Address
SalaryJLL supports the Whole You, personally and professionally.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
Specific Job Functions:
- On-Site Events
o Advise client and vendors on approved floor plan for furniture, food and beverage, event lighting and entertainment
o Supervise load-in, installation and load-out of vendors and equipment
o Follow the load-in schedule and ensure event preparation does not interfere with the site’s normal functions during public hours
o Coordinate and communicate event logistics with site team members and vendors
o Oversee safety of guests, vendors, staff and the building (checking egress and ensuring cables are taped, etc.)
o Act as an on-site liaison for clients and vendors
o Problem solve during production setup/tear down and event duration to manage guests, clients, and vendors to deliver a positive experience
o Ensure proper OSHA, fire marshal, and public health regulations are followed
o Manage/Direct in-house janitorial and security staff
o Supervise power runs and have a working knowledge of electrical panels, fire suppression and alarm systems
o Manages event tear down ensuring building is left in broom clean condition, client and caterer walkthrough has been conducted and coordinates with in-house security and janitorial personnel for cleaning and closing the building
o Proactively work to ensure clients have a positive experience working with the Events Department
o Availability to work nights/weekends is a prerequisite
o Any additional duties as assigned
o Ability to coordinate on-site event production, sales and activities in absence of the Events Manager
- Administrative
o Create and maintain detailed event timelines and checklist
o Responds to in-person, phone and email event requests from clients in a timely manner
o Produce weekly event memos, run of show and Beo’s as requested
o Complete correspondence including emailing, mailing and phone calls for the team
o Supervise and schedule all event staffing including janitorial, security, and lighting vendors
Job Qualifications, Education and Experience:
o High school diploma or equivalent
o 3 - 5 years experience in coordinating events and working with staff, vendors, clients and other participants
o Flexibility in working hours, as social events may require weekend and evening availability
o Customer-service oriented
o Organized, detail oriented; demonstrated maturity in judgement and actions.
o Passionate about providing exceptional service
o Calm under pressure, ability to direct staff, guest, and vendors in a level-headed manner in an emergency
o Excellent problem-solving skills
o Excellent verbal communication skills; tact and diplomacy in dealing with people and handling difficult situations
o Has a proven record of dependability and punctuality
o Ability to stand for extended periods of time
o Ability to lift 50 lb.
o You’ll have a proven track record of results as we’ll expect you to act decisively, think big, and manage your time to meet deadlines in a fast-paced, high-volume environment. Most importantly, you’ll want to contribute to a diverse, supportive, and talented team
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL –
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
