuum Homeless Management Information system administration. This includes HMIS policies and procedures, HMIS data quality management, HMIS contract administration for the Oregon Multi-Continuum (OMC) Homeless Management Information System (HMIS), and the development of trusted partnership reflected in data sharing agreements.
MINIMUM QUALIFICATIONS
A Bachelor's Degree in Business or Public Administration, Behavioral or Social Sciences, Finance, Political Science, or any degree demonstrating the capacity for the knowledge and skills; and four years professional-level evaluative, analytical, and planning work.
-OR-
Any combination of experience and education equivalent to seven years of experience that typically supports the knowledge and skills for the classification.
To request a copy of the position description, please contact: HCS_HR.Solutions@HCS.oregon.gov
DESIRED ATTRIBUTES
The most competitive candidates will possess the following attributes, experience, and knowledge:

• Extensive knowledge of homeless services and data system structures, the state and federal guidelines, laws, and rules pertaining to client confidentiality and data sharing, and programs funded through the Division.
• Advanced knowledge of Housing Stabilization Division programs and funding
• Excellent written, computer, verbal communication, and presentation skills.
• Advanced level skills in Microsoft Excel and Homeless Management Information Systems including ability to querying data and report development.
• Strong analytical and problem-solving skills.
• Demonstrated awareness of race and social justice, including the ability to positively influence equity, diversity, and inclusion in the workplace.

WHAT'S IN IT FOR YOU
You will become part of an innovative and strategic group of professionals and enjoy a competitive salary and benefits package!

• A positive environment that offers opportunities for career growth and cross-training.
• An agency that supports and encourages work/life balance and overall wellness.
• Generous benefits package including, employer-paid health insurance, vacation, and sick leave, eleven paid holidays, three paid personal days, flexible spending accounts, and an employer contribution retirement plan (PERS).
• The posted salary range is the total possible range for the classification. Candidates are screened through a Pay Equity process that evaluates various factors. Please see the Pay Equity website for more information.

RECRUITMENT TIMELINE
*These dates are approximate and may change. *

• Recruitment Closes: 03/17/24
• Recruiter Screening for Minimum Qualifications: On-going
• Hiring Manager Screening for Requested Skills: On-going
• 1st Round of Interviews: Week of 03/25/24
• 2nd Round of Interviews: TBD if needed
• Anticipated Start Date: 04/18/24

APPLICATION GUIDANCE AND REQUIREMENTS

• Current State of Oregon employees: Apply via your employee Workday account.
• External applicants: View this application instructional video. A PDF is also available by clicking here.
• REQUIRED: Attach your most up-to-date Resume. Please ensure your Workday profile matches your submitted resume.
• REQUIRED: Attach a Cover Letter that demonstrates how you meet the "Desired Attributes" for this position.
• A Cover Letter that does not meet the required criteria will be graded as ineligible.

WHO WE ARE
Oregon Housing and Community Services (OHCS) is Oregon's housing finance agency. We provide financial and program support to create and preserve opportunities for quality, affordable housing for Oregonians of lower and moderate income. Our vision is that all Oregonians can pursue prosperity and to live free from poverty. Across Oregon, housing has emerged as a paramount concern. The lack of available housing, high rents and high home prices are driving rapid increases in housing instability and homelessness. The data is clear: too many Oregonians are without a safe, stable, and affordable place to call home.
OHCS is placing a greater emphasis on strategic planning and the way we invest our resources. Recently, we have restructured, refocused, and reimagined our agency. Our work has led to an increased emphasis on data, research, and customer service. We are carrying that effort forward with the Statewide Housing Plan. The plan articulates the extent of Oregon's housing problem and what we can do to address it. OHCS committed to the Housing Stability Council and our stakeholders that the plan will be responsive to the needs of the state.
OHCS released its 2022 Progress Report to update the agency's significant progress in meeting the goals outlined in the 2019 Statewide Housing Plan. We are now more than halfway into the five-year plan.
To learn more about Oregon Housing and Community Services, visit our website: https://www.oregon.gov/OHCS/pages/index.aspx
HOUSING STABILIZATION DIVISION: PERFORMANCE & EVALUATION (P&E)
Performance & Evaluation supports other HSD sections and ensures grantees are adequately trained to enter data into the Homeless Management Information System, (HMIS). In addition to data analysis, this section is responsible for program compliance work, ensuring program delivery is being done in compliance with the intent and within the rules and regulations guiding the funded programs. Performance & Evaluation is responsible for data gathering, training and analysis of homeless and housing retention programs. The section facilitates external and internal planning efforts that are informed by collaborations with division leadership and department staff at all levels.
WANT TO KNOW MORE? LET US HELP YOU!

• If you need a reasonable accommodation under the Americans with Disabilities Act (ADA), have questions or need assistance with the application process, please send your request to HCS_HR.Solutions@hcs.oregon.gov and include the job requisition number.
• The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect an additional 6.95%. Please review the Classification and Compensation page for more details.
• Please save a copy of this job announcement for reference as it may not be available to view after the job closes.
• Finalists will be subject to a computerized criminal history check. Adverse background data may be grounds for immediate disqualification.
• Work Authorization: OHCS does not offer visa sponsorship now or in the future. If hired, applicants will be required to complete I-9 documentation and confirm authorization to work in the United States.
• Veteran's Preference: Eligible veterans who meet the qualifications will be given veterans' preference. For further information, please see the following website: Veterans Resources. NOTE: If claiming veterans' preference please be sure to check your Workday account for pending tasks or actions under your "My Applications" section.

APPENDIX
Emails

• HCS_HR.Solutions@hcs.oregon.gov

Links

• Application Instructional PDF
• Application Instructional Video
• Benefits Information
• Classification and Compensation Page
• OHCS Website
• Oregon's Statewide Housing Plan - Halfway Progress Report
• Oregon's Statewide Housing Plan - Full Plan
• Pay Equity
• Public Employees Retirement System (PERS)
• Veterans Resources