Grant & Contract Accountant (Non-Profit)

Common Threads is seeking a qualified Grant & Contract Accountant to support our finance team. This position plays a key role in reviewing internal controls and systems to ensure compliance and effectiveness, including grants compliance.

This position reports directly to the Controller and may include occasional travel to other Common Threads markets, as needed.

Responsibilities:  

Grant Fund Management & Reporting (30%)

• Work with the Controller to monitor spending across grants to ensure appropriate expense allocation, timely use of funds, and compliance with donor’s operational and contractual requirements
• Coordinate with Controller to prepare timely and accurate external financial reports and invoices that comply with all donor regulations; work with Grants Specialist to ensure that reports are backed by adequate documentation and records
• Support budget revisions and reallocation requests, in collaboration with Controller/Director of Development

Project Management and Coordination (30%)

• In close coordination with the Controller and Director of Development provide project management support for pre-award grants, ensuring clear timelines, and adherence to roles and responsibilities, in order to complete agreements in a timely manner
• Manage communication across Common Threads teams related to grant/contract negotiations to ensure transparency, accountability, and effective efficient collaboration with finance
• Guide and support teams to plan and implement strong award close-out, including the handover of donor relationships to ensure donor stewardship continuity for ongoing and future projects
• Supervise Grants Specialist position: provide guidance and oversight of the position’s key responsibilities in pre and post award grant compliance activities

 Grant Compliance (25%)

• Monitor ongoing compliance with donor requirements by working primarily with project leads, project managers, and Controller to confirm and, where needed, build capacity for adherence to key policies and procedures and development of corrective action plans when necessary
• Provide training and support to program and site staff, so they have knowledge on the strengthening of internal controls, accurate records maintenance, and important donor regulations
• Coordinate with proposal leads and site grants management staff to respond to donor pre-award compliance inquiries and to ensure that compliance-related costs are included in proposal budgets
• Complete grants compliance checklists and grant launch materials for awarded grants as needed to ensure staff managing the grant-funded project understand and have the resources to comply with the donor terms applicable to their grant-related activities
• Respond to ad hoc questions regarding the interpretation or application of donor guidelines
• Communicate and meet with the funder on financial or compliance aspects of the project, as needed

Internal Controls and Financial Oversight (15%)

• Provide support as needed to Department, regarding meetings with auditors, preparation for single audits; and funder monitoring visits
• Ensure consistent application of GAAP accounting standards and Common Thread’s financial policies
• Assist with maintaining and updating policies and procedures related to Grants Management, Procurement, and Credit Card Management
• Responsible for maintaining systems of internal controls as it relates to the distribution and use of company credit cards

The above statements are intended to describe the essential job functions of this role and are not an exhaustive list of all duties performed by personnel occupying this position

Requirements:

• Bachelor’s degree in accounting or relevant field required.
• Minimum three (3) years accounting and grants management experience, preferably in a nonprofit environment.
• Proven and extensive knowledge of federal cost principles, and other applicable rules and regulations including the Office of Management and Budget Uniform Guidance 2 CFR Part 200 and Single Audit Act.
• Ability to multitask while being highly detail-oriented. Must be able to effectively handle multiple assignments and consult as necessary during execution
• Ability to work within a mission-driven environment to develop professional and respectful relationships with people, both internal and external to Common Threads
• Experience working with culturally diverse audiences
• Advanced knowledge of Microsoft Office Excel and Abila MIP accounting software (preferred).

Other:

• Common Threads employees are subject to a background check prior to employment
• This is a full-time position that will primarily work Monday - Friday, 9am-5pm, but some nights and/or weekends may be required

Benefits:

• Common Threads offers a comprehensive benefits package, including 15 days of paid-time off, 15 paid holidays, summer 1/2 Fridays, 3 floating holidays, medical, dental, vision, Employee Assistance Program, and a 401(K) with company match.

Physical Demands:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.
• The employee must occasionally lift and/or move up to 25 pounds.

About Common Threads

Common Threads is a nonprofit that teaches children and families cooking and nutrition education to encourage health and wellness. We are national in scope, with strong roots in each of our 11 major program locations, reaching 30,000 children, parents, and teachers in 2020-2021. We equip under-resourced communities with information to make affordable, nutritious, and appealing food choices wherever they live, work, learn, and play. We know that food is rooted in culture and tradition, so we promote diversity in our lessons and recipes. We believe that adequate and healthy food contributes to well-being. For more information, visit www.commonthreads.org or Common Threads’ social media accounts (@CommonThreadsOrg on Instagram and @CommonThreadsUS on Twitter).

Common Threads EEO Statement:

Common Threads provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Common Threads complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Common Threads expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Common Threads’ employees to perform their job duties may result in discipline up to and including discharge.