Full Time Office Manager (Bilingual Spanish/English)

Are YOU a person with a high level of DRIVE and INITIATIVE?

Do YOU want to be part of an ENERGETIC and FAST-GROWING TEAM?

If you answered an enthusiastic “YES!” to both questions above: KEEP READING.

We are a culture-driven company, with STRONG CORE VALUES, huge goals and a bright future set for us. If you're sick of flatlining in your career and ready for growth, apply to join our team now.

Mangone Law Firm, LLC is an immigration law firm committed to helping New Americans gain legal status in the U.S. since 2012.

Our office is in New Jersey, but we represent immigrants all over the United States.

We concentrate our efforts on helping our clients to stay safe with their families.

We are proud to do GREAT work for our clients. We know their struggles and we care.

And THAT’S where you come in.

We are looking for a motivated, passionate, hard-working individual to become our new Office Manager.

We need someone to take responsibility for:

1. Office Organization:

• Ensure that our office is organized at all times to create a conducive work environment.
• Maintain a neat and efficient workspace for the entire team.

2. Client Communication:

• Make sure that our clients understand their case status under the guidance of the legal team.
• Act as a point of contact for clients, providing updates and addressing inquiries professionally.

3. Team Support:

• Support our paralegals, attorney, and the whole Mangone legal team in a way that is as streamlined as possible.
• Collaborate with team members to ensure smooth workflow and efficient processes.

Qualifications:

• Bachelor's degree in business administration, management, or a related field (preferred).
• Proven experience in office management or a similar role.
• Strong interpersonal and communication skills for both internal and external interactions.
• Demonstrated ability to maintain a well-organized office environment.
• Passion for the firm's mission and commitment to assisting New Americans.

While we are more interested in you matching our core values as a law firm, taking over this position would involve the following:

• Providing exceptional customer service (primarily in Spanish), via phone, email and in person.
• Managing in-office staff
• Assembling application packages for paralegal review.
• Assisting paralegals and attorney in day-to-day assignments.
• Managing client files.
• Managing correspondence (mail, email).
• Manage office supplies and inventory.
• General clerical duties.

Job Type: Full-time. Monday- Friday, 8:30 am – 5:30 pm.

ONLY APPLY FOR THIS POSITION IF YOU ARE COMMITTED TO HELP THIS LAW FIRM TO SUCCEED; IF SO, PLEASE MAKE SURE YOU DO THE FOLLOWING:

1. You must carefully read this whole ad before applying.

2. If you believe you are the firm administrative assistant we are looking for, please click the APPLY button.

3. Attach your resume in PDF format.

4. Attach your cover letter in PDF format. In your cover letter, please respond to the following questions:

• a. What makes you stand out for this role?
• b. Highlight how you embody at least two of the core values we look for in our team.
• c. Why would you love to work to improve the lives of immigrants?

NOTE: You will not be considered for the position UNLESS you follow ALL the instructions above!

Requirements

As an organization, we look for the following CORE VALUES in our team members, such as

• A strong and demonstrated growth / continuous improvement mindset is necessary.
• “Can do it” attitude.
• Committed to excellence.
• Communicates effectively.
• Honesty, empathy & clarity are a must.

In addition, you MUST be/have:

• Bilingual (Spanish/English).
• Quick learner.
• Able to adapt to new systems & procedures.
• Capacity to work independently & as a team.
• Self-organization skills.
• IT Skills (Google Workspace/Suite, Excel, Slack, Monday, Case Management Systems such as CampLegal).
• Ability to react with appropriate urgency to situations and requests.
• Detail-oriented attitude, with strong problem-solving skills.
• No previous experience in immigration is required. Yet, familiarity with immigration management systems, like Camplegal, is a strong plus.
• Have a passion for furthering immigrant’s rights is necessary.
• Commitment & responsiveness towards clients, attorney & paralegal.
• Have strong writing skills.

Benefits

We offer competitive wages, as well as a benefits package including:

• 401(k)
• 401(k) Employer Contribution
• Dental Insurance
• Health Insurance
• Life Insurance
• Paid Time Off and Holidays