Front Desk Receptionist/Secretary

MUST SPEAK EITHER HINDI OR PUNJABI

PLEASE INCLUDE FACEBOOK, LINKEDIN, INSTAGRAM OR A PROFESSIONAL HEADSHOT

We are looking for a Front Desk Receptionist/Secretary to manage the Front Desk of our Real Estate/Developer office on a daily basis and to perform a variety of administrative and clerical tasks. As a Receptionist/Secretary, you will be the first point of contact for our company and doing a little bit of both positions. Our Receptionist’s duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will coordinate front-desk activities, including distributing correspondence and redirecting phone calls. To be successful as a Receptionist, you should have a pleasant personality, as this is also a customer service role. You should be able to deal with emergencies in a timely and effective manner, while streamlining office operations. Multitasking and stress management skills are essential for this position. This role may require working in shifts, so flexibility is a plus. Ultimately, a Receptionist’s duties and responsibilities are to ensure the Front Desk welcomes guests positively, and executes all administrative tasks to the highest quality standards. You will also be responsible for scheduling, keeping track of agents, and subcontractors.

Responsibilities

• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person and office
• Answer, screen and forward incoming phone calls
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Provide basic and accurate information in-person and via phone/email
• Receive, sort and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk
• Order front office supplies and keep inventory of stock
• Update calendars and schedule meetings
• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
• Search for properties based on requirements
• Schedule showings
• Schedule open houses
• Keep track of meetings

Skills

• Proven work experience as a Receptionist, Front Office Representative or similar role
• Proficiency in Microsoft Office Suite
• Hands-on experience with office equipment (e.g. fax machines and printers)
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service attitude
• High school degree
• Must be able to drive and have car
• MUST SPEAK EITHER HINDI OR PUNJABI
• PLEASE INCLUDE FACEBOOK, LINKEDIN, INSTAGRAM OR A PROFESSIONAL HEADSHOT

Job Types: Full-time, Part-time

Pay: $13.00 - $20.00 per hour

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Education:

• High school or equivalent (Required)

Experience:

• Microsoft Office: 1 year (Preferred)
• Customer Service: 1 year (Preferred)

Work Location: In person