Address
Form of workPosition Type:
Administrative Assistant/Administrative Assistant- 10-Months
Date Posted:
11/3/2023
Location:
Proviso West High School
Date Available:
Upon Approval
Closing Date:
Until FilledPROVISO WEST HIGH SCHOOL
PROVISO TOWNSHIP HIGH SCHOOLS
POSITION TITLE: Administrative Assistant I (10 Months)
JOB DESCRIPTION
REPORTS TO: PRINCIPAL
QUALIFICATIONS:
Required Experience or Training
Desired Experience or Training
RESPONSIBILITIES:
Administrative Assistant/Administrative Assistant- 10-Months
Date Posted:
11/3/2023
Location:
Proviso West High School
Date Available:
Upon Approval
Closing Date:
Until FilledPROVISO WEST HIGH SCHOOL
PROVISO TOWNSHIP HIGH SCHOOLS
POSITION TITLE: Administrative Assistant I (10 Months)
JOB DESCRIPTION
REPORTS TO: PRINCIPAL
QUALIFICATIONS:
Required Experience or Training
- Post high school education preferred.
- Spanish/Bilingual preferred.
- Proficiency in Microsoft Word and Excel
- Typing skills of 60 words per minute.
- Sound foundation in grammar, punctuation and spelling.
- Ability to lead and direct.
- Aptitude for detailed work.
- Knowledge of filing and record keeping.
- Ability to work independently.
- Ability to follow directions and work well with others.
- Ability to acquire new knowledge as needed after a reasonable period of training.
- Ability to establish and maintain effective working relationships with faculty, students, parents, administrators, community members, and visitors.
- Effectively convey information and promote positive public relations.
- Ability to maintain high confidentiality and discretion in daily work situations, including handling information in a professional manner.
- Ability to manage data efficiently and accurately.
- Ability to proofread, transcribe, and type complex communications accurately.
- Ability to work well under pressure, multi-task and meet deadlines.
- Superb organizational skills.
- Exercise of considerable initiative, independent judgment, and discretion in the performance of duties, in conjunction with school and district policies, procedures, and practices.
Desired Experience or Training
- Bachelor's degree or higher.
- Understanding of main office procedures.
- Working knowledge of computer operations.
- Evidence of successful experience and of a strong attendance record.
- Willingness to schedule vacation around job requirements.
- Ability to work well under pressure and meet deadlines.
- Aptitude for numbers, data management, and data analysis.
- Evidence of previously successful work experiences and of a strong attendance record.
- Proficiency in Access, and Office 365.
RESPONSIBILITIES:
- Handles all incoming counter traffic.
- Maintain accurate office records.
- Assists with daily Main Office functions (filing, mailings, calls, announcements).
- Assist with tossing mail when needed.
- Answer all authorized inquiries and requests and refer complaints or inquiries to appropriate persons.
- Assist in planning and setting up meetings and professional development.
- Assist with planning, communication, collection/distribution of required paperwork and dissemination of materials as it relates to student activities and clubs.
- Collect and input attendance sheets and reports, including contacting parents.
- Complete tasks as required during emergency crisis situations and drills as described in the Emergency Crisis Plan.
- Explain procedural directions to faculty, staff, parents and students.
- Generate and prepare reports from PowerSchool and other local or online sources as requested.
- Handle confidential matters.
- Maintain accurate student discipline and academic records of students.
- Maintain school events and facility use calendars, appointment and schedules.
- Prepare the daily school announcements, school bulletin boards and assist with the school/district newsletter(s).
- Provide varied secretarial assistance.
- Maintains collection and distribution of textbooks/bookroom services.
- Receive attendance calls, update attendance (data input) and investigate absence calls.
- Record and maintain residency database.
- Schedule student and parent appointments/meetings as requested.
- Screen phone calls and visitors to refer individuals or inquiries to the appropriate persons or offices.
- Translation during parent meetings with administration.
- Assist with data input and tasks related to admissions.
- Assist with student registration.
- Care and operation of standard office software, equipment, machines, and technology.
- Expected to serve as backup person for at least three or four other persons in the office in case of emergency
- Other responsibilities that may be assigned and/or administratively directed.
